2024-12-31-accounts - The Hathersage Memorial Hall

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Trustees’ Annual Report for the period

From 1 January 2024 To 31 December 2024 Charity name: Hathersage Memorial Hall Charity registration number: 520541

Objectives and Activities

SORP reference

Summary of the purposes of Para 1.17 the charity as set out in its governing document

Summary of the main activities Para 1.17 and 1.19 in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Statement confirming whether Para 1.18 the trustees have had regard to the guidance issued by the Charity Commission on public benefit.

The purpose of the Charity is the provision and maintenance of Hathersage Village Hall for the use of the inhabitants of the Parish of Hathersage and its immediate vicinity without distinction of political, religious, or other opinions, with the object of improving the conditions of life for the said inhabitants. The hall shall be used for meetings, lectures, classes, and other forms of recreation and leisure time activities, as well as available for private hire.

The trustees of Hathersage Memorial Hall are aware of the Charity Commission guidance on public benefit and have taken it into account when making decisions on behalf of the charity.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy ongrantmaking.	Para 1.38	N/A
Policy on social investment including program related investment.	Para 1.38	N/A
Contribution made by volunteers.	Para 1.38	The trustees of Hathersage Memorial Hall and members of the hall management committee volunteer their time for free to ensure that the hall facilities are maintained and improved, and that the charityremainsfinancially viable.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Hathersage Memorial Hall is a popular venue for community events. As well as regular users, such as Hathersage Choir, Hathersage Players, Hathersage Parish Council, Baby and Toddler group and the U3A, other events such theatre, cinema, live music, yoga, singing, badminton, pickleball, community parties, weddings and birthdays are held almost throughout the year. The Hall also regularly hosts groups of climbers and walkers. It is at the heart of what makes our village a great place to live. Most large events take place in the Main Hall but there are two smaller adjoining halls, the Lawrence Hall and the Stanage Hall, that are used for smaller events, as well as being opened up to add more space for a bar and food during larger events. There is a fully equipped kitchen, male and female toilets, as well as two unisex toilets with easy access.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set.	Para 1.41	The committee obtained a grant of £8470 from the National Lottery Community Fund in 2023, which was used to refurbish the women’s and men’s toilets.
Performance of fundraising activities against objectives set.	Para 1.41	We obtained a small grant from the Department of Culture, Media and Sport, administered by a federation of independent charities called Groundworks, to undertake an independent energy assessment of the hall. This identified several measures to improve the energy efficiency of the building, reducing our energy bills and carbon footprint. We were unsuccessful in obtaining money to undertake any of these measures in the second round of the Groundworks-DCMS application process, but we did obtain £5,591 from the Community Resilience Grant scheme of the Derbyshire Dales Uk Shared Prosperity Fund. This money has been used to install insulation in the roof of the Stanage Hall.
Investment performance against objectives.	Para 1.41	The hall has money in a COIF Charities Deposit Fund. This is a UK Common Deposit Fund managed by CCLA Investment Management Ltd, which is the largest manager of charity funds in the UK. CCLA was formed in 1987 and is owned by investment funds of three client groups – churches, charities and local authorities. The COIF Charities Deposit Fund is designed specifically for the charity sector and is categorised as a short-term Low Volatility Net Asset Value Money Market Fund. In September 2024 the sum of £10,000 was transferred from the hall current account to the deposit account. At the end of 2024 the amount in the fund was £27,099. Thenetinterestforthe year £928.
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Hathersage Memorial Hall had a surplus of £14,368 at the end of 2024 (income £43,462, expenditure £29,094). Much of this surplus will be used to redecorate the hall, which has not been carried out forseveralyears.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	An approximate amount of one year’s worth of expenditure is held in reserve to use in the event of unforeseen repairs and maintenance of the building.
Amount of reserves held	Para 1.22	The sum of £27,009 is held COIF Charities Deposit Fund as a reserve.
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern.	Para 1.23	N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising).	Para 1.47	The principal source of income in 2024 was from lettings of the hall (£30,952). Grants and donations amounted to £10,491 in 2024 and interest from the COIF Charities Deposit Fund £928.
Investment policy and objectives including any social investment policy adopted.	Para 1.46
A description of the principal risks facing the charity.	Para 1.46	The principal risk facing Hathersage Memorial Hall is damage or wear-and-tear to the building structure thatrequires extensive expenditure.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document.	Para 1.25	Hathersage Memorial Hall has a constitution that was last formally approved at the Annual General Meeting on the 7 March 2015 and is regularly reviewed by the management committee.
How is the charity constituted?	Para 1.25	According to the constitution Hathersage Memorial Hall was declared a trust on 19 May 1930. The Parish Council of Hathersage (HPC) is the Custodian Trustee of the Charity and the land, with the building is held in trust by HPC for the Charity. All documentation relating to Hathersage Memorial Hall has recently been reviewed by a representative of Rural Action Derbyshire (RAD) an affiliate of Action with Communities in Rural England (ACRE), who indicated that no changes to these arrangements or governing documents were required.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are identified and appointed by the management committee.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees.	Para 1.51	New Trustees are provided with the Charity Commission Charity Trustee welcome pack: (https://www.gov.uk/government/ publications/charity-trustee-welcome-pack).
The charity’s organisational structure and any wider network with which the charity works.	Para 1.51	Hathersage Memorial Hall Management Committee consists of Elected Members appointed at the AGM, Representative Members, appointed from not more than seven user groups and no more than two Co- opted members, from individuals deemed fit by the committee.
Relationship with any related parties.	Para 1.51	N/A
Other

Reference and Administrative details

Charityname	HathersageMemorial Hall
Other name the charity uses	N/A
Registered charity number	520541
Charity’s principal address	Oddfellows Road, Hathersage, Hope Valley S32 1DU

Names of the charity trustees who manage the charity

1 2 3 4 5	Trustee name	Office (if any)	Dates acted if not for wholeyear	Name of person (or body) entitled to appoint trustee(if any)
	PhilipBenson	Treasurer
	Mike Pullman
	Marion Codd
	Heather Rodgers
	Amanda Foster

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	N/A
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	N/A
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	N/A

Additional information (optional) Names and addresses of advisers (Optional information)

Type of adviser Name Address	Type of adviser Name Address	Type of adviser Name Address
Independent Auditor of the account	Brian Wood	East Midlands Audit Services Ltd (https://emasltd.co.uk)

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

N/A

Declarations

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Philip Benson ~~a~~ Position (eg Secretary, Treasurer Chair, etc) ~~ee~~ Date 20-02-2025

		Hathersage Memorial Hall	Hathersage Memorial Hall	Hathersage Memorial Hall	Hathersage Memorial Hall	Hathersage Memorial Hall	520541
		Receipts andpayments accounts						CC16a
	For the period from ~~ee~~			01/01/2024	31/12/2024 To ~~e~~
Section A Receipts and payments
		Unrestricted funds		Restricted funds		Endowment funds	Total funds	Last year
		to the nearest £	to the nearest £	to the nearest £		to the nearest £	to the nearest £	to the nearest £
A1 Receipts
Lettings		30,952		-		-	30,952	22,877
Grants		5,591		-		-	5,591	8,970
Donations		4,900		-		-	4,900	2,350
Interest		928		-		-	928	675
Misc Refunds		1,090		-		-	1,090
		-		-		-	-	-
		-		-		-	-	-
		-		-		-	-	-
~~*Sub total~~~~(Gross income for*~~		~~(Gross income for~~
	AR)	AR)43,461		-		-	43,461	34,872
A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts 43,461 - - 43,461 34,872 ~~——————~~
A3 Payments
Utilities		10,444		-		-	10,444	6,216
Broadband andphone		697		-		-	697	738
DDDC Waste Management		830		-		-	830	3,536
Insurance		2,055		-		-	2,055	701
Building Improvements, Maintenance &
Repair		9,884		-		-	9,884	2,346
Cleaning		2,945		-		-	2,945	3,981
Sundries		2,239		-		-	2,239	1,449
		-		-		-	-	-
		-		-		-	-	-
	**Sub total **	29,094		-		-	29,094	18,967
A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - - - - - Total payments 29,094 - - 29,094 18,967 ~~SSSS5—~~
*Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*		14,367 - - 14,367 15,905 - - - - - - - - - 14,367 - - 14,367 15,905 ~~===>>~~

CCXX R1 accounts (SS)

20/02/2025

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
		Unrestricted Restricted	Endowment
Categories	Details	funds funds	funds
		to nearest £ to nearest £	to nearest £
B1 Cash funds	39,548 - - 27,009 - - - - - 66,557 - - NatWest Current Account COIF Charities Deposit Fund *Total cash funds* ~~S55~~
	(agree balances with receipts and payments	(agree balances with receipts and payments
	account(s))	Agreement Error OK	OK
		Unrestricted Restricted	Endowment
		funds funds	funds
	Details	to nearest £ to nearest £	to nearest £
B2 Other monetary assets	- - - - - - - - - - - - - - - - - - ~~S====~~
B4 Assets retained for the charity’s own use B3 Investment assets	Fund to which asset belongs Cost (optional) Current value (optional) - - - - - - - - - - Fund to which asset belongs Cost (optional) Current value (optional) - - - - - - - - - - - - - - - - - - Details Details ~~SS=~~ ~~a~~
		Fund to which Amount due	When due
Signed by one or two trustees on behalf of all the trustees B5 Liabilities CCXX R2 accounts (SS)	liability relates (optional) (optional) - - - - - Date of approval 20/02/2024 Print Name PhilipBenson Signature Details 2 20/02/2025 ~~a~~

CCXX R2 accounts (SS)

Independent Examiner's Report to the Trustees of the Hathersage Memorial Hall Charity No 55205541

I report on the accounts of the charity for the year ended 31[st] December 2024

Respective responsibilities of trustees and examiner

As the charity's trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of the examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under Section 145 (5) (b) of the Act.

Independent Examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in any material respect

⚫ accounting records were not kept in accordance with section 130 of the Act or ⚫ the accounts do not accord with the accounting statements

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

(Signed) Brian Wood

Qualification: D.M.A.

Address: Amberley, 298 Smedley Street, Matlock, DE4 3LH

Date 24[th] January 2025