## **Trustees’ Annual Report for the period**
**From** 1 January 2024 **To** 31 December 2024 **Charity name:** Hathersage Memorial Hall **Charity registration number:** 520541
## **Objectives and Activities**
SORP reference
Summary of the purposes of Para 1.17 the charity as set out in its governing document
Summary of the main activities Para 1.17 and 1.19 in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Statement confirming whether Para 1.18 the trustees have had regard to the guidance issued by the Charity Commission on public benefit.
The purpose of the Charity is the provision and maintenance of Hathersage Village Hall for the use of the inhabitants of the Parish of Hathersage and its immediate vicinity without distinction of political, religious, or other opinions, with the object of improving the conditions of life for the said inhabitants. The hall shall be used for meetings, lectures, classes, and other forms of recreation and leisure time activities, as well as available for private hire.
The trustees of Hathersage Memorial Hall are aware of the Charity Commission guidance on public benefit and have taken it into account when making decisions on behalf of the charity.
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy ongrantmaking.|Para 1.38|N/A|
|Policy on social investment
including program related
investment.|Para 1.38|N/A|
|Contribution made by
volunteers.|Para 1.38|The trustees of Hathersage Memorial Hall and
members of the hall management committee
volunteer their time for free to ensure that the hall
facilities are maintained and improved, and that the
charityremainsfinancially viable.|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a whole.|Para 1.20|Hathersage Memorial Hall is a popular venue for
community events. As well as regular users, such as
Hathersage Choir, Hathersage Players, Hathersage
Parish Council, Baby and Toddler group and the
U3A, other events such theatre, cinema, live music,
yoga, singing, badminton, pickleball, community
parties, weddings and birthdays are held almost
throughout the year. The Hall also regularly hosts
groups of climbers and walkers. It is at the heart of
what makes our village a great place to live. Most
large events take place in the Main Hall but there
are two smaller adjoining halls, the Lawrence Hall
and the Stanage Hall, that are used for smaller
events, as well as being opened up to add more
space for a bar and food during larger events. There
is a fully equipped kitchen, male and female toilets,
as well as two unisex toilets with easy access.|
**Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set.|Para 1.41|The committee obtained a grant of £8470 from the
National Lottery Community Fund in 2023, which
was used to refurbish the women’s and men’s
toilets.|
|---|---|---|
|Performance of fundraising
activities against objectives
set.|Para 1.41|We obtained a small grant from the Department of
Culture, Media and Sport, administered by a
federation
of
independent
charities
called
Groundworks, to undertake an independent energy
assessment of the hall. This identified several
measures to improve the energy efficiency of the
building, reducing our energy bills and carbon
footprint. We were unsuccessful in obtaining
money to undertake any of these measures in the
second
round
of
the
Groundworks-DCMS
application process, but we did obtain £5,591 from
the Community Resilience Grant scheme of the
Derbyshire Dales Uk Shared Prosperity Fund. This
money has been used to install insulation in the
roof of the Stanage Hall.|
|Investment performance
against objectives.|Para 1.41|The hall has money in a COIF Charities Deposit
Fund. This is a UK Common Deposit Fund managed
by CCLA Investment Management Ltd, which is the
largest manager of charity funds in the UK. CCLA
was formed in 1987 and is owned by investment
funds of three client groups – churches, charities
and local authorities. The COIF Charities Deposit
Fund is designed specifically for the charity sector
and is categorised as a short-term Low Volatility
Net Asset Value Money Market Fund. In September
2024 the sum of £10,000 was transferred from the
hall current account to the deposit account. At the
end of 2024 the amount in the fund was £27,099.
Thenetinterestforthe year £928.|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end of
the period|Para 1.21|Hathersage Memorial Hall had a surplus of £14,368
at the end of 2024 (income £43,462, expenditure
£29,094). Much of this surplus will be used to
redecorate the hall, which has not been carried out
forseveralyears.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|An approximate amount of one year’s worth of
expenditure is held in reserve to use in the event of
unforeseen repairs and maintenance of the
building.|
|Amount of reserves held|Para 1.22|The sum of £27,009 is held COIF Charities Deposit
Fund as a reserve.|
|Reasons for holding zero
reserves|Para 1.22|N/A|
|Details of fund materially in
deficit|Para 1.24|N/A|
|Explanation of any
uncertainties about the
charity continuing as a going
concern.|Para 1.23|N/A|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising).|Para 1.47|The principal source of income in 2024 was
from lettings of the hall (£30,952). Grants and
donations amounted to £10,491 in 2024 and
interest from the COIF Charities Deposit Fund
£928.|
|---|---|---|
|Investment policy and
objectives including any social
investment policy adopted.|Para 1.46||
|A description of the principal
risks facing the charity.|Para 1.46|The principal risk facing Hathersage Memorial
Hall is damage or wear-and-tear to the building
structure thatrequires extensive expenditure.|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s trusts:|||
|---|---|---|
|Type of governing document.|Para 1.25|Hathersage Memorial Hall has a constitution
that was last formally approved at the Annual
General Meeting on the 7 March 2015 and is
regularly reviewed by the management
committee.|
|How is the charity
constituted?|Para 1.25|According to the constitution Hathersage
Memorial Hall was declared a trust on 19 May
1930. The Parish Council of Hathersage (HPC)
is the Custodian Trustee of the Charity and the
land, with the building is held in trust by HPC
for the Charity. All documentation relating to
Hathersage Memorial Hall has recently been
reviewed by a representative of Rural Action
Derbyshire (RAD) an affiliate of Action with
Communities in Rural England (ACRE), who
indicated
that
no
changes
to
these
arrangements or governing documents were
required.|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees|Para 1.25|Trustees are identified and appointed by the
management committee.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction and
training of trustees.|Para 1.51|New Trustees are provided with the Charity
Commission Charity Trustee welcome pack:
(https://www.gov.uk/government/
publications/charity-trustee-welcome-pack).|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works.|Para 1.51|Hathersage
Memorial
Hall
Management
Committee consists of Elected Members
appointed
at
the
AGM,
Representative
Members, appointed from not more than
seven user groups and no more than two Co-
opted members, from individuals deemed fit
by the committee.|
|Relationship with any related
parties.|Para 1.51|N/A|
|Other|||
## **Reference and Administrative details**
|Charityname|HathersageMemorial Hall|
|---|---|
|Other name the charity uses|N/A|
|Registered charity number|520541|
|Charity’s principal address|Oddfellows Road,
Hathersage,
Hope Valley
S32 1DU|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**wholeyear**|**Name of person (or body) entitled to appoint**
**trustee(if any)**|
|---|---|---|---|---|
||PhilipBenson|Treasurer|||
||Mike Pullman||||
||Marion Codd||||
||Heather Rodgers||||
||Amanda Foster||||
Corporate trustees – names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
|Description of the assets held
in this capacity|N/A|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A|
|Details of arrangements for
safe custody and segregation
of such assets from the
charity’s own assets|N/A|
## **Additional information (optional) Names and addresses of advisers (Optional information)**
|**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|
|---|---|---|
|Independent Auditor of
the account|Brian Wood|East Midlands Audit Services Ltd (https://emasltd.co.uk)|
||||
||||
||||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
N/A
## **Other optional information**
N/A
## **Declarations**
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Philip Benson ~~a~~ **Position (eg Secretary,** Treasurer **Chair, etc)** ~~ee~~ **Date** 20-02-2025
|||**Hathersage Memorial Hall**|**Hathersage Memorial Hall**|**Hathersage Memorial Hall**|**Hathersage Memorial Hall**|**Hathersage Memorial Hall**||**520541**||||
|---|---|---|---|---|---|---|---|---|---|---|---|
|||**Receipts andpayments accounts**||||||||**CC16a**||
||**For the period**
**from**
~~**e**e~~|||01/01/2024|31/12/2024
**To**
~~e~~|||||||
|**Section A Receipts and payments**||||||||||||
|||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**||
|||**to the nearest £**|**to the nearest £**|**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||
|**A1 Receipts**||||||||||||
|Lettings||**30,952**||**-**||**-**||**30,952**||**22,877**||
|Grants||**5,591**||**-**||**-**||**5,591**||**8,970**||
|Donations||**4,900**||**-**||**-**||**4,900**||**2,350**||
|Interest||**928**||**-**||**-**||**928**||**675**||
|Misc Refunds||**1,090**||**-**||**-**||**1,090**||||
|||**-**||**-**||**-**||**-**||**-**||
|||**-**||**-**||**-**||**-**||**-**||
|||**-**||**-**||**-**||**-**||**-**||
|~~**_Sub total_**~~~~_(Gross income for_~~||~~_(Gross income for_~~||||||||||
||_AR)_|_AR)_**43,461**||**-**||**-**||**43,461**||**34,872**||
|**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_ 43,461**
**-**
**-**
**43,461**
**34,872**
~~——————~~||||||||||||
|**A3 Payments**||||||||||||
|Utilities||**10,444**||**-**||**-**||**10,444**||**6,216**||
|Broadband andphone||**697**||**-**||**-**||**697**||**738**||
|DDDC Waste Management||**830**||**-**||**-**||**830**||**3,536**||
|Insurance||**2,055**||**-**||**-**||**2,055**||**701**||
|Building Improvements, Maintenance &||||||||||||
|Repair||**9,884**||**-**||**-**||**9,884**||**2,346**||
|Cleaning||**2,945**||**-**||**-**||**2,945**||**3,981**||
|Sundries||**2,239**||**-**||**-**||**2,239**||**1,449**||
|||**-**||**-**||**-**||**-**||**-**||
|||**-**||**-**||**-**||**-**||**-**||
||**_Sub total_ **|**29,094**||**-**||**-**||**29,094**||**18,967**||
|**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_ 29,094**
**-**
**-**
**29,094**
**18,967**
~~SSSS5—~~||||||||||||
|**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||**14,367**
**-**
**- 14,367**
**15,905**
**- -**
**-**
**-**
**-**
**- -**
**-**
**-**
**14,367**
**-**
**- 14,367**
**15,905**
~~===>>~~||||||||||
CCXX R1 accounts (SS)
20/02/2025
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|||
|---|---|---|---|---|
|||**Unrestricted**
**Restricted**||**Endowment**|
|**Categories**|**Details**|**funds**
**funds**||**funds**|
|||**to nearest £**
**to nearest £**||**to nearest £**|
|**B1 Cash funds**|**39,548**
**-**
**-**
**27,009**
**-**
**-**
**-**
**-**
**-**
**66,557**
**-**
**-**
NatWest Current Account
COIF Charities Deposit Fund
**_Total cash funds_**
~~S55~~||||
||(agree balances with receipts and payments|(agree balances with receipts and payments|||
||account(s))|Agreement Error
OK||OK|
|||**Unrestricted**
**Restricted**||**Endowment**|
|||**funds**
**funds**||**funds**|
||**Details**|**to nearest £**
**to nearest £**||**to nearest £**|
|**B2 Other monetary assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~S====~~||||
|**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**|**Fund to which**
**asset belongs**
**Cost (optional)**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Details**
**Details**
~~SS=~~
~~a~~||||
|||**Fund to which**
**Amount due**||**When due**|
|Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
CCXX R2 accounts (SS)|**liability relates**
**(optional)**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Date of
approval
20/02/2024
Print Name
PhilipBenson
Signature
**Details**
2
20/02/2025
~~a~~||||
CCXX R2 accounts (SS)
## **Independent Examiner's Report to the Trustees of the Hathersage Memorial Hall Charity No 55205541**
I report on the accounts of the charity for the year ended 31[st] December 2024
## **Respective responsibilities of trustees and examiner**
As the charity's trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of the examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under Section 145 (5) (b) of the Act.
## **Independent Examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in any material respect
- ⚫ accounting records were not kept in accordance with section 130 of the Act or ⚫ the accounts do not accord with the accounting statements
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
(Signed) Brian Wood
Qualification: D.M.A.
Address: Amberley, 298 Smedley Street, Matlock, DE4 3LH
Date 24[th] January 2025