Derbyshire Federation of Young Farmers’ Clubs
Registered Charity No. 520540
Statement of Accounts for the year ended 31 August 2022
Derbyshire Federation of Young Farmers' Clubs Registered Charity No. 520540
Statement of Accounts for the year ended 31st August 2022
Contents
Report of the Trustees
Independent Examiner’s Report
Statement of Financial Activities Balance Sheet Notes to the Accounts
Derbyshire Federation of Young Farmers' Clubs Registered Charity No. 520540
Report of the Trustees for the year ended 31 August 2022
The Trustees present their report along with the statement of accounts of the Charity for the year ended 31 August 2022. The statement of accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charity’s trust deed, applicable law and the requirements of the Statement of Recommended Practice, “Accounting and Reporting by Charities” (SORP FRSSE).
Structure, Governance & Management
Governing Document
The Derbyshire Federation of Young Farmers’ Clubs governing document is the constitution adopted on 14 November 2013.
Constitution and Membership
A County Federation is an association of the Young Farmers’ Clubs in a County or such other areas as shall be approved by the National Federation formed in accordance with the form of constitution and rules for County Federations approved by the Council of the National Federation. The County Federation shall be affiliated to the National Federation.
The members of the County Federation shall consist of:
- (a) All Young Farmers’ Clubs formed in Derbyshire and affiliated to the NFYFC. (b) All persons who have been elected or nominated by the General Meeting as Honorary Members.
Administration
In the administration of the County, subject to their duties as Trustees, the Executive Committee shall have regard to the wishes of the Membership as stated at:
- (a) General Meetings (b) Executive Committee Meetings
The Financial Year of the County Federation shall end on 31 August.
Trustees
The Executive Committee forms the Trustees of the Charity and has the power to appoint additional Trustees. The Executive Committee consists of elected and co-opted members, the majority of whom are required to be over eighteen years of age and are the Trustees of the Charity. Any member under eighteen years of age may not vote on matters which affect the management of the Charity.
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(a) Elected Members - each Member Club is required to elect annually two representatives
-
(b) Co-opted Members
The Executive Committee may co-opt for such period as they may think fit representatives of other organisations and individuals interested in the Young Farmers Movement in the County. The total number of co-opted members cannot exceed twelve persons.
Derbyshire Federation of Young Farmers' Clubs Registered Charity No. 520540
Report of the Trustees for the year ended 31 August 2022
Structure, Governance & Management (Continued)
In addition to the above members the Executive Committee is required to appoint:
-
(a) A Chairman and a Vice Chairman
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(b) A Treasurer
Objectives and activities
The objects of the Federation are:
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(a) To advance the education of young members of the public at large in agriculture, home crafts, country life and related subjects; and
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(b) In the interests of the social welfare of such members to provide, and promote the provision of, facilities for recreation and other leisure time occupations, being facilities which will improve their conditions of life and will assist in the development of their spiritual and mental capacities, self-reliance and individual responsibility so that they may grow to full maturity as individuals and members of the community.
In furtherance of its objects but not further or otherwise the County Federation.
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(a) shall work in collaboration with the National Federation of Young Farmers’ Clubs; (b) shall co-operate with, and assist, Young Farmers’ Clubs in the County by co-ordination of activities and otherwise;
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(c) may co-operate with local authorities and other bodies having the same or similar objects;
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(d) may solicit and receive contributions to its funds, whether in the form of grants, donations, legacies, subscriptions, loans or otherwise providing that the County Federation shall not undertake any permanent trading activities in raising funds for the above-mentioned objects;
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(e) may invest any monies not immediately required for its purposes in such securities as are for the time being authorised by law for the investment of trust funds and may transpose any such investments, and;
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(f) may do all such other lawful acts and things as are necessary for the attainment of its objects.
Review of Activities
The financial results for the year are set out in the statement of accounts.
Reserves Policy
The Reserves represent the unrestricted funds arising from past operating results. They also represent the free reserves of the charity. The Trustees believe that the level of reserves is appropriate to ensure the long-term stability of the Federation.
Report of the Trustees for the year ended 31 August 2022
Risk Management
The Trustees actively review the major risks which the Charity faces on a regular basis and believe that maintaining reserves at the current levels, combined with an annual review of the controls over key financial systems, will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which the Charity faces and confirm that they have established systems to mitigate the significant risks.
Derbyshire Federation of Young Farmers' Clubs Registered Charity No. 520540
Responsibilities of Trustees
Charity law requires the Trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the Charity at the year end and of its incoming resources and resources expended during that year. In preparing those accounts, the Trustees are required to:
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select suitable accounting policies;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Derbyshlre Fedeiatlon of Young Fomiers. Clubs R•glsl•r•d Charity No. 520540 INDEPENDENT EXAMINERS REPORT TO DERBYSHIRE FEDERATION OF YOUNG FARMERS CLUBS FOR THE YEAR ENDED 31ST AUGUST 2022 We report on the fitwicial statements of Derbyshire Federation of Young Famiers, Clubs for the year ended 31 August 2022, which are set out on pages 5-10. Respeclive responsibilitles of tn15tse5 ADd examiner As the charities trustees you are reSnSIble for the prepardtion of tbe accounts. you consider that the audit requirement under scction 144 (2) of the Charities Act 2011 (the 2011 Act) does rAOt apply, and that an independent exaEnination is needed. It is our responsibility to examine the accounts under section 145 of the Charities Act on the basis of procedures Specifi in the general directions given by the Charity Con]rnissioneL3 (under section 145(5)(b) of the Charities Act} whether particular matters have (x)me to our attention. Basis of Independent examiners report Our exgrnination was carried out in aLxordance with the General Directions given by the Charity Con]missioners. An examination includes a review of the accounting records k¢pt by the charlty and a mp]$On of th¢ a)Unts pr¢s¢nted with these records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you the trustees conc¢rning any such Matters. The procedures undertaken do not provide all the evidence that would be required in an audil and consequently we do not express an audit opinion on the view given by the accounts. Independent examiners statement In connection with our examination. no matter has come to our attention: i) which gives us reasonable cause to believe that in any mataial regpect the requirements to keep proper accounting records in accordance with section 130 of the Charities Act to prq)are accounts which accord with the accounting records and to comply with accounting wuirements of the Charities Act have not been met. 2) to which, in our opinion, attention should be drawn in Order to enable a proper understanding of the accounts to be reached. Signed Noy & Partn 17 FaTrington Eastwood Nottinglwnthre NG16 3BF ccountants Limited Dated this the 6th November 2023
Derbyshire Federation of Young Farmers' Clubs Registered Charity No. 520540
Statement of Financial Activities Year Ended 31st August 2022
| Notes Incoming Resources Affiliation Fees Fund Raising Events 2a Grants & Donations 2b Interest and Dividends Other Income 2c Total Incoming Resources Resources Expended National Levies and Insurance Fund Raising Events 3a Funded Project Expenditure 3b Staffing Costs Mileage Claims Office Costs 3c DBS Checks Independent Examiners Fee Competition Expenses Training Expenses Meeting Expenses Scholarship Awards Trophy Costs Trailer Expenses NFYFC Staff Conference & AGM Bad Debts Other Expenses 3d (Profit)/Loss on disposal of asset Depreciation Total Resources Expended Net Incoming / (Outgoing) Resources Reconciliation of Funds Total Funds brought forward Total Funds carried forward |
Unrestricted General Fund McWilliam / Bratby Fund £ £ 2,758 - 25,104 - 1,257 - 52 2 663 - 31,260 2 2,756 - 22,100 - - - 10,839 - 346 - 1,457 - 242 - 480 - 2,021 - 225 - 586 - - 280 - 338 - 305 - - - 1,822 - - 450 - 586 - 43,933 - - 12,673 2 |
Restricted Princes Countryside Fund £ - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total £ 2,758 25,104 1,257 54 2,089 31,262 2,756 22,100 - 10,839 346 1,457 242 480 2,021 225 586 - 280 338 305 - 1,822 - 450 586 43,933 - 12,671 65,241 52,570 |
2021 £ 19,743 13,382 712 45 663 |
|---|---|---|---|---|
| 34,544 | ||||
| 11,646 8,213 - 600 - 1,389 15 480 - - 194 - 40 187 - - 570 - 309 |
||||
| 23,643 | ||||
| 10,902 54,339 |
||||
| 65,241 |
Derbyshire Federation of Young Farmers' Clubs Registered Charity No. 520540
Balance Sheet at 31st August 2022
| Notes Fixed Assets Tangible Assets 4 Investments 5 Current Assets Debtors 6 Cash at Bank 7 Creditors:Amounts falling due within one year 8 Net Current Assets Net Assets Funds Unrestricted Funds 9 Restricted Funds 9 |
2022 £ 5,173 38,813 |
£ 1,404 12,100 13,504 39,066 52,570 46,907 5,663 52,570 |
2021 £ 854 12,100 |
|---|---|---|---|
| 12,954 | |||
| 14,829 42,421 |
|||
| 43,986 4,920 |
57,250 4,963 |
||
| 4,963 | 4,963 | ||
| 52,287 | |||
| 65,241 | |||
| 59,578 5,663 |
|||
| 65,241 |
Derbyshire Federation of Young Farmers' Clubs Registered Charity No. 520540
Notes to the Accounts for the Year Ended 31st August 2022
1. Accounting Policies
(a) Accounting Convention
The Accounts have been prepared under the historical cost convention, except for investments which are included at market value, and in accordance with applicable United Kingdom accounting standards, the Statement of Recommended Practice "Accounting and Reporting by Charities" and the Charities Act 2011.
(b) Fund Accounting
Unrestricted funds are available for the use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are to be used for specified purposes laid down by the donor. Expenditure for those purposes is charged to the fund, together with a fair allocation of overheads and support costs.
Designated funds are unrestricted funds that have been designated for specific purposes by the Trustees.
(c) Incoming Resources
Income is recognised in the period in which the Charity is entitled to receipt and only when the amount can be measured with reasonable certainty. Income is deferred only when the charity has to fulfil specific conditions before becoming entitled to it or where the donor has specified that the income is to be expended in a future period.
(d) Resources Expended
Expenditure is accounted for on an accruals basis.
2. Incoming Resources
| (a) Fund Raising Events County Ball Rally Dinner and Dance Christmas Ball Performing Arts Competition (b) Grants and Donations Grants Donations |
General Fund £ 10,765 3,316 2,933 8,090 - 25,104 750 507 1,257 |
PCF 2022 £ - - - - - - - - - |
Total £ 10,765 3,316 2,933 8,090 - 25,104 750 507 1,257 |
Total 2021 £ 13,382 - - - - |
|---|---|---|---|---|
| 13,382 | ||||
| - 712 |
||||
| 712 |
Derbyshire Federation of Young Farmers' Clubs Registered Charity No. 520540
Notes to the Accounts for the Year Ended 31st August 2022
| continued (c) Other Income Yearbook 200 Club Competitions Day National AGM Surplus Other Clothing Sales 3. Resources Expended (a) Fund Raising Events County Summer Ball Rally Dinner and Dance Christmas Ball Performing Arts Competition (b) Funded Projects Princes Countryside Fund: Training and Test Fees Admin Expenses Lantra Registration Other (c) Office Costs Printing, Postage & Stationery Telephone Computer Expenses Running of Equipment Copier Lease and maintenance Other (d) Other Expenses Yearbook 200 Club Lottery Registration Advertising Council Members' Fares Pool Clothing Purchases Other |
General Fund £ 1,065 665 369 - - - 2,089 6,200 4,832 3,833 7,235 - 22,100 - - - - - 501 142 472 - 342 - 1,457 926 487 - - - 89 320 1,822 |
PCF 2022 £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total £ 1,065 665 369 - - - 2,089 6,200 4,832 3,833 7,235 - 22,100 - - - - - 501 142 472 - 342 - 1,457 926 487 - - - 89 320 1,822 |
Total 2021 £ - 663 - - - - |
|---|---|---|---|---|
| 663 | ||||
| 8,213 - - - |
||||
| 8,213 | ||||
| - - - - |
||||
| - | ||||
| 360 - 496 - 533 - |
||||
| 1,389 | ||||
| - 470 - 43 - - 57 |
||||
| 570 |
Derbyshire Federation of Young Farmers' Clubs Registered Charity No. 520540
Notes to the Accounts for the Year Ended 31st August 2022 continued
| 4. Tangible Fixed Assets Cost At 1 September 2021 Additions Disposals At 31 August 2022 Depreciation At 1 September 2021 Charge for the Year Eliminated on Disposal At 31 August 2022 Net Book Value At 31 August 2022 At 31 August 2021 5. Investments National Savings Income Bonds Premium Bonds 6. Debtors Owed by Clubs Payments in Advance PCF - Debtors Other Debtors 7. Cash at Bank and in Hand Cash at Bank Current Account and Cash in Hand Deposit Accounts 8. Creditors: amounts falling due within one year Accrued Expenses PCF - Creditors Income received in advance 200 Club Yearbook |
Trophies £ 545 - - 545 - - - - 545 545 |
Equipment £ 1,756 1,136 - 2,119 1,447 586 - 1,260 859 309 2022 £ 12,000 100 12,100 4,673 - - 500 5,173 10 38,803 38,813 4,566 - 354 - 4,920 |
Total £ 2,301 1,136 - |
|---|---|---|---|
| 2,664 | |||
| 1,447 586 - |
|||
| 1,260 | |||
| 1,404 | |||
| 854 | |||
| 2021 £ 12,000 100 |
|||
| 12,100 | |||
| 14,540 285 - 4 |
|||
| 14,829 | |||
| 30 42,391 |
|||
| 42,421 | |||
| 3,718 - 325 920 |
|||
| 4,963 |
Derbyshire Federation of Young Farmers' Clubs Registered Charity No. 520540
Notes to the Accounts for the Year Ended 31st August 2022 continued
| 9. Funds Unrestricted General Fund Funds brought forward Movement in year Funds carried forward McWilliam / Bratby Fund Funds brought forward Movement in year Funds carried forward Total Unrestricted Funds Restricted Princes Countryside Fund Funds brought forward Movement in year Funds carried forward Total Restricted Funds Total Funds |
2022 £ 56,292 -12,671 43,621 3,286 - 3,286 46,907 5,663 - 5,663 5,663 52,570 |
2021 £ 45,390 10,902 |
|---|---|---|
| 56,292 | ||
| 3,286 - |
||
| 3,286 | ||
| 59,578 5,663 - |
||
| 5,663 | ||
| 5,663 65,241 |