# **Derbyshire Federation of Young Farmers’ Clubs**
## **Registered Charity No. 520540**
**Statement of Accounts for the year ended 31 August 2022**
**Derbyshire Federation of Young Farmers' Clubs** _**Registered Charity No. 520540**_
## **Statement of Accounts for the year ended 31st August 2022**
## **Contents**
Report of the Trustees
Independent Examiner’s Report
Statement of Financial Activities Balance Sheet Notes to the Accounts
**Derbyshire Federation of Young Farmers' Clubs** _**Registered Charity No. 520540**_
## **Report of the Trustees for the year ended 31 August 2022**
The Trustees present their report along with the statement of accounts of the Charity for the year ended 31 August 2022. The statement of accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charity’s trust deed, applicable law and the requirements of the Statement of Recommended Practice, “Accounting and Reporting by Charities” (SORP FRSSE).
## **Structure, Governance & Management**
## **Governing Document**
The Derbyshire Federation of Young Farmers’ Clubs governing document is the constitution adopted on 14 November 2013.
## **Constitution and Membership**
A County Federation is an association of the Young Farmers’ Clubs in a County or such other areas as shall be approved by the National Federation formed in accordance with the form of constitution and rules for County Federations approved by the Council of the National Federation. The County Federation shall be affiliated to the National Federation.
The members of the County Federation shall consist of:
- (a) All Young Farmers’ Clubs formed in Derbyshire and affiliated to the NFYFC. (b) All persons who have been elected or nominated by the General Meeting as Honorary Members.
## **Administration**
In the administration of the County, subject to their duties as Trustees, the Executive Committee shall have regard to the wishes of the Membership as stated at:
- (a) General Meetings (b) Executive Committee Meetings
The Financial Year of the County Federation shall end on 31 August.
## **Trustees**
The Executive Committee forms the Trustees of the Charity and has the power to appoint additional Trustees. The Executive Committee consists of elected and co-opted members, the majority of whom are required to be over eighteen years of age and are the Trustees of the Charity. Any member under eighteen years of age may not vote on matters which affect the management of the Charity.
- (a) Elected Members - each Member Club is required to elect annually two representatives
- (b) Co-opted Members
The Executive Committee may co-opt for such period as they may think fit representatives of other organisations and individuals interested in the Young Farmers Movement in the County. The total number of co-opted members cannot exceed twelve persons.
**Derbyshire Federation of Young Farmers' Clubs** _**Registered Charity No. 520540**_
## **Report of the Trustees for the year ended 31 August 2022**
## **Structure, Governance & Management (Continued)**
In addition to the above members the Executive Committee is required to appoint:
- (a) A Chairman and a Vice Chairman
- (b) A Treasurer
## **Objectives and activities**
The objects of the Federation are:
- (a) To advance the education of young members of the public at large in agriculture, home crafts, country life and related subjects; and
- (b) In the interests of the social welfare of such members to provide, and promote the provision of, facilities for recreation and other leisure time occupations, being facilities which will improve their conditions of life and will assist in the development of their spiritual and mental capacities, self-reliance and individual responsibility so that they may grow to full maturity as individuals and members of the community.
In furtherance of its objects but not further or otherwise the County Federation.
- (a) shall work in collaboration with the National Federation of Young Farmers’ Clubs; (b) shall co-operate with, and assist, Young Farmers’ Clubs in the County by co-ordination of activities and otherwise;
- (c) may co-operate with local authorities and other bodies having the same or similar objects;
- (d) may solicit and receive contributions to its funds, whether in the form of grants, donations, legacies, subscriptions, loans or otherwise providing that the County Federation shall not undertake any permanent trading activities in raising funds for the above-mentioned objects;
- (e) may invest any monies not immediately required for its purposes in such securities as are for the time being authorised by law for the investment of trust funds and may transpose any such investments, and;
- (f) may do all such other lawful acts and things as are necessary for the attainment of its objects.
## **Review of Activities**
The financial results for the year are set out in the statement of accounts.
## **Reserves Policy**
The Reserves represent the unrestricted funds arising from past operating results. They also represent the free reserves of the charity. The Trustees believe that the level of reserves is appropriate to ensure the long-term stability of the Federation.
## **Report of the Trustees for the year ended 31 August 2022**
## **Risk Management**
The Trustees actively review the major risks which the Charity faces on a regular basis and believe that maintaining reserves at the current levels, combined with an annual review of the controls over key financial systems, will provide sufficient resources in the event of adverse conditions. The Trustees have also examined other operational and business risks which the Charity faces and confirm that they have established systems to mitigate the significant risks.
**Derbyshire Federation of Young Farmers' Clubs** _**Registered Charity No. 520540**_
## **Responsibilities of Trustees**
Charity law requires the Trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the Charity at the year end and of its incoming resources and resources expended during that year. In preparing those accounts, the Trustees are required to:
- select suitable accounting policies;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Derbyshlre Fedeiatlon of Young Fomiers. Clubs
R•glsl•r•d Charity No. 520540
INDEPENDENT EXAMINERS REPORT
TO DERBYSHIRE FEDERATION OF YOUNG FARMERS CLUBS
FOR THE YEAR ENDED 31ST AUGUST 2022
We report on the fitwicial statements of Derbyshire Federation of Young Famiers, Clubs for the year
ended 31 August 2022, which are set out on pages 5-10.
Respeclive responsibilitles of tn15tse5 ADd examiner
As the charities trustees you are reSnSIble for the prepardtion of tbe accounts. you consider that the
audit requirement under scction 144 (2) of the Charities Act 2011 (the 2011 Act) does rAOt apply, and that
an independent exaEnination is needed. It is our responsibility to examine the accounts under section 145
of the Charities Act on the basis of procedures Specifi in the general directions given by the Charity
Con]rnissioneL3 (under section 145(5)(b) of the Charities Act} whether particular matters have (x)me to
our attention.
Basis of Independent examiners report
Our exgrnination was carried out in aLxordance with the General Directions given by the Charity
Con]missioners. An examination includes a review of the accounting records k¢pt by the charlty and a
mp]$On of th¢ a)Unts pr¢s¢nted with these records. It also includes consideration of any unusual
items or disclosures in the accounts, and seeking explanations from you the trustees conc¢rning any such
Matters. The procedures undertaken do not provide all the evidence that would be required in an audil
and consequently we do not express an audit opinion on the view given by the accounts.
Independent examiners statement
In connection with our examination. no matter has come to our attention:
i)
which gives us reasonable cause to believe that in any mataial regpect the requirements
to keep proper accounting records in accordance with section 130 of the Charities Act
to prq)are accounts which accord with the accounting records and to comply with
accounting wuirements of the Charities Act have not been met.
2)
to which, in our opinion, attention should be drawn in Order to enable a proper understanding of
the accounts to be reached.
Signed
Noy & Partn
17 FaTrington
Eastwood
Nottinglwnthre
NG16 3BF
ccountants Limited
Dated this the 6th November 2023
## **Derbyshire Federation of Young Farmers' Clubs** _**Registered Charity No. 520540**_
## **Statement of Financial Activities Year Ended 31st August 2022**
|**Notes**
**Incoming Resources**
Affiliation Fees
Fund Raising Events
**2a**
Grants & Donations
**2b**
Interest and Dividends
Other Income
**2c**
**Total Incoming Resources**
**Resources Expended**
National Levies and Insurance
Fund Raising Events
**3a**
Funded Project Expenditure
**3b**
Staffing Costs
Mileage Claims
Office Costs
**3c**
DBS Checks
Independent Examiners Fee
Competition Expenses
Training Expenses
Meeting Expenses
Scholarship Awards
Trophy Costs
Trailer Expenses
NFYFC Staff Conference & AGM
Bad Debts
Other Expenses
**3d**
(Profit)/Loss on disposal of asset
Depreciation
**Total Resources Expended**
**Net Incoming / (Outgoing) Resources**
**Reconciliation of Funds**
Total Funds brought forward
**Total Funds carried forward**|**Unrestricted**
**General**
**Fund**
**McWilliam /**
**Bratby Fund**
**£**
**£**
2,758
-
25,104
-
1,257
-
52
2
663
-
**31,260**
**2**
2,756
-
22,100
-
-
-
10,839
-
346
-
1,457
-
242
-
480
-
2,021
-
225
-
586
-
-
280
-
338
-
305
-
-
-
1,822
-
-
450
-
586
-
**43,933**
-
-
**12,673**
**2**|**Restricted**
**Princes**
**Countryside**
**Fund**
**£**
-
-
-
-
-
**-**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|**Total**
**£**
2,758
25,104
1,257
54
2,089
**31,262**
2,756
22,100
-
10,839
346
1,457
242
480
2,021
225
586
-
280
338
305
-
1,822
-
450
586
**43,933**
-
**12,671**
65,241
**52,570**|**2021**
**£**
19,743
13,382
712
45
663|
|---|---|---|---|---|
|||||**34,544**|
|||||11,646
8,213
-
600
-
1,389
15
480
-
-
194
-
40
187
-
-
570
-
309|
|||||**23,643**|
|||||**10,902**
54,339|
|||||**65,241**|
## **Derbyshire Federation of Young Farmers' Clubs** _**Registered Charity No. 520540**_
**Balance Sheet at 31st August 2022**
|**Notes**
**Fixed Assets**
Tangible Assets
**4**
Investments
**5**
**Current Assets**
Debtors
**6**
Cash at Bank
**7**
**Creditors:**Amounts falling due
within one year
**8**
**Net Current Assets**
**Net Assets**
**Funds**
Unrestricted Funds
**9**
Restricted Funds
**9**|**2022**
**£**
5,173
38,813|**£**
1,404
12,100
13,504
39,066
**52,570**
46,907
5,663
**52,570**|**2021**
**£**
854
12,100|
|---|---|---|---|
||||12,954|
||||14,829
42,421|
||43,986
4,920||57,250
4,963|
||4,963||4,963|
||||52,287|
||||**65,241**|
||||59,578
5,663|
||||**65,241**|
**Derbyshire Federation of Young Farmers' Clubs** _**Registered Charity No. 520540**_
## **Notes to the Accounts for the Year Ended 31st August 2022**
## **1. Accounting Policies**
## **(a) Accounting Convention**
The Accounts have been prepared under the historical cost convention, except for investments which are included at market value, and in accordance with applicable United Kingdom accounting standards, the Statement of Recommended Practice "Accounting and Reporting by Charities" and the Charities Act 2011.
## **(b) Fund Accounting**
Unrestricted funds are available for the use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are to be used for specified purposes laid down by the donor. Expenditure for those purposes is charged to the fund, together with a fair allocation of overheads and support costs.
Designated funds are unrestricted funds that have been designated for specific purposes by the Trustees.
## **(c) Incoming Resources**
Income is recognised in the period in which the Charity is entitled to receipt and only when the amount can be measured with reasonable certainty. Income is deferred only when the charity has to fulfil specific conditions before becoming entitled to it or where the donor has specified that the income is to be expended in a future period.
## **(d) Resources Expended**
Expenditure is accounted for on an accruals basis.
## **2. Incoming Resources**
|**(a) Fund Raising Events**
County Ball
Rally
Dinner and Dance
Christmas Ball
Performing Arts Competition
**(b) Grants and Donations**
Grants
Donations|**General**
**Fund**
**£**
10,765
3,316
2,933
8,090
-
25,104
750
507
1,257|**PCF**
**2022**
**£**
-
-
-
-
-
-
-
-
-|**Total**
**£**
10,765
3,316
2,933
8,090
-
25,104
750
507
1,257|**Total**
**2021**
**£**
13,382
-
-
-
-|
|---|---|---|---|---|
|||||13,382|
|||||-
712|
|||||712|
## **Derbyshire Federation of Young Farmers' Clubs** _**Registered Charity No. 520540**_
## **Notes to the Accounts for the Year Ended 31st August 2022**
|**continued**
**(c) Other Income**
Yearbook
200 Club
Competitions Day
National AGM Surplus
Other
Clothing Sales
**3. Resources Expended**
**(a) Fund Raising Events**
County Summer Ball
Rally
Dinner and Dance
Christmas Ball
Performing Arts Competition
**(b) Funded Projects**
Princes Countryside Fund:
Training and Test Fees
Admin Expenses
Lantra Registration
Other
**(c) Office Costs**
Printing, Postage & Stationery
Telephone
Computer Expenses
Running of Equipment
Copier Lease and maintenance
Other
**(d) Other Expenses**
Yearbook
200 Club
Lottery Registration
Advertising
Council Members' Fares Pool
Clothing Purchases
Other|**General**
**Fund**
**£**
1,065
665
369
-
-
-
2,089
6,200
4,832
3,833
7,235
-
22,100
-
-
-
-
-
501
142
472
-
342
-
1,457
926
487
-
-
-
89
320
1,822|**PCF**
**2022**
**£**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|**Total**
**£**
1,065
665
369
-
-
-
2,089
6,200
4,832
3,833
7,235
-
22,100
-
-
-
-
-
501
142
472
-
342
-
1,457
926
487
-
-
-
89
320
1,822|**Total**
**2021**
**£**
-
663
-
-
-
-|
|---|---|---|---|---|
|||||663|
|||||8,213
-
-
-|
|||||8,213|
|||||-
-
-
-|
|||||-|
|||||360
-
496
-
533
-|
|||||1,389|
|||||-
470
-
43
-
-
57|
|||||570|
## **Derbyshire Federation of Young Farmers' Clubs** _**Registered Charity No. 520540**_
## **Notes to the Accounts for the Year Ended 31st August 2022 continued**
|**4. Tangible Fixed Assets**
**Cost**
At 1 September 2021
Additions
Disposals
At 31 August 2022
**Depreciation**
At 1 September 2021
Charge for the Year
Eliminated on Disposal
At 31 August 2022
**Net Book Value**
At 31 August 2022
At 31 August 2021
**5. Investments**
National Savings Income Bonds
Premium Bonds
**6. Debtors**
Owed by Clubs
Payments in Advance
PCF - Debtors
Other Debtors
**7. Cash at Bank and in Hand**
Cash at Bank
Current Account and Cash in Hand
Deposit Accounts
**8. Creditors: amounts falling due within one year**
Accrued Expenses
PCF - Creditors
_Income received in advance_
200 Club
Yearbook|**Trophies**
**£**
545
-
-
545
-
-
-
-
545
545|**Equipment**
**£**
1,756
1,136
-
2,119
1,447
586
-
1,260
859
309
**2022**
**£**
12,000
100
12,100
4,673
-
-
500
5,173
10
38,803
38,813
4,566
-
354
-
4,920|**Total**
**£**
2,301
1,136
-|
|---|---|---|---|
||||2,664|
||||1,447
586
-|
||||1,260|
||||1,404|
||||854|
||||**2021**
**£**
12,000
100|
||||12,100|
||||14,540
285
-
4|
||||14,829|
||||30
42,391|
||||42,421|
||||3,718
-
325
920|
||||4,963|
## **Derbyshire Federation of Young Farmers' Clubs** _**Registered Charity No. 520540**_
## **Notes to the Accounts for the Year Ended 31st August 2022 continued**
|**9. Funds**
**Unrestricted**
**_General Fund_**
Funds brought forward
Movement in year
Funds carried forward
**_McWilliam / Bratby Fund_**
Funds brought forward
Movement in year
Funds carried forward
**Total Unrestricted Funds**
**Restricted**
**_Princes Countryside Fund_**
Funds brought forward
Movement in year
Funds carried forward
**Total Restricted Funds**
**Total Funds**|**2022**
**£**
56,292
-12,671
43,621
3,286
-
3,286
**46,907**
5,663
-
5,663
**5,663**
**52,570**|**2021**
**£**
45,390
10,902|
|---|---|---|
|||56,292|
|||3,286
-|
|||3,286|
|||**59,578**
5,663
-|
|||5,663|
|||**5,663**
**65,241**|