2024-03-31-accounts - 1st Tarporley Scout Group

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Trustees’ Annual Report for the period

From 1 April 2023 to 31 March 2024

Charity name: 1[st] Tarporley Scout Group

Charity registration number: 520259

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Scouting in the UK is organised through The Scout Association. The Purpose of Scouting The Scout Association has a clear purpose: ‘Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.’ The Scout Association’s method of meeting the purpose of Scouting is through a balanced programme. The Values of Scouting As Scouts we are guided by these values: Integrity- We act with integrity; we are honest, trustworthy and loyal. Respect- We have self-respect and respect for others. Care- We support others and take care of the world in which we live. Belief- We explore our faiths, beliefs and attitudes. Co-operation- We make a positive difference; we co-operate with others and make friends 1stTarporley Scout Group is an autonomous organisation holding its property and equipment and admitting young people to membership of 1st Tarporley Scout Group subject to the policy and rules of The Scout Association. The aim of 1stTarporley Scout Group is to providing Scouting to boys and girls aged 4 to 14 years in the proximity of Tarporley. 1stTarporley Scout Group also actively supports Maverick Explorers in providing

		Scouting to their young members aged 14 to 18 years.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: • enjoy what they are doing and have fun • take part in activities indoors and outdoors • learn by doing • share in spiritual reflection • take responsibility and make choices • undertake new and challenging activities • make and live by their Promise
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees have considered the guidance in the Charities SORP (FRS 102, 2nd Edition, October 2019), and the Public Benefit Requirements (PB1, September 2013). Public benefit entity is defined in FRS 102 as: ‘an entity whose primary objective is to provide goods or services for the general public, community or social benefit and where any equity is provided with a view to supporting the entity’s primary objectives rather than with a view to providing a financial return to equity providers, shareholders or members’. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. The aim and activities of 1stTarporley Scout Group are for public benefit. There are currently approximately 130 young people benefitting from the activities of 1st Tarporley Scout Group on a regular basis. As well as benefitting members of the scout group directly, the group also benefits the wider community by activities such as volunteering for local food bank, litter picking and organising community events such as fireworks night.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	N/A
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	The Group Trustees Board is a team of volunteers who work together, as charity Trustees, to make sure the Scout Group is run safely and legally. At the heart of their role is a focus on strategy, performance and assurance. Effective Trustee support helps other volunteers run the Scout programme that gives young people skills for life. Members of the Group Trustees Board must act collectively as charity trustees of their charity, and in the best interests of the charity’s members. In addition to the Trustees, all activity of 1st Tarporley Scout Group is delivered through volunteers including the Group Scout Leader, Section Leaders, Assistant Section Leaders, Section Assistants, and Group Advisors.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The broad range of Scouting activities undertaken for the benefit of the young people are reported to the Group Scout Council at the Annual General Meeting by the Group Scout Leader and Section Leaders. The sections all meet weekly during school term times, and additionally undertake some weekend and holiday time activities such as camps, parades and inter-group competitions. The Trustees do not want subs to be a barrier to any Beaver, Cub, Scout, or Explorer being a member, and Subs are waived (confidentially) in such cases. A full report of the achievements over the year is available in the minutes of the AGM.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The charity was in a strong financial position at the end of the financial year, with monetary assets of £55,711, an increase of £18,140 over the year.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The current account is used for normal running expenses and typical holds £10,000 - £15,000. A minimum of £20,000 is normally held in an Investment account to cover emergency expenses, e.g. minibus, new roof, heating system. (Note that the investment account was closed in June 2023 and the funds were held in the current account at year end.)
Amount of reserves held	Para 1.22	Monetary assets as of 31/3/2024: Current account £49,814 Investment account – nil (account closed) Subs account £5,897 Total monetary assets £55,711
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The principal sources of funding over the year have been: • Subscriptions (“subs”) paid termly by Beavers, Cubs, Scouts and Explorers • Sale of bedding plants • Bonfire and fireworks night
Investment policy and objectives including any social investment policy adopted	Para 1.46	To preserve and maintain the financial stability of the Group for the benefit of current and future membership and the wider local community.

		The Group has a low appetite for financial risk and loss in capital through exposure to high risk investments or financial products. Emergency fund The Group will keep £20,000 (circa 12 months’ operating expenses) in a high-yield savings account for immediate access and capital preservation. This figure will be reviewed and adjusted accordingly on an annual basis on the production of each year’s accounts. Investment account Any funds available for longer term investment can be investment in low or low/medium risk savings accounts. These accounts may be fixed term or notice accounts to achieve a greater return / rate of interest. First preference is that these accounts are with UK retail banks and any deposits are covered under the FSCS scheme The ultimate aim is that any capital expenditure can be funded from the investment account to preserve the emergency fund
A description of the principal risks facing the charity	Para 1.46	The primary long term risk for any group which is reliant on volunteers for delivery of its activities, is a shortage of volunteers in leadership and delivery positions. 1st Tarporley Scout Group continues to work to develop its existing volunteers with training, and to seek to recruit new volunteers.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document	Para 1.25	Constitution A new Constitution following the Scouts Association guidance was adopted at the AGM in September 2023.
How is the charity constituted?	Para 1.25	Unincorporated association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The new constitution sets out the election process

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures Para 1.51 adopted for the induction and training of trustees The charity’s organisational Para 1.51 structure and any wider network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name	1stTarporley Scout Group
Other name the charity uses	-
Registered charity number	520259
Charity’s principal address	c/o Kate Riley The Cottage High Street Clotton CW6 0EG

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (if any)
Nick Oates	Group Lead Volunteer	Group Scout Council
John Egan	Chair	Group Scout Council
Kate Riley	Treasurer	Group Scout Council
Lynda Briody	Secretary	Group Scout Council
Kevin Strek	Communications	Group Scout Council
Penny Watson	Deputy Group Lead Volunteer	Group Scout Council

– Corporate trustees names of the director at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional) Names and addresses of advisers (Optional information)

Type of Name Address adviser N/A

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signature(s)	Signature(s) ~~ee~~	~~ee~~
Full name(s)	John Egan
Position (e.g. Secretary, Chair, etc)	Chair of Trustees
Date	Date 11th October 2024

First Tarporley Scout Group (Charity no. 520259) Receipts and payments account Year end date For the year from 0110412023 To 3110312024 Receipts and payments 2023124 Unrestricted funds 2022123 Unrestricted funds Recei Donations le acies and similar income Membershi subscri lions Donations Le acies Gift Aid Other similar income Note 1 Note 2 715 Sub total Grants Maintenance Other rants rant 450 Sub total ross Fundraisin Plant sale Fireworks Other fundraisin events Note 3 Note4 18.040 9.758 activities Sub total 20247 12.042 Scout hut income Hire of buildin Hire of e ment Useofe ment- Ex lorers Other Scout hut income 789 1.580 967 150 Sub total Investment income Bank interest Buildin Socie interest The Scout Association Short Temi Inveslment Servi Other investment income Note 5 192 224 Other Unifom and bad Sund income es 99 47 Total Gmss Income 45m2 36.621 Asset and investmgnt sales, etc. 500 27 Total receipts 46,192 36,648 LTT00002 (July 20211 1 of4

First Tarporley Scout Group (Charity no. 520259) Receipts and payments account Year end date For the year from 0110412023 To 3110312024 Receipts and payments 2023124 Unrestricted funds 2022123 Unrestricted funds Pa ments Charitable Pa ments Membershi Subscri lions aid on Youth ro ramme and activities Adult su ort and Irainin Rent Water and Sewera Electricil and Gas Inlernel Insuran Re airs and Renewals Materials and e ment Printin and holo¢o in Contribution to cam costs Unifoms AGM and trustee ex nses Cleanin and ardenin Minibus costs Vehicle costs Website cost Expenditure by packs Nab"onaVCoun IArealDi Note 7 Note 8 276 382 1,619 411 558 1,358 28 2.630 690 50 309 797 926 333 769 2.076 Note 9 excludin minibus costs Note10 4,138 19P81 Sub total Fundraisin Plant sale Fireworks Detail 3 Other fundraisin ex nses Note 3 Note4 1.553 5,241 1,641 4,251 costs Sub total 5.892 Other ex Sund ex enses Charitsble donations enses Note11 Note12 87 150 237 851 Sub total 851 Total Gross Expenditure Asset and investment purchases. etc. Note 13 1,040 376 Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end 14140 LTT00002 (July 20211 2of4

First Tarporley Scout Group (Charity no. 520259) Receipts and payments account Year end date For the year from 0110412023 To 3110312024 Statement of assets and liabilities at the end of the year 3110312024 Unrestricted funds 3110312023 Unrestricted funds Cash funds Bank current account Bank de osil account Buildin societ account Subs account The Scout Association Short Terni Investment Servi CashlFloals 5,897 1,090 Note 6 Total cash funds (agree baltrnes wih receipts and payments accoJttl 89reement error ok Other moneta Tax claim Debts due from the Coun Insurance claim assets IArealDistricVGrou Sub total Investment assets Investment ro Quoted investments Other investments - detail Sub total assets for Chari detsil Non moneta Bad e stock Sho stock Other stock Land and buildin Motor vehicles Scoulin Other 's own use 350,865 350,865 5,600 ment, furniture etc Sub total 395.586 Liabilities Accounts not et aid enses incurred bul not invoiced Subscri tions not et aid Loan detail Other liabilities Sub total Total net assets 445,697 433,156 The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 25th September 2024 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by nature Print Name John Egan Kate Riley Chair Treasurer LTT00002 (July 20211 3of4

First Tarporley Scout Group (Charity no. 520259) Receipts and payments account Year end date For the year from 0110412023 To 3110312024 Accounting Notes 1. Subs.. Beavers Cubs Scouts - Subs are collected via OSM. Ex lorers - Explorers are part of Chester & Discounts Explorer group bLrt are hosted in Tarporfey as such they contribute to the upkeep of the hul and equipment. Tarporley group assist with the collection of the subs via OSM, as Explorers are a much valued part of our community and contribute to fundraising the group cover the cost of OSM. 2. The following donations were reIVed.. £110 donation from Tarpodey Rotary for use of the marquee for Tarporley carnival £30 donation from Tarporley Rotary for use of tables in May 2023 £25 donation from Tarporley Rotary for hire of tables in September 2023 £550 donation from Tarporley 41 Club 3. Total income from plant sale £2,307, costs £1,553, profit £754 4. Total income from fireworks night £18,040, costs £5,241, profit £12,799 5. Investment account yielded £192 interest. This is induded in the funds transfer below to avoid double counting. 6. The Investment account was dosed by Scout Associats"on in June 2023 and balance transferred to current account. 7. Capitation is the amount paid to Cheshire Scouts a proporb.on of which is paid to Scouts HQ. capitab.on is paid in arrears, i.e. the payment made in March 2024 covered 2023124 membership. 9. Minibus costs adjusted lo account for tax and Insuran refunds when minibus was sold 10. Funds distributed lo sedions based on the following.. Beavers Cubs Scouts - 113 of subs is passed lo each group to spend on individual activities Ex lorers - 75.kn of subs is passed to the group 11. Sundry expenses included.. plastsc beakers for kitchen. thank you grfl for Jane Read {oulgoing Secrelaryl, thank you gift for Peter Willis Ifor making awards board) 12. The following donations were made.. Poppy appeal £100", Mid Cheshire Mind £50 13. Assets purchased." Wheel clamp", microwave, 3 person tenL 6 gas Stoves LTT00002 (July 20211 4of4

Inde endent Examiner's Re ort to the Trustees of I" Tar orle Scout Grou I report on the accounts of the GfOUP for the year ended 3 Isl March 2024 showin8 monetsry assets of £55,711. Respective responsibilities of trusteel And examiner As the charities trustees you are responsible for the preparation of the aGLX)unts; you consider that the audit requirement of Section 43{2) of the Charities Act 1993 (th¢ Aci) does not apply. It is my responsibility to state. on the basi5 of the procedur&s specified in the General Directions given by the Charity Commissioners under Section 43(7Mb) of the Ac( whether particular matters have Le to my attention. Basis of Eiaminer's report My examination was carried out in accordance with the General Directions given by the Charity Commissioner's. An examination includes a review of the aw)unting records kept by the charity and a omparison of the accounts presented with those r&ords. li also includes consideration of any unusual items of disclosures in the accounts, and seeking explanations from you as Irustees concerning Any such matters. The procedures undertaken do not provide all the evidence that would be rUired in an audiL and ¢onsequently I do not expr&ss an audit opinion on the view given by the arxounts. Independent Examiner'g Statement In connection with my examinalion. no matter has come to my attention.. which gives me reasonable cause to believe that in any maten'al resp*rt the rquirthnents . 10 keep accounting records in accordance with StIOn 41 of the Act and . to prepare accounts which accord with the accounting r&ord5 and to comply with the accounting rquirements of the Act have not been met. or to which. in my opiniorn attention should be drawn tn order to enable a pro understanding of the arxounts to be reach, Name Qualification Address Date