## **Trustees’ Annual Report for the period** **From 1 April 2023 to 31 March 2024** **Charity name: 1[st] Tarporley Scout Group** **Charity registration number: 520259** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Scouting in the UK is organised through
The Scout Association.
**The Purpose of Scouting**
The Scout Association has a clear purpose:
‘Scouting exists to actively engage and
support young people in their personal
development, empowering them to make a
positive contribution to society.’
The Scout Association’s method of meeting
the purpose of Scouting is through a
balanced programme.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity**- We act with integrity; we are
honest, trustworthy and loyal.
**Respect**- We have self-respect and
respect for others.
**Care**- We support others and take care of
the world in which we live.
**Belief**- We explore our faiths, beliefs and
attitudes.
**Co-operation**- We make a positive
difference; we co-operate with others and
make friends
1stTarporley Scout Group is an
autonomous organisation holding its
property and equipment and admitting
young people to membership of 1st
Tarporley Scout Group subject to the policy
and rules of The Scout Association.
The aim of 1stTarporley Scout Group is to
providing Scouting to boys and girls aged 4
to 14 years in the proximity of Tarporley.
1stTarporley Scout Group also actively
supports Maverick Explorers in providing| |||Scouting to their young members aged 14
to 18 years.| |---|---|---| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Scouting takes place when young people,
in partnership with adults, work together
based on the values of Scouting and:
• enjoy what they are doing and have fun
• take part in activities indoors and
outdoors
• learn by doing
• share in spiritual reflection
• take responsibility and make choices
• undertake new and challenging activities
• make and live by their Promise| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have considered the
guidance in the Charities SORP (FRS 102,
2nd Edition, October 2019), and the Public
Benefit Requirements (PB1, September
2013). Public benefit entity is defined in
FRS 102 as: ‘an entity whose primary
objective is to provide goods or services for
the general public, community or social
benefit and where any equity is provided
with a view to supporting the entity’s
primary objectives rather than with a view
to providing a financial return to equity
providers, shareholders or members’.
The Group meets the Charity
Commission's public benefit criteria under
both the advancement of education and the
advancement of citizenship or community
development headings.
The aim and activities of 1stTarporley
Scout Group are for public benefit. There
are currently approximately 130 young
people benefitting from the activities of 1st
Tarporley Scout Group on a regular basis.
As well as benefitting members of the scout
group directly, the group also benefits the
wider community by activities such as
volunteering for local food bank, litter
picking and organising community events
such as fireworks night.| 2 ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|N/A| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|The Group Trustees Board is a team of
volunteers who work together, as charity
Trustees, to make sure the Scout Group is
run safely and legally. At the heart of their
role is a focus on strategy, performance
and assurance.
Effective Trustee support helps other
volunteers run the Scout programme that
gives young people skills for life.
Members of the Group Trustees Board
must act collectively as charity trustees of
their charity, and in the best interests of the
charity’s members.
In addition to the Trustees, all activity of 1st
Tarporley Scout Group is delivered through
volunteers including the Group Scout
Leader, Section Leaders, Assistant Section
Leaders, Section Assistants, and Group
Advisors.| |Other||| 3 ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The broad range of Scouting activities
undertaken for the benefit of the young
people are reported to the Group Scout
Council at the Annual General Meeting by
the Group Scout Leader and Section
Leaders. The sections all meet weekly
during school term times, and additionally
undertake some weekend and holiday time
activities such as camps, parades and
inter-group competitions.
The Trustees do not want subs to be a
barrier to any Beaver, Cub, Scout, or
Explorer being a member, and Subs are
waived (confidentially) in such cases.
A full report of the achievements over the
year is available in the minutes of the AGM.| **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising Para 1.41 activities against objectives set Investment performance Para 1.41 against objectives Other 4 ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity was in a strong financial
position at the end of the financial year,
with monetary assets of £55,711, an
increase of £18,140 over the year.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The current account is used for normal
running expenses and typical holds
£10,000 - £15,000.
A minimum of £20,000 is normally held in
an Investment account to cover emergency
expenses, e.g. minibus, new roof, heating
system. (Note that the investment account
was closed in June 2023 and the funds
were held in the current account at year
end.)| |Amount of reserves held|Para 1.22|Monetary assets as of 31/3/2024:
Current account £49,814
Investment account – nil (account closed)
Subs account £5,897
Total monetary assets £55,711| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The principal sources of funding over the
year have been:
•
Subscriptions (“subs”) paid termly
by Beavers, Cubs, Scouts and
Explorers
•
Sale of bedding plants
•
Bonfire and fireworks night| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|To preserve and maintain the financial
stability of the Group for the benefit of
current and future membership and the
wider local community.| 5 |||The Group has a low appetite for financial
risk and loss in capital through exposure to
high risk investments or financial products.
**Emergency fund**
The Group will keep £20,000 (circa 12
months’ operating expenses) in a high-yield
savings account for immediate access and
capital preservation. This figure will be
reviewed and adjusted accordingly on an
annual basis on the production of each
year’s accounts.
**Investment account**
Any funds available for longer term
investment can be investment in low or
low/medium risk savings accounts. These
accounts may be fixed term or notice
accounts to achieve a greater return / rate
of interest. First preference is that these
accounts are with UK retail banks and any
deposits are covered under the FSCS
scheme
The ultimate aim is that any capital
expenditure can be funded from the
investment account to preserve the
emergency fund| |---|---|---| |A description of the principal
risks facing the charity|Para 1.46|The primary long term risk for any group
which is reliant on volunteers for delivery of
its activities, is a shortage of volunteers in
leadership and delivery positions. 1st
Tarporley Scout Group continues to work to
develop its existing volunteers with training,
and to seek to recruit new volunteers.| |Other||| 6 ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document|Para 1.25|**Constitution**
A new Constitution following the Scouts
Association guidance was adopted at the
AGM in September 2023.| |How is the charity
constituted?|Para 1.25|Unincorporated association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The new constitution sets out the election
process| **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures Para 1.51 adopted for the induction and training of trustees The charity’s organisational Para 1.51 structure and any wider network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|1stTarporley Scout Group| |---|---| |Other name the charity uses|-| |Registered charity number|520259| |Charity’s principal address|c/o Kate Riley
The Cottage
High Street
Clotton
CW6 0EG| 7 ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---|---| ||Nick Oates|Group Lead
Volunteer||Group Scout
Council| ||John Egan|Chair||Group Scout
Council| ||Kate Riley|Treasurer||Group Scout
Council| ||Lynda Briody|Secretary||Group Scout
Council| ||Kevin Strek|Communications||Group Scout
Council| ||Penny Watson|Deputy Group
Lead Volunteer||Group Scout
Council| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **– Corporate trustees names of the director at the date the report was approved** **Director name N/A** ## **Name of trustees holding title to property belonging to the charity** |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| |||| |||| |||| 8 ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional) Names and addresses of advisers (Optional information)** **Type of Name Address adviser N/A** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** 9 ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** |**Signature(s)**|**Signature(s)**
~~ee~~|~~ee~~| |---|---|---| |**Full name(s)**|John Egan|| |**Position (e.g. Secretary,**
**Chair, etc)**|Chair of Trustees|| |**Date**|**Date**
11th October 2024|| 10 First Tarporley Scout Group (Charity no. 520259) Receipts and payments account Year end date For the year from 0110412023 To 3110312024 Receipts and payments 2023124 Unrestricted funds 2022123 Unrestricted funds Recei Donations le acies and similar income Membershi subscri lions Donations Le acies Gift Aid Other similar income Note 1 Note 2 715 Sub total Grants Maintenance Other rants rant 450 Sub total ross Fundraisin Plant sale Fireworks Other fundraisin events Note 3 Note4 18.040 9.758 activities Sub total 20247 12.042 Scout hut income Hire of buildin Hire of e ment Useofe ment- Ex lorers Other Scout hut income 789 1.580 967 150 Sub total Investment income Bank interest Buildin Socie interest The Scout Association Short Temi Inveslment Servi Other investment income Note 5 192 224 Other Unifom and bad Sund income es 99 47 Total Gmss Income 45m2 36.621 Asset and investmgnt sales, etc. 500 27 Total receipts 46,192 36,648 LTT00002 (July 20211 1 of4 First Tarporley Scout Group (Charity no. 520259) Receipts and payments account Year end date For the year from 0110412023 To 3110312024 Receipts and payments 2023124 Unrestricted funds 2022123 Unrestricted funds Pa ments Charitable Pa ments Membershi Subscri lions aid on Youth ro ramme and activities Adult su ort and Irainin Rent Water and Sewera Electricil and Gas Inlernel Insuran Re airs and Renewals Materials and e ment Printin and holo¢o in Contribution to cam costs Unifoms AGM and trustee ex nses Cleanin and ardenin Minibus costs Vehicle costs Website cost Expenditure by packs Nab"onaVCoun IArealDi Note 7 Note 8 276 382 1,619 411 558 1,358 28 2.630 690 50 309 797 926 333 769 2.076 Note 9 excludin minibus costs Note10 4,138 19P81 Sub total Fundraisin Plant sale Fireworks Detail 3 Other fundraisin ex nses Note 3 Note4 1.553 5,241 1,641 4,251 costs Sub total 5.892 Other ex Sund ex enses Charitsble donations enses Note11 Note12 87 150 237 851 Sub total 851 Total Gross Expenditure Asset and investment purchases. etc. Note 13 1,040 376 Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end 14140 LTT00002 (July 20211 2of4 First Tarporley Scout Group (Charity no. 520259) Receipts and payments account Year end date For the year from 0110412023 To 3110312024 Statement of assets and liabilities at the end of the year 3110312024 Unrestricted funds 3110312023 Unrestricted funds Cash funds Bank current account Bank de osil account Buildin societ account Subs account The Scout Association Short Terni Investment Servi CashlFloals 5,897 1,090 Note 6 Total cash funds (agree baltrnes wih receipts and payments accoJttl 89reement error ok Other moneta Tax claim Debts due from the Coun Insurance claim assets IArealDistricVGrou Sub total Investment assets Investment ro Quoted investments Other investments - detail Sub total assets for Chari detsil Non moneta Bad e stock Sho stock Other stock Land and buildin Motor vehicles Scoulin Other 's own use 350,865 350,865 5,600 ment, furniture etc Sub total 395.586 Liabilities Accounts not et aid enses incurred bul not invoiced Subscri tions not et aid Loan detail Other liabilities Sub total Total net assets 445,697 433,156 The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 25th September 2024 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by nature Print Name John Egan Kate Riley Chair Treasurer LTT00002 (July 20211 3of4 First Tarporley Scout Group (Charity no. 520259) Receipts and payments account Year end date For the year from 0110412023 To 3110312024 Accounting Notes 1. Subs.. Beavers Cubs Scouts - Subs are collected via OSM. Ex lorers - Explorers are part of Chester & Discounts Explorer group bLrt are hosted in Tarporfey as such they contribute to the upkeep of the hul and equipment. Tarporley group assist with the collection of the subs via OSM, as Explorers are a much valued part of our community and contribute to fundraising the group cover the cost of OSM. 2. The following donations were re￿IVed.. £110 donation from Tarpodey Rotary for use of the marquee for Tarporley carnival £30 donation from Tarporley Rotary for use of tables in May 2023 £25 donation from Tarporley Rotary for hire of tables in September 2023 £550 donation from Tarporley 41 Club 3. Total income from plant sale £2,307, costs £1,553, profit £754 4. Total income from fireworks night £18,040, costs £5,241, profit £12,799 5. Investment account yielded £192 interest. This is induded in the funds transfer below to avoid double counting. 6. The Investment account was dosed by Scout Associats"on in June 2023 and balance transferred to current account. 7. Capitation is the amount paid to Cheshire Scouts a proporb.on of which is paid to Scouts HQ. capitab.on is paid in arrears, i.e. the payment made in March 2024 covered 2023124 membership. 9. Minibus costs adjusted lo account for tax and Insuran￿ refunds when minibus was sold 10. Funds distributed lo sedions based on the following.. Beavers Cubs Scouts - 113 of subs is passed lo each group to spend on individual activities Ex lorers - 75.kn of subs is passed to the group 11. Sundry expenses included.. plastsc beakers for kitchen. thank you grfl for Jane Read {oulgoing Secrelaryl, thank you gift for Peter Willis Ifor making awards board) 12. The following donations were made.. Poppy appeal £100", Mid Cheshire Mind £50 13. Assets purchased." Wheel clamp", microwave, 3 person tenL 6 gas Stoves LTT00002 (July 20211 4of4 Inde endent Examiner's Re ort to the Trustees of I" Tar orle Scout Grou I report on the accounts of the GfOUP for the year ended 3 Isl March 2024 showin8 monetsry assets of £55,711. Respective responsibilities of trusteel And examiner As the charities trustees you are responsible for the preparation of the aGLX)unts; you consider that the audit requirement of Section 43{2) of the Charities Act 1993 (th¢ Aci) does not apply. It is my responsibility to state. on the basi5 of the procedur&s specified in the General Directions given by the Charity Commissioners under Section 43(7Mb) of the Ac( whether particular matters have L￿e to my attention. Basis of Eiaminer's report My examination was carried out in accordance with the General Directions given by the Charity Commissioner's. An examination includes a review of the aw)unting records kept by the charity and a omparison of the accounts presented with those r&ords. li also includes consideration of any unusual items of disclosures in the accounts, and seeking explanations from you as Irustees concerning Any such matters. The procedures undertaken do not provide all the evidence that would be r￿Uired in an audiL and ¢onsequently I do not expr&ss an audit opinion on the view given by the arxounts. Independent Examiner'g Statement In connection with my examinalion. no matter has come to my attention.. which gives me reasonable cause to believe that in any maten'al resp*rt the rquirthnents . 10 keep accounting records in accordance with S￿tIOn 41 of the Act and . to prepare accounts which accord with the accounting r&ord5 and to comply with the accounting rquirements of the Act have not been met. or to which. in my opiniorn attention should be drawn tn order to enable a pro￿ understanding of the arxounts to be reach￿, Name Qualification Address Date