Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 4 | 2 | 0 | 0 | 3 | 1 | 0 | 3 | 2 | 1 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration details | ||||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address |
2nd Middlewich BoyScout Group 2nd Middlewich Scout Group 5 2 0 2 3 0 |
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| The Scout Hall | |||||||||||||
| Brooks Lane | |||||||||||||
| Middlewich | |||||||||||||
| Postcode | C | W | 1 | 0 | 0 | J | G |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| IAN HOUGH | LEADER | ||
| PETER HOUGH | ASSISTANT SCOUT LEADER |
||
| SONIA KING | TREASURER | ||
Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
Type of advisor Name Address
Trustees' Annual Report
| Section B | Structure, governance and management |
|---|---|
| Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) Additional governance issues (optional information but encouraged as best practice) Policies and procedures adopted for: The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. You may choose to include additional information, where relevant, about: The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 3 Trustees and meets every12 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life. a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them |
|
| The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
|
| The Group is a trust established under its rules which are common to all Scouts. |
|
| The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
|
| The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 3 Trustees and meets every12 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life. |
Trustees' Annual Report
| Section B Structure, governance and management (continued) |
Section B Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to |
Trustees' Annual Report
g p an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Risk and Internal Control
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
Trustees' Annual Report
Summary of the main activities in relation to these objects
Indoor and Outdoor activities inculding camping, outdoor cooking, walking, map reading, craft skills, problem solving, teamwork and games.
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments.
| Public benefit statement | The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
|---|---|
| Section D | Achievements and performance |
|---|---|
| Summary of the main achievements of the charity during the year |
|
The group continued to functioin during COVID using online section meetings. Fund raising was stopped but the Group were able to take advantage of local Council grants to help with a reduction in income due to lower group numbers. |
| Section E Financial Review |
Section E Financial Review |
|---|---|
| Brief statement of the charity’s policy on reserves |
Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to X months running costs, circa £X. |
Trustees' Annual Report
The Group held reserves of approximately £X against this at year end. This is above the level/below required for operating expenses. However this can be explained by ..........
Quantify and explain any designations
Details of any funds materially in deficit (circumstances plus steps to eliminate)
None
Further financial review details (optional information)
You may choose to include additional information, where relevant, about: Investment Policy
• the charity’s principal sources of funds The Group does not have sufficient funds to invest in longer (including any fundraising); term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
- investment policy and objectives;
Section F Other Optional Information Plans for future periods (details of any This was a difficult year due to COVID but we retained significant activities planned to achieve many of our members via online meetings. When back to them) face to face meetings the group started to return to normal activities and membership levels Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair) Date |
|||||||
|---|---|---|---|---|---|---|---|
| Ian Hough | Deborah Rose | ||||||
| GroupScout Leader | Beaver Scout Leader | ||||||
| 1 9 0 8 2 1 |
|||||||
| 1 | 9 | 0 | 8 | 2 | 1 |
Trustees' Annual Report
Income
Expenditure
| Current Account | £8,756.1 | Capitation | £1,419.0 |
|---|---|---|---|
| 7 | 0 | ||
| Business | £9.33 | Utilities | £1,506.0 |
| Reserve | 8 | ||
| Floats | £0.00 | ||
| Subs | £4,428.7 | Buildings and contents | £705.93 |
| 2 | Insurance/Helper Insurance | ||
| Camps/trips | £0.00 | Admin/Stationary | £188.10 |
| Donations | £21,075. | Badges/Uniform | £314.53 |
| 21 | |||
| Fund Raising | £0.00 | Minibus | £611.78 |
| Gift Aid | £1,058.5 | Maintenance | £82.44 |
| 7 | |||
| Floats | £0.00 | Cubs (Overpaid subs) | |
| returned | |||
| Badges/ | £30.00 | Group Equipment | |
| Uniform | |||
| Minibus | £0.00 | Camps and Outings | £75.00 |
| Beavers | £0.00 | Donations | £25.00 |
| Cubs | £0.00 | ||
| Scouts/ | £0.00 | ||
| Explorers | |||
| Grants | £0.00 | ||
| Closing balance | |||
| Current Account | £30,420. | ||
| 81 | |||
| Business Reserve | £9.33 | ||
| Total | £35,358. | £35,358. | |
| 00 | 00 | ||
| 2020-21 |
Income
Expenditure
| Current Account | £8,756.1 | Capitation | £1,419.0 |
|---|---|---|---|
| 7 | 0 | ||
| Business | £9.33 | Utilities | £1,506.0 |
| Reserve | 8 | ||
| Floats | £0.00 | ||
| Subs | £4,428.7 | Buildings and contents | £705.93 |
| 2 | Insurance/Helper Insurance | ||
| Camps/trips | £0.00 | Admin/Stationary | £188.10 |
| Donations | £21,075. | Badges/Uniform | £314.53 |
| 21 | |||
| Fund Raising | £0.00 | Minibus | £611.78 |
| Gift Aid | £1,058.5 | Maintenance | £82.44 |
| 7 | |||
| Floats | £0.00 | Cubs (Overpaid subs) | |
| returned | |||
| Badges/ | £30.00 | Group Equipment | |
| Uniform | |||
| Minibus | £0.00 | Camps and Outings | £75.00 |
| Beavers | £0.00 | Donations | £25.00 |
| Cubs | £0.00 | ||
| Scouts/ | £0.00 | ||
| Explorers | |||
| Grants | £0.00 | ||
| Closing balance | |||
| Current Account | £30,420. | ||
| 81 | |||
| Business Reserve | £9.33 | ||
| Total | £35,358. | £35,358. | |
| 00 | 00 | ||
| 2020-21 |