## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**0**|**0**|**3**|**1**|**0**|**3**|**2**|**1**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||2nd Middlewich BoyScout Group
2nd Middlewich Scout Group
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15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||IAN HOUGH|LEADER|| ||PETER HOUGH|ASSISTANT SCOUT
LEADER|| ||SONIA KING|TREASURER|| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ Type of advisor Name Address Trustees' Annual Report |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Type of governing document
(e.g. trust deed, constitution)
How the charity is constituted
(e.g. trust, association, company)
Trustee selection methods
(e.g. appointed by, elected by)
Additional governance issues (optional information but encouraged as best practice)
Policies and procedures adopted for:
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.
The Group is a trust established under its rules which are
common to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
You may choose to include additional
information, where relevant, about:
The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and 3
Trustees and meets every12 months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the
Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them|| ||The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.| ||| ||The Group is a trust established under its rules which are
common to all Scouts.| ||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| ||The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and 3
Trustees and meets every12 months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the
Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.| Trustees' Annual Report |**Section B**
**Structure, governance and management (continued)**|**Section B**
**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as other
Scout Groups. Similar reciprocal arrangements exist with
these organisations. The Group has sufficient buildings and
contents insurance in place to mitigate against permanent
loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to| Trustees' Annual Report g p an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. ## **Risk and Internal Control** The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
| Trustees' Annual Report Summary of the main activities in relation to these objects Indoor and Outdoor activities inculding camping, outdoor cooking, walking, map reading, craft skills, problem solving, teamwork and games. Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. |Public benefit statement|The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| |---|---| |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||

The group continued to functioin during COVID using online
section meetings. Fund raising was stopped but the Group
were able to take advantage of local Council grants to help
with a reduction in income due to lower group numbers.| |**Section E**
**Financial Review**|**Section E**
**Financial Review**| |---|---| |Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold a
sum equivalent to X months running costs, circa £X.| Trustees' Annual Report The Group held reserves of approximately £X against this at year end. This is above the level/below required for operating expenses. However this can be explained by .......... Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) None Further financial review details (optional information) You **may choose** to include additional information, where relevant, about: **Investment Policy** • the charity’s principal sources of funds The Group does not have sufficient funds to invest in longer (including any fundraising); term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. - investment policy and objectives; **Section F Other Optional Information** Plans for future periods (details of any This was a difficult year due to COVID but we retained significant activities planned to achieve many of our members via online meetings. When back to them) face to face meetings the group started to return to normal activities and membership levels **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Position (eg Secretary, Chair)
Date|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||Ian Hough||||||Deborah Rose| ||||||||| ||GroupScout Leader||||||Beaver Scout Leader| ||1
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1||||||| ||1|9|0|8|2|1|| Trustees' Annual Report ## **Income** ## **Expenditure** |Current Account|£8,756.1|Capitation|£1,419.0| |---|---|---|---| ||7||0| |Business|£9.33|Utilities|£1,506.0| |Reserve|||8| |||Floats|£0.00| |Subs|£4,428.7|Buildings and contents|£705.93| ||2|Insurance/Helper Insurance|| |Camps/trips|£0.00|Admin/Stationary|£188.10| |Donations|£21,075.|Badges/Uniform|£314.53| ||21||| |Fund Raising|£0.00|Minibus|£611.78| |Gift Aid|£1,058.5|Maintenance|£82.44| ||7||| |Floats|£0.00|Cubs (Overpaid subs)|| |returned|||| |Badges/|£30.00|Group Equipment|| |Uniform|||| |Minibus|£0.00|Camps and Outings|£75.00| |Beavers|£0.00|Donations|£25.00| |Cubs|£0.00||| |Scouts/|£0.00||| |Explorers|||| |Grants|£0.00||| |||**Closing balance**|| |||Current Account|£30,420.| ||||81| |||Business Reserve|£9.33| |Total|£35,358.||£35,358.| ||00||00| |||**2020-21**|| ## **Income** ## **Expenditure** |Current Account|£8,756.1|Capitation|£1,419.0| |---|---|---|---| ||7||0| |Business|£9.33|Utilities|£1,506.0| |Reserve|||8| |||Floats|£0.00| |Subs|£4,428.7|Buildings and contents|£705.93| ||2|Insurance/Helper Insurance|| |Camps/trips|£0.00|Admin/Stationary|£188.10| |Donations|£21,075.|Badges/Uniform|£314.53| ||21||| |Fund Raising|£0.00|Minibus|£611.78| |Gift Aid|£1,058.5|Maintenance|£82.44| ||7||| |Floats|£0.00|Cubs (Overpaid subs)|| |returned|||| |Badges/|£30.00|Group Equipment|| |Uniform|||| |Minibus|£0.00|Camps and Outings|£75.00| |Beavers|£0.00|Donations|£25.00| |Cubs|£0.00||| |Scouts/|£0.00||| |Explorers|||| |Grants|£0.00||| |||**Closing balance**|| |||Current Account|£30,420.| ||||81| |||Business Reserve|£9.33| |Total|£35,358.||£35,358.| ||00||00| |||**2020-21**||