UPI'ON-BY-CHESTER VILLAGE HALL 28 HÉ'ath RoJd, Upton. Lliester, CF12 11-IX wwiv.u tonb chest h oi. Reg. Chdrity No. 5201211 ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 30TH APRIL 2024 28
UPTON-BY-CHESTER VILLAGE HALL Annual Report for the Year to 30th April 2024 The Upton Village Hall charity has a correspondence address at 31 Chlwch Lane, Upton, Chester, CH2 IDJ. The charity is registered with the Charity Cornmissioners (number 520128) and constituted by Deed of Trust dated 1929 and amended 1953. For the year ended 30th April 2024, the Board of Management comprised the following.. Chairnian Mr. I. Hughes Hon. Secretary & Treasurer Mr. P. O'Neill Booking Secretary Mr. P. Pearn Maintenance Manager Mr. S. Turner Caretaker Mrs. J. .lones Health & Safety Officer Mrs. S. Clarke Non executive Trustees Mrs. J. Smith Mrs. S. Fearnall Mrs. E. Casc (resigned 21.2.24) Mr. K. Calvert (resigned 10.2.24) Upton-by-chester Village Hall is situated on Heath Road, Upton-by-chester, and the object of the charity is to operate and maintain the Village Hall for the communal benefit of the inhabitants of Upton-by-chester and thc surrounding areas of Bache, Caughall Moston, Wervin and Newton. The charity enjoys the continuing help of local volunteers and ernploys a part time caTCtaker who is also a trustce. For the methods, policies and procedures for the recrnitment, appointment, induction and training of new Trustees we clo>iely follow the gLLidance otTered in thc Charity Coinmission booklet CC3, "The Essential Trustee: what you need to know", May 2018. New appointees are chosen for the particular skills, expericnce and tirne conunitment that we need and that they have to offer. They are given a copy of the above booklet so that they can understand their responsibilities and possible liabilities before accepting. Our induction pack includes our Deed of Trust. past Lninutes of board meetings and mana8ement accounts. Training is through discussions with other members of th¢ Board of Management. All this is set out in a policy document available on our website. It is the airn of the Board of Managernent to provide fst class hall facilities at an affordable cost to the community. Usage of the Village Hall continues to be buoyant. Hirers partiCApat¢ in a wide variety of activities, including dance, drama, music, keep fit, Yog parent & baby classes, prcsenlations, indi)or bowls, badminton, children's dance and spor( art and computing classes. We are justly proud of the extent and diversity of these activities, which are g¢nuinely providing something for evcryonc in the community, of all ages from pre-school to pensioners. The Trustees have at all times complied with their duty to have due regard to the commission's public benefit guidance when exercising any powcrs or duties to which the guidance is relevant. Two of our Trustees rcsigned in February of this year. We were particularly sorry to say goodbye to Mrs. Liz Case who had served on the board for many years and had been an invaluablc mcmbcr of our team, helping and participating in many villagc halj activities. We wish Liz a very well4leserved retirement. At the time of writing this report we have identified a new Trustee who will be joining th¢ board, bringing our complement back up to nine mctTLb¢r5. The fmancial statements have been prepared in accordance with the accounting polici¢s set out in the notes to the accounts and comply with the ¢harity'S governing document, the Charities Act 201 l and Accounting and Reportins by Charities: Ststement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Stsndard applicable in the UK and Republic of Ireland published on 16 July 2014. Page l of5 Annual Report for Year 2023-24, 16J05124
During the year, Total Incomlng Resources were £34.672. Within this. thc Main Hall hiring income was £28,529, £4,542 up on the previous year. Meeting Room bookings brought in £3,457, up £779. These increases were partly due to enforced increases in hourly hire charges in respons¢ to thc unpr¢ccd¢nted ri5¢ in ¢n¢rgy costs. It was the first time we have had to raise the charges for our r¢gular users since Mawh 2009. Direct Charitable Expenditure was £24,957, £2.149 up on the previous year. Utilities Costs of £6.735 were £1,876 higher than the previous year. Our long-terni contracts for the supply of electricity and gas, which had insulated us from the very high prices over the past year. tenninated at the end of September 2023. Repairs & Maintenance at £5,779 were up £1,226 on the prevlous year. Caretaking, Cleaning & Gardening costs at £9,727 were £464 up on the previous y¢ar. Totsl Purchases were £403 compared with £231 the previous year. Total project expenditure was £1 ,309, down from £3,172 the previous year. Other Expenditure at £1,31 O was £2,210 down on th¢ previous year. This was entirely the result of the trIfer of £2,230 to a new stand-alone account for our Friday Luncheon Club in the previous financial year. As a result, Net Incoming Resources w¢r¢ £8.405 compared with £2,396 last year. Our reserves policy, updated in December 2016, state5 that the current minimum level of reserves that we wish to maintain is £25,000 which is required for the following: l. Unexpecied major repairs to the building not included in our maintenance plans, the principal areas of risk being the roof. the Sp8 floor and drains. 2. The unexpected Ioss in th¢ short to medium tenn of our 4 highest income generAn8 user groups, which would amount to abuul £1 0,000 per year, Our reserves at the end of the year stood at £62,749 as we continue to build up funds for major project expendityre covering a new roof, and further down the line a new hall floor and heating system. The Upton Village Hall charity is a mernber of Cheshire Community Action and nefItS from their advAce on best practices and current legislation. Signed: I.A. Hugh¢s, Chainnan Date: For and on behalf of the Board of Management Page2of 5 Annual Report for Year 2023-24. 16105r24
UPTON-BY£HESTER VILLAGE HALL Accounts for the year ended 30th April 2024 Incom• & ExndItr0 Account 2024 Totals'24 2023 Totals .23 Incoming R•sourc Trading Actlvltles Main Hall Bookings Meeting Room B¢okJ'ng8 UVH Evènts 28.529 3.457 1.fOO 23.987 2,678 1,797 33,086 28.462 Olhor lThcorn• Ex Bank Paym&nls 150 130 Invmtmtnt Incom¢ Bank Int8r6$1 1,588 112 112 TOTAL INCOMING RESOURCES 34,872 28,724 R•8ourc08 Expondod Dlr•¢t Charftsbl• Expandllur• Insurance Lightlng & H6ating Watqr Charg?5 R•palr6 & M8lnlenanc4 - EloclrK91 Boiler. Centr81 H•ating & Plumbinll Chair Cleanlng - Buildifig Woths . Fire & Security . Equipm•ni Mw'nt•nAnc• Geneml . Car8takw W•g•i . Cleaning Materfals & Equipmonl Floor Poli8hing Materials . Paper Tow818 & Tle1 RollB - Wlndow Cl•anlng Gardening - Equipment - Fixtur88 & Fittings - Misc•llane•JUS - N8w 3 Phase Socknl . InspectlonB & Surv•ys 1,004 8,099 4,291 2,274 335 200 1.240 324 843 $63 8,520 105 52 532 1B5 333 297 35 71 1,076 830 756 885 Caratsk•r, Cl•aning & Gardening 120 Pur¢hAwi 231 Proj8cts 1,309 24,957 22,806 Oth•r Exp9ndlr TTrnsfer of FLC Funds to ¢)m Ac£ounl Lic8nce6 & F88S 2,230 Slauonery & Po8lagg Accounlt'n9 System Seryice Pl•n Websrfe Charge$ Profe88ional Fee8 UVH Hospitalty Othgr Sundry Exponses 97 202 178 239 207 15 124 1,310 161 3,520 TOTAL RESOURCES USED 21.2ffr 2S,320 NET INCOMING RESOURCES FOR THE YEAR 8.405 2,396 8•l•nc•8 brouglrtforw•rd at 1st May 2022 51,948 Balancgw caTried lon1 at 31Jth Aprtl 2023 62.749 54.344 Pagc.l of 5 hncounts for Y&ar2WI2-24, 1410V24
UPTON-BY-CHESTER VILLAGE HALL staternent of Assets & Llabilities as at 30th Aprll 2024 2024 2023 Monetary AM•ts Curr•nt Ass•ts Accrued Inme Other Debtorg a¥h at Bonk and in Hand StrKk 3.983 1.220 60,109 759 e,071 2,151 53.817 379 56,347 Curr•nl Upblllll88 Accrued Exp8nso8 Receipts in Advunce 1.759 1,261 742 2,003 3,322 Not mOtary A••ots 62.749 54.344 UnfaStrtct•a Furrfl 62,749 54,344 Non. Mon•ttyry A•¥•ts mi*n•nt eThdowm•nt: Buildings & land UB•d by th• Upkn Villig• Hill (Freeholtj tille veBled Ihe Officlal Cusl¢dlan for Charilio81 Hold for functional LW8 ty th& Upton Vlllaoo He]1 arKI expensed at ttffle af purtha8•: Fumiiure and equipmenl in the hall and meeling room6 Équipmant for badminton and table tenniB Pian¢, ¢halr8, table6, kitchen and cleij equipm1 All In good condilion Signed- l. A. Hughos. chaian For and on b8haif of the Board of Mgnagem•nt Pa8E 4 ot'5 Accnts foryear 202>24. 14105rL4
UPTON-BY4HESTER VILLAGE HALL Notes to the Accounts for tho year to 30th April 2024 Th8 XCDunt5 lffinonci£l stat8m8nt51 ha¥8 baen prepamd in ac£ordanc with the Statèm8nt of Rmmér practi.. Ac£unting and R8POrting by Charilies pr8paring th6ir accounts in aCt0rdan wlh the Financ4al Reporting Standard applic4ble in fhe UK and RePu1C ol Ir8land (FRS 102) iisu8d on 16 July 2014 and th8 Charities Act 2011 and UK Generally Aepted Pradice as il applies from 1 JUary 2015. 1. Cash at Bank and In Hand 2024 2023 Savingg Acmunts Ooprt Currènt Cash irn Hand Bar FloHt Event8 AGrount Total 45,377.50 11,641.88 2.172.60 20.18 255.lJ) 842.ljo 00,109.08 40,IXQ.00 11,480.57 2.269.47 67.14 53,817.18 Currnnt A¢¢ount Rn¢1110rt 2024 2023 Currenl Acuunl Cto3ing Balance Undéarèd O•postt8 & Oth•rCr&JhJ Unprv5¢nl?d Chaquo8 8onk Account Closing Balane 2,172.50 2,289.47 2,172.$0 1,904.97 2. Stock Slf ¢Cn$i$l$ Éol•ly of b&r stoc*s 3. Reconclllallon ol Movgm•nt In FundB Balanc• it N•t Ingome 01.05.23 f¢r the Y••1 8414ft At 90.04.24 UnroslriGtgd Fund 54.344 8.405 62.749 Pa8e 5 of 5 AGcrfJunts frK Year 202>24, 14nV24
Independent Examiners Report to the Trustees of the Upton-by-chester Village Hall Charity I report on the accounts of the Upton Village Hall for the year ended 30th April 2024, whAch are set out Im pages 3 to 5. Respective Responsibilities of Trustees and Examiners A5 the charity's trustees, you are responsible for the preparation of the accounts and you consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 201 l Act) and that an independent examination is needed. It is rny responsibility to: examine the accounts under section 145 of the 201 l Act follow the procedures laid down in the general Directions given by the Charity Commission und¢r section 145(5)(b) of the 201 l Ac¢ and • state whether particular matters have come to my attention. BASIS of independent examiner's report My examination was carried out in accordance with the general Direction8 given by the Charity Commissiun. An exdmination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as tnteeS concerning any such matters. The procedures und¢rtak¢n do not provid¢ all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limiled to those matters set out in the ststement below. Independent examiner's statement In connection with my examination, no matter has come to my attention: (l) which gives me reasonable cause to bel ieve that in any material respect the requirements: to keep accounting rerdS in accordance with section 130 of the 201 l Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met, or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name: Colin Hedley Relevant profe8sioDal qualification or body: Address: 33 Upton Park, upto Chester, CH2 IDF Signature: Date: