UPI'ON-BY-CHESTER VILLAGE HALL
28 HÉ'ath RoJd, Upton. Lliester, CF12 11-IX
wwiv.u
tonb chest h oi.
Reg. Chdrity No. 5201211
ANNUAL REPORT AND ACCOUNTS
FOR THE YEAR ENDED 30TH APRIL 2024
28

UPTON-BY-CHESTER VILLAGE HALL
Annual Report for the Year to 30th April 2024
The Upton Village Hall charity has a correspondence address at 31 Chlwch Lane, Upton, Chester,
CH2 IDJ. The charity is registered with the Charity Cornmissioners (number 520128) and
constituted by Deed of Trust dated 1929 and amended 1953.
For the year ended 30th April 2024, the Board of Management comprised the following..
Chairnian
Mr. I. Hughes
Hon. Secretary & Treasurer
Mr. P. O'Neill
Booking Secretary
Mr. P. Pearn
Maintenance Manager
Mr. S. Turner
Caretaker
Mrs. J. .lones
Health & Safety Officer
Mrs. S. Clarke
Non executive Trustees
Mrs. J. Smith
Mrs. S. Fearnall
Mrs. E. Casc (resigned 21.2.24)
Mr. K. Calvert (resigned 10.2.24)
Upton-by-chester Village Hall is situated on Heath Road, Upton-by-chester, and the object of the
charity is to operate and maintain the Village Hall for the communal benefit of the inhabitants of
Upton-by-chester and thc surrounding areas of Bache, Caughall Moston, Wervin and Newton. The
charity enjoys the continuing help of local volunteers and ernploys a part time caTCtaker who is also a
trustce.
For the methods, policies and procedures for the recrnitment, appointment, induction and training of
new Trustees we clo>iely follow the gLLidance otTered in thc Charity Coinmission booklet CC3, "The
Essential Trustee: what you need to know", May 2018. New appointees are chosen for the particular
skills, expericnce and tirne conunitment that we need and that they have to offer. They are given a
copy of the above booklet so that they can understand their responsibilities and possible liabilities
before accepting. Our induction pack includes our Deed of Trust. past Lninutes of board meetings
and mana8ement accounts. Training is through discussions with other members of th¢ Board of
Management. All this is set out in a policy document available on our website.
It is the airn of the Board of Managernent to provide f￿st class hall facilities at an affordable cost to
the community. Usage of the Village Hall continues to be buoyant. Hirers partiCApat¢ in a wide
variety of activities, including dance, drama, music, keep fit, Yog￿ parent & baby classes,
prcsenlations, indi)or bowls, badminton, children's dance and spor( art and computing classes. We
are justly proud of the extent and diversity of these activities, which are g¢nuinely providing
something for evcryonc in the community, of all ages from pre-school to pensioners. The Trustees
have at all times complied with their duty to have due regard to the commission's public benefit
guidance when exercising any powcrs or duties to which the guidance is relevant.
Two of our Trustees rcsigned in February of this year. We were particularly sorry to say goodbye to
Mrs. Liz Case who had served on the board for many years and had been an invaluablc mcmbcr of
our team, helping and participating in many villagc halj activities. We wish Liz a very well4leserved
retirement. At the time of writing this report we have identified a new Trustee who will be joining
th¢ board, bringing our complement back up to nine mctTLb¢r5.
The fmancial statements have been prepared in accordance with the accounting polici¢s set out in the
notes to the accounts and comply with the ¢harity'S governing document, the Charities Act 201 l and
Accounting and Reportins by Charities: Ststement of Recommended Practice applicable to charities
preparing their accounts in accordance with the Financial Reporting Stsndard applicable in the UK
and Republic of Ireland published on 16 July 2014.
Page l of5
Annual Report for Year 2023-24, 16J05124

During the year, Total Incomlng Resources were £34.672. Within this. thc Main Hall hiring income
was £28,529, £4,542 up on the previous year. Meeting Room bookings brought in £3,457, up £779.
These increases were partly due to enforced increases in hourly hire charges in respons¢ to thc
unpr¢ccd¢nted ri5¢ in ¢n¢rgy costs. It was the first time we have had to raise the charges for our
r¢gular users since Mawh 2009.
Direct Charitable Expenditure was £24,957, £2.149 up on the previous year.
Utilities Costs of £6.735 were £1,876 higher than the previous year. Our long-terni contracts for the
supply of electricity and gas, which had insulated us from the very high prices over the past year.
tenninated at the end of September 2023. Repairs & Maintenance at £5,779 were up £1,226 on the
prevlous year. Caretaking, Cleaning & Gardening costs at £9,727 were £464 up on the previous
y¢ar.
Totsl Purchases were £403 compared with £231 the previous year. Total project expenditure was
£1 ,309, down from £3,172 the previous year.
Other Expenditure at £1,31 O was £2,210 down on th¢ previous year. This was entirely the result of
the trI￿￿fer of £2,230 to a new stand-alone account for our Friday Luncheon Club in the previous
financial year.
As a result, Net Incoming Resources w¢r¢ £8.405 compared with £2,396 last year.
Our reserves policy, updated in December 2016, state5 that the current minimum level of reserves
that we wish to maintain is £25,000 which is required for the following:
l. Unexpecied major repairs to the building not included in our maintenance plans, the principal
areas of risk being the roof. the Sp￿￿8 floor and drains.
2. The unexpected Ioss in th¢ short to medium tenn of our 4 highest income gener￿An8 user
groups, which would amount to abuul £1 0,000 per year,
Our reserves at the end of the year stood at £62,749 as we continue to build up funds for major
project expendityre covering a new roof, and further down the line a new hall floor and heating
system.
The Upton Village Hall charity is a mernber of Cheshire Community Action and ￿nefItS from their
advAce on best practices and current legislation.
Signed:
I.A. Hugh¢s, Chainnan
Date:
For and on behalf of the Board of Management
Page2of 5
Annual Report for Year 2023-24. 16105r24

UPTON-BY£HESTER VILLAGE HALL
Accounts for the year ended 30th April 2024
Incom• & Ex￿ndIt￿r0 Account
2024 Totals'24
2023 Totals .23
Incoming R•sourc
Trading Actlvltles
Main Hall Bookings
Meeting Room B¢okJ'ng8
UVH Evènts
28.529
3.457
1.fOO
23.987
2,678
1,797
33,086
28.462
Olhor lThcorn•
Ex Bank Paym&nls
150
130
Invmtmtnt Incom¢
Bank Int8r6$1
1,588
112
112
TOTAL INCOMING RESOURCES
34,872
28,724
R•8ourc08 Expondod
Dlr•¢t Charftsbl• Expandllur•
Insurance
Lightlng & H6ating
Watqr Charg?5
R•palr6 & M8lnlenanc4 - EloclrK91
Boiler. Centr81 H•ating & Plumbinll
Chair Cleanlng
- Buildifig Woths
. Fire & Security
. Equipm•ni Mw'nt•nAnc•
Geneml
. Car8takw W•g•i
. Cleaning Materfals & Equipmonl
Floor Poli8hing Materials
. Paper Tow818 & T￿le1 RollB
- Wlndow Cl•anlng
Gardening
- Equipment
- Fixtur88 & Fittings
- Misc•llane•JUS
- N8w 3 Phase Socknl
. InspectlonB & Surv•ys
1,004
8,099
4,291
2,274
335
200
1.240
324
843
$63
8,520
105
52
532
1B5
333
297
35
71
1,076
830
756
885
Caratsk•r, Cl•aning &
Gardening
120
Pur¢hAwi
231
Proj8cts
1,309
24,957
22,806
Oth•r Exp9ndl￿r*
TTrnsfer of FLC Funds to ¢)*m Ac£ounl
Lic8nce6 & F88S
2,230
Slauonery & Po8lagg
Accounlt'n9 System Seryice Pl•n
Websrfe Charge$
Profe88ional Fee8
UVH Hospitalty
Othgr Sundry Exponses
97
202
178
239
207
15
124
1,310
161
3,520
TOTAL RESOURCES USED
21.2ffr
2S,320
NET INCOMING RESOURCES FOR THE YEAR
8.405
2,396
8•l•nc•8 brouglrtforw•rd at 1st May 2022
51,948
Balancgw caTried lon￿1￿ at 31Jth Aprtl 2023
62.749
54.344
Pagc.l of 5
hncounts for Y&ar2WI2-24, 1410V24

UPTON-BY-CHESTER VILLAGE HALL
staternent of Assets & Llabilities as at 30th Aprll 2024
2024
2023
Monetary AM•ts
Curr•nt Ass•ts
Accrued In￿me
Other Debtorg
a¥h at Bonk and in Hand
StrKk
3.983
1.220
60,109
759
e￿,071
2,151
53.817
379
56,347
Curr•nl Upblllll88
Accrued Exp8nso8
Receipts in Advunce
1.759
1,261
742
2,003
3,322
Not mO￿tary A••ots
62.749
54.344
UnfaStrtct•a Furrfl
62,749
54,344
Non. Mon•ttyry A•¥•ts
mi*n•nt eThdowm•nt:
Buildings & land UB•d by th• Upkn Villig• Hill
(Freeholtj tille veBled Ihe Officlal Cusl¢dlan for Charilio81
Hold for functional LW8 ty th& Upton Vlllaoo He]1 arKI expensed at ttffle af purtha8•:
Fumiiure and equipmenl in the hall and meeling room6
Équipmant for badminton and table tenniB
Pian¢, ¢halr8, table6, kitchen and cle￿i￿j equipm￿1
All In good condilion
Signed-
l. A. Hughos. chai￿an
For and on b8haif of the Board of Mgnagem•nt
Pa8E 4 ot'5
Acc￿nts foryear 202>24. 14105rL4

UPTON-BY4HESTER VILLAGE HALL
Notes to the Accounts for tho year to 30th April 2024
Th8 XCDunt5 lffinonci£l stat8m8nt51 ha¥8 baen prepamd in ac£ordanc* with the Statèm8nt of R￿mmér￿￿ practi￿.. Ac£*unting
and R8POrting by Charilies pr8paring th6ir accounts in aCt0rdan￿ wlh the Financ4al Reporting Standard applic4ble in fhe UK and
RePu￿1C ol Ir8land (FRS 102) iisu8d on 16 July 2014 and th8 Charities Act 2011 and UK Generally A￿epted Pradice as il
applies from 1 J￿Uary 2015.
1. Cash at Bank and In Hand
2024
2023
Savingg Acmunts
Oop￿rt
Currènt
Cash irn Hand
Bar FloHt
Event8 AGrount
Total
45,377.50
11,641.88
2.172.60
20.18
255.lJ)
842.ljo
00,109.08
40,IXQ.00
11,480.57
2.269.47
67.14
53,817.18
Currnnt A¢¢ount R￿n¢111*￿0rt
2024
2023
Currenl Acuunl Cto3ing Balance
Undéarèd O•postt8 & Oth•rCr&JhJ
Unprv5¢nl?d Chaquo8
8onk Account Closing Balane
2,172.50
2,289.47
2,172.$0
1,904.97
2. Stock
Slf** ¢C*n$i$l$ Éol•ly of b&r stoc*s
3. Reconclllallon ol Movgm•nt In FundB
Balanc• it N•t Ingome
01.05.23 f¢r the Y••1
8414ft￿ At
90.04.24
UnroslriGtgd Fund
54.344
8.405
62.749
Pa8e 5 of 5
AGcrfJunts frK Year 202>24, 14nV24

Independent Examiners Report to the Trustees of the
Upton-by-chester Village Hall Charity
I report on the accounts of the Upton Village Hall for the year ended 30th April 2024, whAch are
set out Im pages 3 to 5.
Respective Responsibilities of Trustees and Examiners
A5 the charity's trustees, you are responsible for the preparation of the accounts and you
consider that an audit is not required for this year under section 144(2) of the Charities Act 2011
(the 201 l Act) and that an independent examination is needed.
It is rny responsibility to:
examine the accounts under section 145 of the 201 l Act
follow the procedures laid down in the general Directions given by the Charity
Commission und¢r section 145(5)(b) of the 201 l Ac¢ and
• state whether particular matters have come to my attention.
BASIS of independent examiner's report
My examination was carried out in accordance with the general Direction8 given by the Charity
Commissiun. An exdmination includes a review of the accounting records kept by the charity
and a comparison of the accounts presented with those records. It also includes consideration of
any unusual items or disclosures in the accounts, and seeking explanations from you as tn￿teeS
concerning any such matters. The procedures und¢rtak¢n do not provid¢ all the evidence that
would be required in an audit and consequently no opinion is given as to whether the accounts
present a 'true and fair view, and the report is limiled to those matters set out in the ststement
below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
(l) which gives me reasonable cause to bel ieve that in any material respect the requirements:
to keep accounting re￿rdS in accordance with section 130 of the 201 l Act; and
to prepare accounts which accord with the accounting records and comply with the
accounting requirements of the 2011 Act
have not been met, or
(2) to which, in my opinion, attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
Name:
Colin Hedley
Relevant profe8sioDal qualification or body:
Address:
33 Upton Park, upto￿ Chester, CH2 IDF
Signature:
Date: