2023-12-31-accounts

Trustees’ Annual Report for the period

From 1/01/2023 To 31/12/2023

Charity name: WILLASTON MEMORIAL HALL

Charity registration number: 520090

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The object of the charity is the provision and maintenance of a village hall for the use of the inhabitants of Willaston without distinction of political, religious or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	1. Letting of the Hall to groups and individuals for the types activities mentioned in the charity’s object. 2. Maintenance and enhancement of the premises.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees confirm that they have complied with the object of the charity under the Trust Deed and their duty under Section 4 of the 2006 Charities Act to give due regard to the guidance on public benefit published by the Charity Commission.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment	Para 1.38
including program related
investment
	Para 1.38
Contribution made by
volunteers

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The trustees have managed the Hall throughout the year, making it available for hire by local groups and individuals. 17 different groups hired the Hall on a regular basis for activities ranging from Brownies to a club for the elderly to health-related activities, such as Pilates. The Hall is used as venue for a pre-school every weekday during term-time and is used most evenings by other groups. The activities undertaken improve the conditions of life of the inhabitants of Willaston village. Twice a week, the Post Office operates from the premises, offering services to the inhabitants of the village which would not otherwise be available. When not in use by local groups (mostly at weekends and during the school holidays) the Hall can be hired out to individuals for events such as parties and weddings. This brings in additional income to support the running and maintenance of the Hall. The trustees organised a Coronation Afternoon Tea and a Soup Lunch during the year which raised funds for the Hall.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	Income for the year was £31,146 comprising £23,101 from regular hires, £5,986 from ‘one-off’ hires, £110 donations, £1136 from fundraising events and £813 interest. Expenditure was £23,291, comprising £6,712 for repairs and maintenance, £7,672 for cleaning, £6,792 for energy, utilities and insurance and £2,115 for sundries. The excess or income over expenditure (£7,855) has been added to reserves.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The charity’s reserves are held to fund future major refurbishment/development of the Hall. The last major refurbishment was carried out in 2017 and was funded from reserves and charitable grants. The trustees expect to expend some significant sums during 2024 and 2025 on enhancing the facilities at the Hall, which is likely to reduce the reserves.
Amount of reserves held	Para 1.22	£53,200
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Trust deed.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable trust/unincorporated association.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	The trust deed provides for the Committee of Management to comprise four elected members and up to nine appointed by local organisations specified in the trust deed. The Committee of Management may also appoint up to three co-opted members. Vacancies for elected members are publicised in the village. The trustees are appointed/elected annually at the AGM. The trustees have also decided to co-opt a small number of volunteers onto the Committee of Management, although these members do not have the responsibilities or voting rights of trustees.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Willaston Memorial Hall
Other name the charity uses
Registered charity number	520090
Charity’s principal address	The Green Willaston Neston CH64 2XR

Names of the charity trustees who manage the charity

1 2 4 5 6 7 9 10 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Catherine Jones	Chair
	Doreen Francey	Secretary
	Lisa Nicholls	Treasurer
	Sheena Chalmers			Willaston Girlguidingunits
	Valerie Fisher			WillastonheyWI
	Brian Greenhalgh		From 19 September 2023	Willaston Residents and Countryside Society
	Christopher Hampshire		From 9 May 2023	Friends of Hadlow Row Station
	Jacqueline Jenkins			Willaston CountryMarket
	Suzanne Mills			Hadlow Green Singers
	ShirleyDuncan	Bookings Secretary	Until 19 September 2023	Co-opted
	Jane Murray	Bookings Secretary	From 14 November 2023	Co-opted
	Councillor Myles Hogg			Co-opted

– Corporate trustees names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity	Name of trustees holding title to property belonging to the charity	Name of trustees holding title to property belonging to the charity
Trustee name	Dates acted if not for whole year
Offical Custodian for Charities

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Catherine Mary Jones ~~ee~~ Position (eg Secretary, Chair Chair, etc) ~~ee~~ Date 12 September 2024 ~~fF~~

I CHARITY COMMISSIONI FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report (kn accounts for the year ended 31112r2023 Charity no (rfany) Set out ¢)n pag•s I report lo the Injstees ￿ my examtnatM)n of the accounts of the above anty Trust-l for year ended 31112r2023 Responsibililie5 and As ts charity trustees of Trusl, yc4J are reSp(￿s1b1e for the Prep￿atiOn basis of report of the acEounts in accordance wrth wuirements of the Charrts Act 2011 ftr Acri. under se('on 145 01 the 2011 A£ arml in carrying out my examinats"on, I have follo￿ed the appl￿ DwectJor6 g￿n by Charty Commission urtrJer section 14S(51{bl of the A( Independent I have e¢ynted my examinatK)n. I confimi that material matters have oxaminerfs statement come to my attenth.on (other than that th"sclosed klow ") in connection vath the examinatbon vthich gwes me cause to beleve ihat in, any materral counttrwJ recuds re not ket in acoxdance with sectK)n 130 of theAdar wrth the examinatson to attention shouid te drawn in order to enatle a . Please delete the ￿dS in the brackets rfihey Ib nc¢ a￿. Slgned: Datr: e202 Rèknvant prolesgM)n81 qualificlon($) or body (rf any): S i. i LJ4&<S. Addr￿. 3A k4)fi<¥J4y I4￿￿aLL IER October 2018

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