## **Trustees’ Annual Report for the period** **From** 1/01/2023 **To** 31/12/2023 **Charity name:** WILLASTON MEMORIAL HALL **Charity registration number:** 520090 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the charity is the provision and
maintenance of a village hall for the use of
the inhabitants of Willaston without
distinction of political, religious or other
opinions, including use for meetings,
lectures and classes, and for other forms of
recreation and leisure-time occupation, with
the object of improving the conditions of life
for the said inhabitants.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|1. Letting of the Hall to groups and
individuals for the types activities mentioned
in the charity’s object.
2. Maintenance and enhancement of the
premises.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees confirm that they have
complied with the object of the charity under
the Trust Deed and their duty under Section
4 of the 2006 Charities Act to give due
regard to the guidance on public benefit
published by the Charity Commission.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference| |---|---| |Policy on grant making|Para 1.38| |Policy on social investment|Para 1.38| |including program related|| |investment|| ||Para 1.38| |Contribution made by|| |volunteers|| Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The trustees have managed the Hall
throughout the year, making it available for
hire by local groups and individuals. 17
different groups hired the Hall on a regular
basis for activities ranging from Brownies to
a club for the elderly to health-related
activities, such as Pilates. The Hall is used
as venue for a pre-school every weekday
during term-time and is used most evenings
by other groups. The activities undertaken
improve the conditions of life of the
inhabitants of Willaston village. Twice a
week, the Post Office operates from the
premises, offering services to the inhabitants
of the village which would not otherwise be
available. When not in use by local groups
(mostly at weekends and during the school
holidays) the Hall can be hired out to
individuals for events such as parties and
weddings. This brings in additional income
to support the running and maintenance of
the Hall. The trustees organised a
Coronation Afternoon Tea and a Soup Lunch
during the year which raised funds for the
Hall.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|Income for the year was £31,146 comprising
£23,101 from regular hires, £5,986 from
‘one-off’ hires, £110 donations, £1136 from
fundraising events and £813 interest.
Expenditure was £23,291, comprising
£6,712 for repairs and maintenance, £7,672
for cleaning, £6,792 for energy, utilities and
insurance and £2,115 for sundries. The
excess or income over expenditure (£7,855)
has been added to reserves.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity’s reserves are held to fund future
major refurbishment/development of the
Hall. The last major refurbishment was
carried out in 2017 and was funded from
reserves and charitable grants. The trustees
expect to expend some significant sums
during 2024 and 2025 on enhancing the
facilities at the Hall, which is likely to reduce
the reserves.| |Amount of reserves held|Para 1.22|£53,200| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust deed.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable trust/unincorporated association.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The trust deed provides for the Committee of
Management to comprise four elected
members and up to nine appointed by local
organisations specified in the trust deed. The
Committee of Management may also appoint
up to three co-opted members. Vacancies
for elected members are publicised in the
village. The trustees are appointed/elected
annually at the AGM. The trustees have
also decided to co-opt a small number of
volunteers onto the Committee of
Management, although these members do
not have the responsibilities or voting rights
of trustees.| **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| **Reference and Administrative details** |Charity name|Willaston Memorial Hall| |---|---| |Other name the charity uses|| |Registered charity number|520090| |Charity’s principal address|The Green
Willaston
Neston
CH64 2XR| ## **Names of the charity trustees who manage the charity** |1
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4
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Catherine Jones|Chair||| ||Doreen Francey|Secretary||| ||Lisa Nicholls|Treasurer||| ||Sheena Chalmers|||Willaston Girlguidingunits| ||Valerie Fisher|||WillastonheyWI| ||Brian Greenhalgh||From 19 September
2023|Willaston Residents and
Countryside Society| ||Christopher
Hampshire||From 9 May 2023|Friends of Hadlow Row
Station| ||Jacqueline Jenkins|||Willaston CountryMarket| ||Suzanne Mills|||Hadlow Green Singers| ||ShirleyDuncan|Bookings Secretary|Until 19 September 2023|Co-opted| ||Jane Murray|Bookings Secretary|From 14 November 2023|Co-opted| ||Councillor Myles
Hogg|||Co-opted| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** |Name of trustees holding title to property belonging to the charity|Name of trustees holding title to property belonging to the charity|Name of trustees holding title to property belonging to the charity| |---|---|---| |**Trustee name**|**Dates acted if not for whole year**|| |Offical Custodian for
Charities||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Catherine Mary Jones ~~ee~~ **Position (eg Secretary,** Chair **Chair, etc)** ~~ee~~ **Date** 12 September 2024 ~~fF~~ I CHARITY COMMISSIONI FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report (kn accounts for the year ended 31112r2023 Charity no (rfany) Set out ¢)n pag•s I report lo the Injstees ￿ my examtnatM)n of the accounts of the above anty Trust-l for year ended 31112r2023 Responsibililie5 and As ts charity trustees of Trusl, yc4J are reSp(￿s1b1e for the Prep￿atiOn basis of report of the acEounts in accordance wrth wuirements of the Charrt*s Act 2011 ftr* Acri. under se(*'on 145 01 the 2011 A£* arml in carrying out my examinats"on, I have follo￿ed the appl￿ DwectJor6 g￿n by Charty Commission urtrJer section 14S(51{bl of the A( Independent I have e¢yn*ted my examinatK)n. I confimi that material matters have oxaminerfs statement come to my attenth.on (other than that th"sclosed klow ") in connection vath the examinatbon vthich gwes me cause to beleve ihat in, any materral counttrwJ recuds *re not ket* in acoxdance with sectK)n 130 of theAdar wrth the examinatson to attention shouid te drawn in order to enatle a . Please delete the ￿dS in the brackets rfihey Ib nc¢ a￿. Slgned: Datr: e202 Rèknvant prolesgM)n81 qualific*lon($) or body (rf any): S i. i LJ4& Current PLC(unt Colb Ojrrefit 95 Dty t*rMtsit *(c¢xmr 5.786.Y) joi.oa 7,828.JJ .OD.04 45,9)5.53 53.VAI.34 LESS M7Jl Hye 45.345.53 53.2Q).34 Represented by: kcumulated Funtl brtswt knv¥d (umulated Fund br￿l fcThard Surplus fu the. Tr•)sfcr to LknatKm P￿Id A(cumuLated (*ncr* Fund at 31 C*ceffthr Ac4wfThJkÈd Dr￿atiOn FuThl a131 De(xrt Tow FurKls al Perhx ErKI 33.76& 39265.53 6.CO).OJ 7.VJ4.81 11 ff}.￿) 47,010.34 6.1￿.1￿) 5330034 5576.63 39265.$3 6.[￿.1)) 45.365.53 NOTts: l. The I￿￿e￿5 hthl tlxb freehdd (rf the buitdkig trwreil T4alue ￿ £lJ64.$18.n (M¥(h 20131. Lisa Nxhrlls CGMA i>knty¥y Trewer) rrtsn the Teccrds •ift¥matTh avaa*le to I ccnfkm th*. in my opinyn. the staterT*nts prwrly i•pie5ent the ol Wllatffl Mai. Crw#y frkj 571￿). REK GreenfEEd, U H(Th¥¥y ￿dIts 9th Apnl 2024