CHARITY COMMISSION FOR ENGLAND AND Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members FRODSHAM COMMUNITY ASSOCIATION On accounts for the year ended 30TH APRIL 2023 520051 Set out on pages 1tolg I report to the twstees on my examination of the accounts of the above charity I'the Trust.) for the year ended 3010412023 Responsibilit[88 and basis of As the ¢h8rity trustees of the Trust, you are responsible for the report preparation of the accounts in accordance with the requirements of the Charities Act 2011 (Yhe Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Acl arFd in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5)(bl of the Act. I have completed my examination. I confim thal no material matters have come to my attention {other than that disclosed below ') in connection with the examination which gives me cause to believe thal in, any material respect.. Independent examiner's statement accounting records were not keM in accordan¢e wrth section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connedion with the examination to which attention should be drawn in order to enable a proper understsnding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed". Date.. Name: Keith Helsby Relevant professional qualifi¢ation{s) or body lif any): 4aI Address: 27 Ashlands Frodsham WA6 6RG
CHARITY COMMISSION FOR ENGLAND AND WALE Section B Disclosure Only complete rf the examiner needs to highlight matters of concem (see CC32, Independent examination of Gharity accounts.. directions and guidance for examiners). Glve here brief details of any items that the examiner wishes to disclose.
Treasurer's Report 2022/23
Mr Chairman ,
May I present the 55th Annual Report to the Association.
2022/23 saw the Association exceeding the pre-Covid levels of activity.
Overall our income in the year to 30[th] April 2023 was £18,116 more than our expenditure.
Income
The pie chart below shows a breakdown of income.
Income 2022-23
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Bar
Events (inc sponsorship)
Interest
Lettings & Subs
Other Grants & Donations
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The net income for the Bar was £8,904. In addition to our normal events we benefited from three nights of a Gary Barlow one man show.
Events included the Downhill Run, a very successful Gin & Prosecco evening and two separate quiz. The total raised was £3,651.
Grants and Donations- The 200 Club again made a donation of £4,000. We received £250 in recognition of our help with the Rotary Xmas Float and £400 sponsorship for the Downhill Run
The actual Lettings for the year totalled £ 96,752 . This was our first full year post Covid. As above we benefited from the Gary Barlow show and, due to an earlier postponement, two Pantos within the 12 month period.
Expenditure
Expenditure 2022-23
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Admin (excl staff costs)
Buildings (excl Projects)
House
Electricity
Gas
Insurance
PRS
Water
Unrecoverable VAT
Other Services
Staff Costs
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Staff Costs , wages and National Insurance contributions remains our largest area of expenditure. The total cost was £46,133
Other than the staff costs there were no significant Admin costs .
The majority of the Buildings costs of £20,290 were due to the replacement of the Main Hall windows and the repairs to the Lintel running the length of the Main Hall. In addition the rear corridors have been repainted and new tiles laid in the Lounge
House costs were minimal.
The Services costs were above last year reflecting the higher level of occupancy of the building.
Not included in the figures above is Weaver Words. This event straddled the year end and all of the income and expenditure has been deferred to the current financial year.
Balance Sheet
The increase in Net Current Assets reflects the excess income over expenditure. Frodsham Community Association remains financially healthy and we continue to hold reserves to cover the possibility of an uninsurable event. e.g. Covid. As with many organisations and businesses we were not insured but fortunately the government did step in with various grants and the furlough scheme. There is no guarantee that would happen again.
The need for reserves at the current level will diminish once we have completed the transition to CIO status. We would, however, look to retain c. 1 year's running costs.
Budget for the Year 2023/24
In setting the budget I have made the following assumptions:
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Wages/NI costs will increase in line with the National Living Wage
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The planned programme of building maintenance will continue. The gents toilets will be fully refurbished. The Lounge Bar shutters will be replaced. The leaking sealed window unit in the Main Hall will be replaced. Following the five year electrical check remedial work will be undertaken to resolve a number of issues. The repairs to the pot holes in the car park will be done.
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The water boiler in the kitchen will be replaced.
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From October our gas and electricity costs are due to double from the levels of recent years
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Telecomms have increased by 15% and water 6%
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PRS joint licence will reflect our rental income for 2022/23 so will be c.50% higher
| Expenditure Category |
Budget 2022/23 | Actual 2022/23 | Budget 2023/24 |
|---|---|---|---|
| Wages | £47,000 | £46,133 | £51,000 |
| Admin | £2,500 | £1,358 | £3,000 |
| Buildings | £22,000 | £20,290 | £9,800 |
| House | £3,500 | £2,043 | £4,200 |
| Services | £25,000 | £28,182 | £40,000 |
| Total | £100,000 | £98,006 | £108,000 |
Income Assumptions
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Our Lettings, adjusted for Gary Barlow and only one Panto will be at a similar level to the year just gone
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The contribution from the Bar will be similar to historic levels
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Events income will be lower due to the absence of a Downhill Run this year.
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The 200 Club will continue to make a contribution to the Centre's income.
| Income Category | Budget 2022/23 | Actual 2022/23 | Budget 2023/24 |
|---|---|---|---|
| Lettings & Subs | £80,000 | £96,752 | £90,000 |
| Bar | £8,000 | £8,904 | £7,000 |
| Events | £5,500 | £4,051 | £3,000 |
| Donations | £5,200 | £5,856 | £8,000 |
| Grants | £0 | £0 | £0 |
| Totals | £98,700 | £115,563 | £108,000 |
This budget is based on there being no change in current letting and affiliation rates.
Thanks
May I finish by thanking-
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Sarah Coleman our Bookings Manager
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Greg Jones, Brian Schofield, Will Thornton, Jackie Hearn for their hard work supporting the users of the Centre.
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Our volunteers, in particular the Centretainments committee and our bar volunteers
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The members of the Management Committee
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Jenny Woodward for the 200 Club
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Tony Fernandez for his help with the reconciliation and banking of our letting income
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Our Independent Examiner of Accounts, Keith Helsby
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Maggie Crimes our new Minute Secretary
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All of the Groups and individuals who continue to support the Centre in so many ways
Christine Reeves
Hon Treasurer
| Income | Income Statement To End: 2023-04 2022-04 Excess Income Over Expenditure: £18,116 £24,973 Income Expenditure Surplus Last Year |
|---|---|
| Bar £16,612 £7,708 £8,904 £2,861 Bar Sales £15,286 £15,286 £5,039 Cost of Sales £7,092 -£7,092 -£2,445 Licence £180 -£180 -£180 Sundries £333 -£333 -£162 Wastage £103 -£103 -£5 Wine Sales £1,326 £1,326 £613 Events £5,812 £2,160 £3,651 £1,198 Downhill Run £1,494 £727 £767 £275 Gin and Prosecco Night £1,781 £593 £1,188 Quiz £2,137 £497 £1,640 £922 Wreath Making £400 £344 £56 Grants Donations etc £6,256 £0 £6,256 £33,423 200 Club £4,000 £4,000 £4,000 Buildings Donations £50 £50 Event Sponsorship £400 £400 £250 HMRC JRS Grant £5,332 HMRC Restart Grant £12,000 Open Donations £1,556 £1,556 £2,807 Rotary Xmas Float £250 £250 £250 WW Funding £8,784 Interest £750 £0 £750 £21 Bank Interest £750 £750 £21 Lettings & Subscriptions £96,752 £0 £96,752 £63,612 Affiliation Fees £2,200 £2,200 £1,675 Equip Hire £470 £470 £484 Lettings £94,056 £94,056 £61,426 Membership £25 £25 £8 Staff Hire £18 Weaver Words £0 £0 £0 -£8,386 Artistic Spending -£4,532 Earned Income £4,741 Marketing -£3,041 Overheads -£8,574 Project Development -£776 Support in Kind £3,796 Totals: £126,181 £9,868 £116,313 £92,728 |
| Expenditure | Income | Expenditure | Surplus | Last Year | |
|---|---|---|---|---|---|
| Admin | £132 | £47,623 | -£47,491 | -£4,573 | |
| Copier | £132 | £345 | -£213 | -£204 | |
| Postage | £21 | -£21 | -£48 | ||
| Stationery | £15 | -£15 | -£118 | ||
| Sundries | £1,108 | -£1,108 | -£604 | ||
| Wages/NI | £46,133 | -£46,133 | -£3,600 | ||
| Buildings | £0 | £20,290 | -£20,290 | -£8,923 | |
| Driveway Lighting | -£172 | ||||
| Ground Maintenance | -£50 | ||||
| Lift Maintenance | £250 | -£250 | -£70 | ||
| Repairs & Renewals | £17,448 | -£17,448 | -£6,872 | ||
| Safety Certificates | £1,260 | -£1,260 | -£633 | ||
| Security | £374 | -£374 | -£260 | ||
| Sundries | £579 | -£579 | -£478 | ||
| Window Cleaning | £378 | -£378 | -£387 | ||
| House | £0 | £2,043 | -£2,043 | -£32,804 | |
| Cleaning Materials | £1,132 | -£1,132 | -£889 | ||
| Kitchen | £109 | -£109 | |||
| Laundry | £125 | -£125 | -£103 | ||
| Maintenance | £10 | -£10 | -£14 | ||
| Sundries | £667 | -£667 | -£775 | ||
| Wages/NI | -£31,024 | ||||
| Projects | £0 | £191 | -£191 | £0 | |
| Storage Facility | £191 | -£191 | |||
| Services | £1,635 | £29,817 | -£28,182 | -£21,456 | |
| Associations | £50 | -£50 | -£50 | ||
| Bank Charges | £429 | -£429 | -£136 | ||
| Electricity | £4,937 | -£4,937 | -£3,362 | ||
| Euro-Bins | £1,939 | -£1,939 | -£1,190 | ||
| Gas | £4,276 | -£4,276 | -£3,710 | ||
| Insurance | £1,414 | £5,256 | -£3,842 | -£3,676 | |
| Performing Rights | £1,286 | -£1,286 | £34 | ||
| Rent & Rates | £1 | -£1 | -£1 | ||
| Telecomms | £685 | -£685 | -£605 | ||
| VAT Unrecovered | £5,663 | -£5,663 | -£3,891 | ||
| Water | £221 | £5,295 | -£5,074 | -£4,868 | |
| Totals: | £1,767 | £99,965 | -£98,197 | -£67,755 |
Balance Sheet
To End: 2023-04 2022-04 Net Current Assets: £207,025 £188,909
| **Net Current Assets: ** | **£207,025 ** | £188,909 | |
|---|---|---|---|
| Assets | Year End | Last Year | |
| Accrued Income | £0 | £4,000 | |
| 200 Club | £0 | £4,000 | |
| Bar | £2,598 | £3,055 | |
| Bar Cash | £442 | £890 | |
| Stock | £2,156 | £2,166 | |
| Customer Invoice | £0 | £133 | |
| Deferred Expense | £9,544 | £0 | |
| Weaver Words | £9,544 | £0 | |
| Invoiced Lettings | £9,518 | £2,445 | |
| Totals: | £21,660 | £9,633 | |
| Bank Accounts | Year End | Last Year | |
| Activities Account | £40,737 | £35,739 | |
| Capital Account | £90,534 | £90,016 | |
| Development Account | £62,122 | £53,890 | |
| Paypal | £4,154 | £3,196 | |
| Totals: | £197,546 | £182,841 | |
| Cash | Year End | Last Year | |
| Petty Cash | £24 | £28 | |
| Totals: | £24 | £28 | |
| Liabilities | Year End | Last Year | |
| Accrued Expense | £0 | -£3,376 | |
| Wage Costs | £0 | -£3,376 | |
| Deferred Income | -£11,390 | £0 | |
| Weaver Words | -£11,390 | £0 | |
| PAYE-NIC | -£241 | -£16 | |
| Combined NICs | -£185 | -£108 | |
| Income Tax | -£57 | £92 | |
| Supplier Invoices | -£286 | £0 | |
| Totals: | -£11,918 | -£3,391 | |
| VAT | Year End | Last Year | |
| Inputs | £132 | £41 | |
| Exempt | -£4 | -£4 | |
| Residual | £41 | £41 | |
| Taxable | £95 | £4 | |
| Net Amount Due | -£77 | -£137 | |
| Sales | -£342 | -£105 | |
| Totals: | -£287 | -£202 |