CHARITY COMMISSION
FOR ENGLAND AND
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl members
FRODSHAM COMMUNITY ASSOCIATION
On accounts for the year ended
30TH APRIL 2023
520051
Set out on pages
1tolg
I report to the twstees on my examination of the accounts of the
above charity I'the Trust.) for the year ended 3010412023
Responsibilit[88 and basis of As the ¢h8rity trustees of the Trust, you are responsible for the
report preparation of the accounts in accordance with the requirements of
the Charities Act 2011 (Yhe Act.).
I report in respect of my examination of the Trust's accounts carried
out under section 145 of the 2011 Acl arFd in carrying out my
examination, I have followed the applicable Directions given by the
Charity Commission under section 145{5)(bl of the Act.
I have completed my examination. I confim thal no material
matters have come to my attention {other than that disclosed below
') in connection with the examination which gives me cause to
believe thal in, any material respect..
Independent examiner's
statement
accounting records were not
keM in accordan¢e wrth section 130 of the Act or
the accounts do not accord
with the accounting records
I have no concerns and have come across no other matters in
connedion with the examination to which attention should be drawn
in order to enable a proper understsnding of the accounts to be
reached.
Please delete the words in the brackets if they do not apply.
Signed".
Date..
Name:
Keith Helsby
Relevant professional
qualifi¢ation{s) or body lif any):
4aI
Address:
27 Ashlands
Frodsham
WA6 6RG
CHARITY COMMISSION
FOR ENGLAND AND WALE
Section B
Disclosure
Only complete rf the examiner needs to highlight matters of concem
(see CC32, Independent examination of Gharity accounts.. directions
and guidance for examiners).
Glve here brief details of any
items that the examiner wishes to
disclose.
**Treasurer's Report 2022/23**
## **Mr Chairman** _**,**_
May I present the 55th Annual Report to the Association.
2022/23 saw the Association exceeding the pre-Covid levels of activity.
Overall our income in the year to 30[th] April 2023 was £18,116 more than our expenditure.
## **Income**
The pie chart below shows a breakdown of income.
## **Income 2022-23**
**----- Start of picture text -----**
Bar
Events (inc sponsorship)
Interest
Lettings & Subs
Other Grants & Donations
**----- End of picture text -----**
The net income for the **Bar** was £8,904. In addition to our normal events we benefited from three nights of a Gary Barlow one man show.
**Events** included the Downhill Run, a very successful Gin & Prosecco evening and two separate quiz. The total raised was £3,651.
**Grants and Donations-** The 200 Club again made a donation of £4,000. We received £250 in recognition of our help with the Rotary Xmas Float and £400 sponsorship for the Downhill Run
The actual **Lettings** for the year totalled £ **96,752** . This was our first full year post Covid. As above we benefited from the Gary Barlow show and, due to an earlier postponement, two Pantos within the 12 month period.
## **Expenditure**
## **Expenditure 2022-23**
**----- Start of picture text -----**
Admin (excl staff costs)
Buildings (excl Projects)
House
Electricity
Gas
Insurance
PRS
Water
Unrecoverable VAT
Other Services
Staff Costs
**----- End of picture text -----**
**Staff Costs** , wages and National Insurance contributions remains our largest area of expenditure. The total cost was £46,133
Other than the staff costs there were no significant **Admin** costs .
The majority of the **Buildings** costs of £20,290 were due to the replacement of the Main Hall windows and the repairs to the Lintel running the length of the Main Hall. In addition the rear corridors have been repainted and new tiles laid in the Lounge
**House** costs were minimal.
The **Services** costs were above last year reflecting the higher level of occupancy of the building.
Not included in the figures above is Weaver Words. This event straddled the year end and all of the income and expenditure has been deferred to the current financial year.
## **Balance Sheet**
The increase in Net Current Assets reflects the excess income over expenditure. Frodsham Community Association remains financially healthy and we continue to hold reserves to cover the possibility of an uninsurable event. e.g. Covid. As with many organisations and businesses we were not insured but fortunately the government did step in with various grants and the furlough scheme. There is no guarantee that would happen again.
The need for reserves at the current level will diminish once we have completed the transition to CIO status. We would, however, look to retain c. 1 year's running costs.
## **Budget for the Year 2023/24**
In setting the budget I have made the following assumptions:
- Wages/NI costs will increase in line with the National Living Wage
- The planned programme of building maintenance will continue. The gents toilets will be fully refurbished. The Lounge Bar shutters will be replaced. The leaking sealed window unit in the Main Hall will be replaced. Following the five year electrical check remedial work will be undertaken to resolve a number of issues. The repairs to the pot holes in the car park will be done.
- The water boiler in the kitchen will be replaced.
- From October our gas and electricity costs are due to double from the levels of recent years
- Telecomms have increased by 15% and water 6%
- PRS joint licence will reflect our rental income for 2022/23 so will be c.50% higher
|**Expenditure**
**Category**|**Budget 2022/23**|**Actual 2022/23**|**Budget 2023/24**|
|---|---|---|---|
|Wages|£47,000|£46,133|£51,000|
|Admin|£2,500|£1,358|£3,000|
|Buildings|£22,000|£20,290|£9,800|
|House|£3,500|£2,043|£4,200|
|Services|£25,000|£28,182|£40,000|
|Total|£100,000|£98,006|£108,000|
## **Income Assumptions**
- Our Lettings, adjusted for Gary Barlow and only one Panto will be at a similar level to the year just gone
- The contribution from the Bar will be similar to historic levels
- Events income will be lower due to the absence of a Downhill Run this year.
- The 200 Club will continue to make a contribution to the Centre's income.
|**Income Category**|**Budget 2022/23**|**Actual 2022/23**|**Budget 2023/24**|
|---|---|---|---|
|Lettings & Subs|£80,000|£96,752|£90,000|
|Bar|£8,000|£8,904|£7,000|
|Events|£5,500|£4,051|£3,000|
|Donations|£5,200|£5,856|£8,000|
|Grants|£0|£0|£0|
|Totals|£98,700|£115,563|£108,000|
This budget is based on there being no change in current letting and affiliation rates.
## **Thanks**
May I finish by thanking-
- Sarah Coleman our Bookings Manager
- Greg Jones, Brian Schofield, Will Thornton, Jackie Hearn for their hard work supporting the users of the Centre.
- Our volunteers, in particular the Centretainments committee and our bar volunteers
- The members of the Management Committee
- Jenny Woodward for the 200 Club
- Tony Fernandez for his help with the reconciliation and banking of our letting income
- Our Independent Examiner of Accounts, Keith Helsby
- Maggie Crimes our new Minute Secretary
- All of the Groups and individuals who continue to support the Centre in so many ways
## **Christine Reeves**
Hon Treasurer
|**Income**|**Income Statement**
**To End:**
**2023-04**
**2022-04**
**Excess Income Over Expenditure:**
**£18,116**
**£24,973**
Income
Expenditure
Surplus
Last Year|
|---|---|
|**_Bar_**
**_£16,612_**
**_£7,708_**
**_£8,904_**
**_£2,861_**
Bar Sales
£15,286
£15,286
£5,039
Cost of Sales
£7,092
-£7,092
-£2,445
Licence
£180
-£180
-£180
Sundries
£333
-£333
-£162
Wastage
£103
-£103
-£5
Wine Sales
£1,326
£1,326
£613
**_Events_**
**_£5,812_**
**_£2,160_**
**_£3,651_**
**_£1,198_**
Downhill Run
£1,494
£727
£767
£275
Gin and Prosecco Night
£1,781
£593
£1,188
Quiz
£2,137
£497
£1,640
£922
Wreath Making
£400
£344
£56
**_Grants Donations etc_**
**_£6,256_**
**_£0_**
**_£6,256_**
**_£33,423_**
200 Club
£4,000
£4,000
£4,000
Buildings Donations
£50
£50
Event Sponsorship
£400
£400
£250
HMRC JRS Grant
£5,332
HMRC Restart Grant
£12,000
Open Donations
£1,556
£1,556
£2,807
Rotary Xmas Float
£250
£250
£250
WW Funding
£8,784
**_Interest_**
**_£750_**
**_£0_**
**_£750_**
**_£21_**
Bank Interest
£750
£750
£21
**_Lettings & Subscriptions_**
**_£96,752_**
**_£0_**
**_£96,752_**
**_£63,612_**
Affiliation Fees
£2,200
£2,200
£1,675
Equip Hire
£470
£470
£484
Lettings
£94,056
£94,056
£61,426
Membership
£25
£25
£8
Staff Hire
£18
**_Weaver Words_**
**_£0_**
**_£0_**
**_£0_**
**_-£8,386_**
Artistic Spending
-£4,532
Earned Income
£4,741
Marketing
-£3,041
Overheads
-£8,574
Project Development
-£776
Support in Kind
£3,796
**Totals:**
**£126,181**
**£9,868**
**£116,313**
**£92,728**||
|**Expenditure**||Income|Expenditure|Surplus|Last Year|
|---|---|---|---|---|---|
|**_Admin_**||**_£132_**|**_£47,623_**|**_-£47,491_**|**_-£4,573_**|
|Copier||£132|£345|-£213|-£204|
|Postage|||£21|-£21|-£48|
|Stationery|||£15|-£15|-£118|
|Sundries|||£1,108|-£1,108|-£604|
|Wages/NI|||£46,133|-£46,133|-£3,600|
|**_Buildings_**||**_£0_**|**_£20,290_**|**_-£20,290_**|**_-£8,923_**|
|Driveway Lighting|||||-£172|
|Ground Maintenance|||||-£50|
|Lift Maintenance|||£250|-£250|-£70|
|Repairs & Renewals|||£17,448|-£17,448|-£6,872|
|Safety Certificates|||£1,260|-£1,260|-£633|
|Security|||£374|-£374|-£260|
|Sundries|||£579|-£579|-£478|
|Window Cleaning|||£378|-£378|-£387|
|**_House_**||**_£0_**|**_£2,043_**|**_-£2,043_**|**_-£32,804_**|
|Cleaning Materials|||£1,132|-£1,132|-£889|
|Kitchen|||£109|-£109||
|Laundry|||£125|-£125|-£103|
|Maintenance|||£10|-£10|-£14|
|Sundries|||£667|-£667|-£775|
|Wages/NI|||||-£31,024|
|**_Projects_**||**_£0_**|**_£191_**|**_-£191_**|**_£0_**|
|Storage Facility|||£191|-£191||
|**_Services_**||**_£1,635_**|**_£29,817_**|**_-£28,182_**|**_-£21,456_**|
|Associations|||£50|-£50|-£50|
|Bank Charges|||£429|-£429|-£136|
|Electricity|||£4,937|-£4,937|-£3,362|
|Euro-Bins|||£1,939|-£1,939|-£1,190|
|Gas|||£4,276|-£4,276|-£3,710|
|Insurance||£1,414|£5,256|-£3,842|-£3,676|
|Performing Rights|||£1,286|-£1,286|£34|
|Rent & Rates|||£1|-£1|-£1|
|Telecomms|||£685|-£685|-£605|
|VAT Unrecovered|||£5,663|-£5,663|-£3,891|
|Water||£221|£5,295|-£5,074|-£4,868|
||**Totals:**|**£1,767**|**£99,965**|**-£98,197**|**-£67,755**|
## **Balance Sheet**
## **To End: 2023-04 2022-04 Net Current Assets: £207,025 £188,909**
||**Net Current Assets: **|**£207,025 **|**£188,909**|
|---|---|---|---|
|**Assets**||Year End|Last Year|
|**_Accrued Income_**||**_£0_**|**_£4,000_**|
|200 Club||£0|£4,000|
|**_Bar_**||**_£2,598_**|**_£3,055_**|
|Bar Cash||£442|£890|
|Stock||£2,156|£2,166|
|**_Customer Invoice_**||**_£0_**|**_£133_**|
|**_Deferred Expense_**||**_£9,544_**|**_£0_**|
|Weaver Words||£9,544|£0|
|**_Invoiced Lettings_**||**_£9,518_**|**_£2,445_**|
||**Totals:**|**£21,660**|**£9,633**|
|**Bank Accounts**||Year End|Last Year|
|**_Activities Account_**||**_£40,737_**|**_£35,739_**|
|**_Capital Account_**||**_£90,534_**|**_£90,016_**|
|**_Development Account_**||**_£62,122_**|**_£53,890_**|
|**_Paypal_**||**_£4,154_**|**_£3,196_**|
||**Totals:**|**£197,546**|**£182,841**|
|**Cash**||Year End|Last Year|
|**_Petty Cash_**||**_£24_**|**_£28_**|
||**Totals:**|**£24**|**£28**|
|**Liabilities**||Year End|Last Year|
|**_Accrued Expense_**||**_£0_**|**_-£3,376_**|
|Wage Costs||£0|-£3,376|
|**_Deferred Income_**||**_-£11,390_**|**_£0_**|
|Weaver Words||-£11,390|£0|
|**_PAYE-NIC_**||**_-£241_**|**_-£16_**|
|Combined NICs||-£185|-£108|
|Income Tax||-£57|£92|
|**_Supplier Invoices_**||**_-£286_**|**_£0_**|
||**Totals:**|**-£11,918**|**-£3,391**|
|**VAT**||Year End|Last Year|
|**_Inputs_**||**_£132_**|**_£41_**|
|Exempt||-£4|-£4|
|Residual||£41|£41|
|Taxable||£95|£4|
|**_Net Amount Due_**||**_-£77_**|**_-£137_**|
|**_Sales_**||**_-£342_**|**_-£105_**|
||**Totals:**|**-£287**|**-£202**|