2023-07-31-accounts

Trustees’ Annual Report for the period

From 08/01/2022 Period start date To 31/07/2023 Period end date Charity name: The Hartford Primary School Parent Teachers Association Charity registration number:518338

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The object of the association is to advance the education of pupils in the school in particular by: 1. Developing effective relationships between the staff, parents and others associated with the school 2. Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	HPS PTA have run a number of fundraising events during the year, our biggest events being the World Cup sponsored events generating income over £8,000 and Christmas Market and Circus events both raising over £4,000. Our contributions to school are slightly lower than in previous years, although we have continued to support the typical request around leavers events and hoodies, Christmas Parties, and funding trip transport.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	We have operated the PTA with regard to the guidance issued by the Charity Commission on public benefit

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
	Para 1.38
Policy on grant making
	Para 1.38
Policy on social investment

including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	HPS PTA has been able to contribute to Hartford Primary school in a number of ways during this financial year including: Leavers activities (Salt Works Trip, Ten Pin Bowling and Leavers Hoodies), ELSA and Oasis Supplies, Ukulele lessons, Christmas class parties, Ice-Cream Farm visit, Transport to the Liverpool Philharmonic. Without the contribution from the PTA these activities would either not have taken place at all, or it would have fallen to parents to fund. The contributions mean that we are able to ensure the children of Hartford Primary School are able to experience a range of additional activities as part of their education that would not be possible without the support. The events that the PTA run also contribute to the community by bringing together the school community for fun and inclusive events

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against Para 1.41 objectives set Performance of fundraising activities against objectives Para 1.41 set

Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Financial position of the charity at the end of the period is strong, with cash funds of £49,201
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	As a result of the pandemic and the inability to fundraise effectively for 12 months during Covid the trustees are looking to hold a small reserve which would allow the ongoing operation of the charity for a year or so without any fundraising should this ever happen again. Other than this Hartford Primary School PTA would look to make the maximum contributions to school possible and hold minimal reserves. This year has been an exception to that as a large project to resurface the MUGA was planned during August 2023 to which the charity will be making a large contribution (£28,000) so this has been held back in order to pay that commitment early into the new year.
Amount of reserves held	Para 1.22	£28,000 for MUGA Project £10,000 as charity reserve
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	n/a

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46

Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Hartford Primary School Parent Teachers Association is governed by a constitution.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are voted into position during the Annual General Meeting, all members of Hartford Primary School PTA are entitled to attend and be nominated for these positions.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Hartford Primary School Parent Teachers Association
Other name the charity uses
Registered charity number	518338
Charity’s principal address	Hartford Primary School Riddings Lane Hartford CW8 1NA

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Sarah Jane Falconer	Chair
	Shelley Ford	Treasurer / Secretary
	Rebecca Farley	Vice-Chair	13/10/2022 – 31/07/2023
	Amanda Eddleston	Treasurer	01/08/2022 – 21/04/2023
	Katie Hinks	Co – Secretary	13/10/2022 – 31/07/2023

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Sarah-Jane Falconer Full name(s) Shelley Ford ~~ee~~ Position (eg Secretary, Treasurer Chair Chair, etc) ~~ee~~ Date 19/12/2023 ~~|~~

CHARITY COMMISSION FOR ENGLANO ANO WALES 518338 Receipts and payments accounts CC16a For th& perlod from To Section A Receipts and payments Uni&stri¢ted funds Rèstricted lunds Endowmènt fund5 Total fund5 Lait year to the no•r•it t• th• n••rvdt 10 th• Mar•st£ to th• n••rnBt toth• r••4WSt£ Al Rocelpts DwatM)ns and Legaue5 CharitsblÈ Other Trdding A￿VItIeS In¥esknenl$ 1J,51 1.000 481 10.000 1.000 51.649 162 162 Sub total(Gross income for AR) A2 Asset and investment sales. (see table). 4SJ29 f,000 46,329 22,098 Sub total 45,329 1,000 46A29 22,096 A3 Paymtnts of Funrfrws Sub5o7pti￿s and SLhidry Ew lo Sc 8.56J 89$ $.182 8.M3 895 8,182 2.423 1.000 15,09 Sub total 17,140 18,640 17,932 A4 A5se¢ and Investment purchases, Is•e table) Sub total 17.640 1.000 10,640 17.932 Net olrocaipW{paymentsJ AS Transfe15 be￿n funds A6 Cash funds last year ènd Cash funds this year end 27,689 27.680 4.184 21,612 49,201 21.512 49,201 17,348 21,812 CCXX R1 aC￿ntS ISSI 19112r2023

Section B Statement of assets and liabilities at the end of the period Unrestrlcted funds to n•ar•it£ Re$trlctod fund$ Enilowm8nt funils Categories Details 81 Cash fund8 Cash ai8ank 49.186 Cash in ha 16 Total cash funds 49,201 Mjniisii Unr6strlct•d funds R8Strlcted funds Endowmgnt funt1$ Details to n••r•itt Fundts whlch asset belo eu¢r•ntvalu• on•1 Detalls Costlopdonall B3 Investment assets F￿Trd to whi¢h assèt b•lon Curr•ntv•lu• Detalls C￿t10p￿9na1j B4 Assets retsln•d for the charlty'¥ own u$• Fund W ¥vhl¢h r•lats Amount d￿? Wh•n dy* onal Detalls 85 Llabilltles sig￿ bYth￿ or tsuslees behalf of all Ihe trusiees Date of roval lure Print Name SAeLLe"l FDLb 121 i21 L8 . CCXX R2 arKfxJnts ISSI 12112r2023

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of FfrIAKT hc On accounts for the year ended Charity no (if any) 3110712023 516al" Set out on pages l -k2 I report to the trustees on my examination of the accounts of the above charity {Ihe Trust.) for the year ended D I MM I YY Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (-ihe Acr). I report in respect of my examination oflhe Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed the applicable Directions given by the Charity Comrnission under se(Aion 145(5llb) of the Ad. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in. any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no concems and have come across no other matters in conneclion with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 15 12.IcQ3. Name: Relevant professlonal qualificationls) or body (if any): ICftEuJ Address: IER October 2018

Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wlshes to disclose. IA IER October 2018