## **Trustees’ Annual Report for the period** **From 08/01/2022 Period start date To 31/07/2023 Period end date Charity name: The Hartford Primary School Parent Teachers Association Charity registration number:518338** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the association is to advance
the education of pupils in the school in
particular by:
1.
Developing effective relationships
between the staff, parents and
others associated with the school
2.
Engaging in activities or providing
facilities or equipment which support
the school and advance the
education of the pupils| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|HPS PTA have run a number of fundraising
events during the year, our biggest events
being the World Cup sponsored events
generating income over £8,000 and
Christmas Market and Circus events both
raising over £4,000.
Our contributions to school are slightly
lower than in previous years, although we
have continued to support the typical
request around leavers events and
hoodies, Christmas Parties, and funding
trip transport.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|We have operated the PTA with regard to
the guidance issued by the Charity
Commission on public benefit| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP reference| |---|---| ||Para 1.38| |Policy on grant making|| ||Para 1.38| |Policy on social investment|| including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|HPS PTA has been able to contribute to
Hartford Primary school in a number of
ways during this financial year including:
Leavers activities (Salt Works Trip, Ten Pin
Bowling and Leavers Hoodies), ELSA and
Oasis Supplies, Ukulele lessons, Christmas
class parties, Ice-Cream Farm visit,
Transport to the Liverpool Philharmonic.
Without the contribution from the PTA
these activities would either not have taken
place at all, or it would have fallen to
parents to fund. The contributions mean
that we are able to ensure the children of
Hartford Primary School are able to
experience a range of additional activities
as part of their education that would not be
possible without the support.
The events that the PTA run also contribute
to the community by bringing together the
school community for fun and inclusive
events| ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising activities against objectives Para 1.41 set |Investment performance
against objectives|Para 1.41|| |---|---|---| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Financial position of the charity at the end
of the period is strong, with cash funds of
£49,201| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|As a result of the pandemic and the inability
to fundraise effectively for 12 months
during Covid the trustees are looking to
hold a small reserve which would allow the
ongoing operation of the charity for a year
or so without any fundraising should this
ever happen again.
Other than this Hartford Primary School
PTA would look to make the maximum
contributions to school possible and hold
minimal reserves. This year has been an
exception to that as a large project to
resurface the MUGA was planned during
August 2023 to which the charity will be
making a large contribution (£28,000) so
this has been held back in order to pay that
commitment early into the new year.| |Amount of reserves held|Para 1.22|£28,000 for MUGA Project
£10,000 as charity reserve| |Reasons for holding zero
reserves|Para 1.22|n/a| |Details of fund materially in
deficit|Para 1.24|n/a| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|n/a| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |||| Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Hartford Primary School Parent Teachers
Association is governed by a constitution**.**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are voted into position during the
Annual General Meeting, all members of
Hartford Primary School PTA are entitled to
attend and be nominated for these
positions.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Hartford Primary School Parent Teachers Association| |---|---| |Other name the charity uses|| |Registered charity number|518338| |Charity’s principal address|Hartford Primary School
Riddings Lane
Hartford
CW8 1NA| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Sarah Jane
Falconer|Chair||| ||Shelley Ford|Treasurer /
Secretary||| ||Rebecca Farley|Vice-Chair|13/10/2022 – 31/07/2023|| ||Amanda Eddleston|Treasurer|01/08/2022 – 21/04/2023|| ||Katie Hinks|Co – Secretary|13/10/2022 – 31/07/2023|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Sarah-Jane Falconer **Full name(s)** Shelley Ford ~~ee~~ **Position (eg Secretary,** Treasurer Chair **Chair, etc)** ~~ee~~ **Date** 19/12/2023 ~~|~~ CHARITY COMMISSION FOR ENGLANO ANO WALES 518338 Receipts and payments accounts CC16a For th& perlod from To Section A Receipts and payments Uni&stri¢ted funds Rèstricted lunds Endowmènt fund5 Total fund5 Lait year to the no•r•it t• th• n••rvdt 10 th• Mar•st£ to th• n••rnBt toth• r••4WSt£ Al Rocelpts DwatM)ns and Legaue5 CharitsblÈ Other Trdding A￿VItIeS In¥esknenl$ 1J,51 1.000 481 10.000 1.000 51.649 162 162 Sub total(Gross income for AR) A2 Asset and investment sales. (see table). 4SJ29 f,000 46,329 22,098 Sub total 45,329 1,000 46A29 22,096 A3 Paymtnts of Funrfrws Sub5o7pti￿s and SLhidry Ew lo Sc 8.56J 89$ $.182 8.M3 895 8,182 2.423 1.000 15,09 Sub total 17,140 18,640 17,932 A4 A5se¢ and Investment purchases, Is•e table) Sub total 17.640 1.000 10,640 17.932 Net olrocaipW{paymentsJ AS Transfe15 be￿n funds A6 Cash funds last year ènd Cash funds this year end 27,689 27.680 4.184 21,612 49,201 21.512 49,201 17,348 21,812 CCXX R1 aC￿ntS ISSI 19112r2023 Section B Statement of assets and liabilities at the end of the period Unrestrlcted funds to n•ar•it£ Re$trlctod fund$ Enilowm8nt funils Categories Details 81 Cash fund8 Cash ai8ank 49.186 Cash in ha 16 Total cash funds 49,201 Mjniisii Unr6strlct•d funds R8Strlcted funds Endowmgnt funt1$ Details to n••r•itt Fundts whlch asset belo eu¢r•ntvalu• on•1 Detalls Costlopdonall B3 Investment assets F￿Trd to whi¢h assèt b•lon Curr•ntv•lu• Detalls C￿t10p￿9na1j B4 Assets retsln•d for the charlty'¥ own u$• Fund W ¥vhl¢h r•lats Amount d￿? Wh•n dy* onal Detalls 85 Llabilltles sig￿ bYth￿ or tsuslees behalf of all Ihe trusiees Date of roval lure Print Name SAeLLe"l FDLb 121 i21 L8 . CCXX R2 arKfxJnts ISSI 12112r2023 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of FfrIAKT hc On accounts for the year ended Charity no (if any) 3110712023 516al" Set out on pages l -k2 I report to the trustees on my examination of the accounts of the above charity {Ihe Trust.) for the year ended D I MM I YY Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (-ihe Acr). I report in respect of my examination oflhe Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed the applicable Directions given by the Charity Comrnission under se(Aion 145(5llb) of the Ad. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in. any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no concems and have come across no other matters in conneclion with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 15 12.IcQ3. Name: Relevant professlonal qualificationls) or body (if any): ICftEuJ Address: IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wlshes to disclose. IA IER October 2018