Trustees’ Annual Report for the period
From 01 November 2022 To 31 October 2023
Charity name: Llanteg Village Hall
Charity registration number: 518213
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Trustees shall apply the clear income and property of the Charity for charitable purposes for the general benefit of the inhabitants of the local communities including:- The relief of the aged, impotent and poor, The relief of distress and sickness, The provision and support of a Village Hall for improving the conditions of life in the interests of social welfare, for recreation and other leisure time occupation, and The provision and support of educational facilities. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The relief and support to our communities is focussed on social engagement and interaction through our Village Hall. As such the foundation of the Charity is the provision, maintenance and improvement of a fit for purpose and sustainable Village Hall to provide facilities for a wide range of community activities including:- Two short mat bowls teams, Art and Craft groups, Community library and reading group A Garden Club, A Walking group Indoor games evenings, Regular coffee mornings, Winter quiz evenings, A Coronation tea party, and A summer show. During the year significant effort was spent on physical improvements to the Village Hall focussed on reducing our operating costs and reducing our carbon footprint to improve our sustainability. We were very fortunate to obtain several grants to support our efforts. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Throughout the year the Trustees have had due regard to the guidance on public benefit through a continual focus on what the Charity is established to achieve and how the activities of the Charity bring benefit to our communities. All our Trustees sit on our Management Committee and through this they continue to influence, guide and control the furtherance of the Charity’s purposes to ensure that everything we do is for public benefit. At no point have we departed from the guidance. |
|---|---|---|
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| SORP reference | ||
| Policy on grant making | Para 1.38 | The Charity does not make grants. |
| Policy on social investment including program related investment |
Para 1.38 | The Charity does not engage in social investment. |
| Contribution made by volunteers |
Para 1.38 | All of our activities are run by volunteers. We have a nucleus of around 20 regular volunteers across our user groups and Management Committee. This year we provided match funding to one of the grants that we received for supply and installation of solar powered car park lighting through volunteer time and effort. This equated to 100 hours of volunteer time and free use of equipment and materials which combined equated to £2500 to match the grant of circa £10,000. |
| Other |
Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Charity has sustained all the long term community user groups at the lowest cost possible by continually looking at ways to reduce operational expenditure. The Charity was able to attract a number of small grants to help fund the following improvements to the Village Hall during the year:- Replacement of outdated boiler with new high efficiency boiler and new controls, Replacement of all external windows and doors with modern double glazed units, Addition of external insulation and new render to two thirds of the external walls, and Supply and installation of solar powered car park lighting. With the support of grants we also ran several additional events during the 2022/2023 winter where we also provided free food and beverages to help our community through the cost of living crisis. We also distributed free staple food items through free draws at the events, as well as donating unwanted items to a local food bank. |
|---|---|---|
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | During the year we raised £1,094 in donations for charitable purposes with beneficiaries selected in relation to local needs/connections including:- The Autism Society, Tenby First Responders, DEC Turkish & Syrian Earthquake, Marie Curie, Macmillan, Young Onset Dementia, Cardiac Risk in the Young, and Pembrokeshire Action to Combat Hardship. |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Income for the year - £50,617 Of which grant income – 43,306 Expenditure for the year - £49,323 Of which grant expenditure – 39,120 Total Hall Funds - £19,361 Of which restricted funds - £4,742 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Any annual operating surplus is held as reserves using a deposit account with our bank. These reserves are held to ensure the long term viability of the Charity, with sufficient cover for unforeseen or abnormal costs such as sudden high energy prices or urgent maintenance needs. All grant funding and bequests are classed as restricted funds and are identified separately to meet the requirements of grants and bequests. |
| Amount of reserves held | Para 1.22 | Total reserves £19,361 of which £4,742 are restricted funds. |
| Reasons for holding zero reserves |
Para 1.22 | N/a |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
| Details of fund materially in deficit Para 1.24 Explanation of any uncertainties about the charity continuing as a going concern Para 1.23 |
Details of fund materially in deficit Para 1.24 Explanation of any uncertainties about the charity continuing as a going concern Para 1.23 |
None None |
|---|---|---|
| Additional information (optional) You may choose to include further statements |
where relevant about: | |
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Grants, Reduced rate rentals from community user groups, Commercial user full rate rentals, and Donations. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/a |
| A description of the principal risks facing the charity |
Para 1.46 | Loss of the Village Hall – protected through insurances, Increased running costs – mitigated through recent focus on hall improvements to reduce carbon footprint, Loss of users – mitigated through highly active volunteers and Management Committee developing new and varied activities, and Loss of volunteers – mitigated through local recruitment, mentoring and retention. |
Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trustees incorporated as a body |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | New Trustees are either selected by the existing Trustees or via nominations at the Annual General Meeting, as and when deemed necessary to ensure the continuance of the Charity. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Llanteg Village Hall |
|---|---|
| Other name the charity uses | |
| Registered charity number | 518213 |
| Charity’s principal address | Llanteg Village Hall Llanteg Narberth Pembrokeshire SA67 8QE |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Simon Lander | Chairman | |||
| RoyJames | Vice-Chairman | |||
| MaryMegarry | Treasurer | |||
| Carol Lander | Secretary | |||
| Susan James | Vice-Secretary | |||
| TonyBrinsden | ||||
| Jill Roberts | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/a held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Additional information (optional) Names and addresses of advisers (Optional information) |
Additional information (optional) Names and addresses of advisers (Optional information) |
Additional information (optional) Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Accountant (Annual inspection of accounts) |
Carwyn Morgan | Ashmole & Co The Old School The Quay Carmarthen SA31 3LN |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Simon Antony Lander Position (eg Secretary, Chairman Chair, etc) Date 23/07/2024
| Income and Expenditure Account 1/11/22- 31/10/23 | Income and Expenditure Account 1/11/22- 31/10/23 | 21/22 | |||
|---|---|---|---|---|---|
| Income | Room Hire |
3,896.00 | 2,873.00 | ||
| Newsleter |
475.00 | 720.00 | |||
| Grants |
43,755.68 | 4,263.01 | |||
| Donatons |
1,094.24 | 587.42 | |||
| Sundry Income |
520.42 | ||||
| 100 Club |
600.00 | 482.00 | |||
| Jubilee | 673.80 | ||||
| Bank Interest |
276.01 | 13.59 | |||
| 50,617.35 | 9,612.82 | ||||
| Expenditure | Maintenance |
2,610.09 | 1,389.82 | ||
| General |
162.87 | ||||
| Newsleter |
544.00 | 542.00 | |||
| LHP/Utlites |
2,241.04 | 2,406.40 | |||
| Cleaning |
611.67 | ||||
| WiFi |
227.14 | 554.40 | |||
| Insurance |
1,194.30 | 1,288.66 | |||
| Admin |
173.10 | 465.09 | |||
| Projects - Own funds |
748.79 | - | |||
| Projects - Grant funding |
39,646.90 | 2,537.21 | |||
| Jubilee | 673.10 | ||||
| Events |
353.99 | ||||
| Bank Charges |
70.40 | 60.21 | |||
| Donatons |
739.64 | 337.00 | |||
| . | 49,323.93 | 10,253.89 |
Operating surfeit/(deficit) 1,293.42 (641.07)
Opening Balance Receipts
| Current Account | 540.07 | 81,763.48 |
|---|---|---|
| Deposit Account | 17,527.24 | 41,331.69 |
| Cash at Bank | ||
| Made up of: | Restricted Fun | |
| General Funds |
Withdrawals Closing Balance
| 80,936.55 | 1,367.00 | |
|---|---|---|
| 40,865.20 | 17,993.73 | |
| 19,360.73 | ||
| nds | 4,741.74 | |
| s | 14,618.99 |
L18nte Hall ncome and Ex endlture Account for the ear ended 31st October 2023. 22123 21122 In¢om• Room Hire Newsletter Grant5 Donations Sundry Income 100 Club Jubllee Bank Interest 3,896.00 475.00 43,755.68 1,094.24 520.42 GOO.00 2.873.00 720.00 4.263.01 587.42 482.00 673.80 13.59 276.01 50.617.35 9,612.82 Expendlture Maintenance General Newsletter tHP/Utilities Cleanlng WIFI Insurance Admin Projects- Own funds Projects- Grant fundln8 Jubilee Events Bank Char8e5 2,610.09 162.87 544.00 2,241.04 611.67 227.14 1.194.30 173,10 748.79 39,646.90 1,389.82 542.00 2.406.40 554AO 1,298.66 465.09 2.537.21 673.10 353.99 70.40 60.21 Donatlons 739.64 337.00 49323.93 10.253.89 Optratlng surfeltlldell¢ltl 1393.42 1641.071