## **Trustees’ Annual Report for the period** ## **From 01 November 2022 To 31 October 2023** ## **Charity name: Llanteg Village Hall** ## **Charity registration number: 518213** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The Trustees shall apply the clear income
and property of the Charity for charitable
purposes for the general benefit of the
inhabitants of the local communities
including:-
The relief of the aged, impotent and poor,
The relief of distress and sickness,
The provision and support of a Village Hall
for improving the conditions of life in the
interests of social welfare, for recreation
and other leisure time occupation, and
The provision and support of educational
facilities.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The relief and support to our communities
is focussed on social engagement and
interaction through our Village Hall. As
such the foundation of the Charity is the
provision, maintenance and improvement
of a fit for purpose and sustainable Village
Hall to provide facilities for a wide range of
community activities including:-
Two short mat bowls teams,
Art and Craft groups,
Community library and reading group
A Garden Club,
A Walking group
Indoor games evenings,
Regular coffee mornings,
Winter quiz evenings,
A Coronation tea party, and
A summer show.
During the year significant effort was spent
on physical improvements to the Village
Hall focussed on reducing our operating
costs and reducing our carbon footprint to
improve our sustainability. We were very
fortunate to obtain several grants to
support our efforts.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Throughout the year the Trustees have had
due regard to the guidance on public
benefit through a continual focus on what
the Charity is established to achieve and
how the activities of the Charity bring
benefit to our communities. All our
Trustees sit on our Management
Committee and through this they continue
to influence, guide and control the
furtherance of the Charity’s purposes to
ensure that everything we do is for public
benefit.
At no point have we departed from the
guidance.| |---|---|---| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| ||SORP reference|| |Policy on grant making|Para 1.38|The Charity does not make grants.| |Policy on social investment
including program related
investment|Para 1.38|The Charity does not engage in social
investment.| |Contribution made by
volunteers|Para 1.38|All of our activities are run by volunteers.
We have a nucleus of around 20 regular
volunteers across our user groups and
Management Committee.
This year we provided match funding to
one of the grants that we received for
supply and installation of solar powered car
park lighting through volunteer time and
effort. This equated to 100 hours of
volunteer time and free use of equipment
and materials which combined equated to
£2500 to match the grant of circa £10,000.| |Other||| ## **Achievements and Performance** SORP reference |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Charity has sustained all the long term
community user groups at the lowest cost
possible by continually looking at ways to
reduce operational expenditure. The
Charity was able to attract a number of
small grants to help fund the following
improvements to the Village Hall during the
year:-
Replacement of outdated boiler with new
high efficiency boiler and new controls,
Replacement of all external windows and
doors with modern double glazed units,
Addition of external insulation and new
render to two thirds of the external walls,
and
Supply and installation of solar powered
car park lighting.
With the support of grants we also ran
several additional events during the
2022/2023 winter where we also provided
free food and beverages to help our
community through the cost of living crisis.
We also distributed free staple food items
through free draws at the events, as well as
donating unwanted items to a local food
bank.| |---|---|---| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|During the year we raised £1,094 in
donations for charitable purposes with
beneficiaries selected in relation to local
needs/connections including:-
The Autism Society,
Tenby First Responders,
DEC Turkish & Syrian Earthquake,
Marie Curie,
Macmillan,
Young Onset Dementia,
Cardiac Risk in the Young, and
Pembrokeshire Action to Combat Hardship.| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Income for the year - £50,617
Of which grant income – 43,306
Expenditure for the year - £49,323
Of which grant expenditure – 39,120
Total Hall Funds - £19,361
Of which restricted funds - £4,742| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Any annual operating surplus is held as
reserves using a deposit account with our
bank. These reserves are held to ensure
the long term viability of the Charity, with
sufficient cover for unforeseen or abnormal
costs such as sudden high energy prices or
urgent maintenance needs.
All grant funding and bequests are classed
as restricted funds and are identified
separately to meet the requirements of
grants and bequests.| |Amount of reserves held|Para 1.22|Total reserves £19,361 of which £4,742 are
restricted funds.| |Reasons for holding zero
reserves|Para 1.22|N/a| |Details of fund materially in
deficit|Para 1.24|None| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None| |Details of fund materially in
deficit
Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern
Para 1.23|Details of fund materially in
deficit
Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern
Para 1.23|None
None| |---|---|---| |**Additional information (optional)**
You may choose to include further statements||where relevant about:| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Grants,
Reduced rate rentals from community user
groups,
Commercial user full rate rentals, and
Donations.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/a| |A description of the principal
risks facing the charity|Para 1.46|Loss of the Village Hall – protected through
insurances,
Increased running costs – mitigated
through recent focus on hall improvements
to reduce carbon footprint,
Loss of users – mitigated through highly
active volunteers and Management
Committee developing new and varied
activities, and
Loss of volunteers – mitigated through local
recruitment, mentoring and retention.| Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust Deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Trustees incorporated as a body| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|New Trustees are either selected by the
existing Trustees or via nominations at the
Annual General Meeting, as and when
deemed necessary to ensure the
continuance of the Charity.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Llanteg Village Hall| |---|---| |Other name the charity uses|| |Registered charity number|518213| |Charity’s principal address|Llanteg Village Hall
Llanteg
Narberth
Pembrokeshire
SA67 8QE| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Simon Lander|Chairman||| ||RoyJames|Vice-Chairman||| ||MaryMegarry|Treasurer||| ||Carol Lander|Secretary||| ||Susan James|Vice-Secretary||| ||TonyBrinsden|||| ||Jill Roberts|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/a held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Additional information (optional)**
**Names and addresses of advisers (Optional information)**|**Additional information (optional)**
**Names and addresses of advisers (Optional information)**|**Additional information (optional)**
**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |Accountant
(Annual
inspection
of
accounts)|Carwyn Morgan|Ashmole & Co
The Old School
The Quay
Carmarthen
SA31 3LN| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Simon Antony Lander **Position (eg Secretary,** Chairman **Chair, etc) Date** 23/07/2024 |**Income and Expenditure Account 1/11/22- 31/10/23**|**Income and Expenditure Account 1/11/22- 31/10/23**|||**21/22**|| |---|---|---|---|---|---| |Income|Room Hire
|3,896.00||2,873.00|| ||Newsleter
|475.00||720.00|| ||Grants
|43,755.68||4,263.01|| ||Donatons
|1,094.24||587.42|| ||Sundry Income
|520.42|||| ||100 Club
|600.00||482.00|| ||Jubilee|||673.80|| ||Bank Interest
|276.01||13.59|| ||||50,617.35||9,612.82| |Expenditure|Maintenance
|2,610.09||1,389.82|| ||General
|162.87|||| ||Newsleter
|544.00||542.00|| ||LHP/Utlites
|2,241.04||2,406.40|| ||Cleaning
|611.67|||| ||WiFi
|227.14||554.40|| ||Insurance
|1,194.30||1,288.66|| ||Admin
|173.10||465.09|| ||Projects - Own funds
|748.79||-|| ||Projects - Grant funding
|39,646.90||2,537.21|| ||Jubilee|||673.10|| ||Events
|353.99|||| ||Bank Charges
|70.40||60.21|| ||Donatons
|739.64||337.00|| ||.||49,323.93||10,253.89| Operating surfeit/(deficit) 1,293.42 (641.07) Opening Balance Receipts |Current Account|540.07|81,763.48| |---|---|---| |Deposit Account|17,527.24|41,331.69| |||**Cash at Bank**| ||Made up of:|Restricted Fun| |||General Funds| Withdrawals Closing Balance ||80,936.55|1,367.00| |---|---|---| ||40,865.20|17,993.73| |||**19,360.73**| |nds||4,741.74| |s||14,618.99| L18nte Hall ncome and Ex endlture Account for the ear ended 31st October 2023. 22123 21122 In¢om• Room Hire Newsletter Grant5 Donations Sundry Income 100 Club Jubllee Bank Interest 3,896.00 475.00 43,755.68 1,094.24 520.42 GOO.00 2.873.00 720.00 4.263.01 587.42 482.00 673.80 13.59 276.01 50.617.35 9,612.82 Expendlture Maintenance General Newsletter tHP/Utilities Cleanlng WIFI Insurance Admin Projects- Own funds Projects- Grant fundln8 Jubilee Events Bank Char8e5 2,610.09 162.87 544.00 2,241.04 611.67 227.14 1.194.30 173,10 748.79 39,646.90 1,389.82 542.00 2.406.40 554AO 1,298.66 465.09 2.537.21 673.10 353.99 70.40 60.21 Donatlons 739.64 337.00 49323.93 10.253.89 Optratlng surfeltlldell¢ltl 1393.42 1641.071