2025-03-31-accounts

Annual General Meeting Thursday 25[th] September 2025

Wolverhampton Scouts (t/a Patshull Activity Centre), registered charity 518018

Agenda

1. Introduction and welcome

2. Apologies for absence

3. Governance topics

• a. Minutes of last AGM b. Adopting constitution c. Note the financial year

• d. Appointed and community members e. Number of members appointed to Trustee Board

4. Review of previous year

a. PAC Review of the Year b. Receive & consider the ROTY

5. Making appointments

• a. Chair

• b. Treasurer

• c. Manager

• d. Deputy Manager

• e. Independent Auditor

• f. Trustees

• f. Quorum at future meetings

6. Closing remarks

Governance Topics

Review of previous year

Deputy Manager/Warden report

Yet another absolutely exceptional year!

Continuing to maintain our year-on-year track record of performance, constantly increasing the level of income we generate to the level of investment and improvements we have made.

A huge thank you to our fantastic team of volunteers, who all give up their time to make what we do possible!

– of everyone! From Bob, Richard, myself, and our wider Trustee Board A HUGE THANK YOU TO! You should all be extremely proud of your contribution; our successes are down to the achievements As ever, we are always looking for additional volunteers to join our team. If you are interested in volunteering, in a wide range of different roles, please do get in touch with [e-mail]!

Bookings update

Quite simply, our bookings have never looked better!

Here’s a summary of of what we have achieved during the 2024/25 financial year:

• Q1 April-June £15,740.10

• Q2 July-September £16,319.50

• Q3 October-December £6,918.10

• Q4 onwards £6,593.60

This totals to an overall income of approximately £45,571.30 (equating to a 54.99% increase!)

Simply our best year yet!

Just for info… 2025/26 bookings are already sitting at £34,161.16

Providore update

Here’s a summary of of what we have achieved during the current financial year:

• Q1 April-June £1,978.69

• Q2 July-September £2,569.47

• Q3 October-December £736.73

• Q4 onwards £1,021.21

This totals a turnover of £6306.10

Our top performing product during this period has continued to be our Patshull Bear and the Patshull badge !

We have a current stock cost value of £5225.49 with a future sales value of £12670.29.

Treasurers Report

Profit and Loss Year end 31/03/2025

• The 2024-25 year has been another record year for Patshull with total income received of £56k. This year again we saw an increase in revenue from activity fees £11k vs 9.5K last year again justifying our investment in the site and the additional activities we can now offer.

• The golf house remains our biggest earner with £18k of revenue coming from this alone in the last year.

• Repairs and maintenance have remined high £6k as we continue to improve the site and keep is looking its best for our guests. However, has reduced compared to previous years as we move to a more sustainable rolling maintenance schedule with a number of the one off expenses in prior years now falling away.

• Depreciation remains high due to the large investment we have made over the last 2-3 years so in our last committee meeting we have taken the opportunity to change the presentation of the accounts adding in a separate line which removes depreciation and donations to give us an operating profit for the site which is showing a £37k profit up from £12k last year.

Balance sheet as at 31/03/2025

• We have continued to invest into the site with £17k of new assets capitalised in the year after depreciation in the year of £25k our assets have decreased from £159k to £150k.

• The new landlord’s loan has reduced from £23k to £20k in line with the agreement.

• The bank balance has grown in line with the increased profitability of the site, we have continues to have various protected pots for specific reasons but our free cash position has increased from £5k to £36k which we will continue to look how best to reinvest tis money back into the site.

• Net assets of the year have increased from £172k to £194k. which I think is an excellent result and reflects the investment we have made in the site which we feel stands us in a very good place at a very exciting time for the campsite.

Wofverhampton & District Boy S(outs Local A59xiati( TIA Patshull Scout Canip Profit and Loss Ac(ount For Period End 31.03.25 1 2024 25 2 2024 25 3 2024 25 4 2024 25 YTD 2024 25 2023 2022 23 Sale5 Camp Fees (inc Depjsts) GOW Hou Fees Provbjore Sale5 6,951 3,873 1,979 4,015 453 6,674 3,897 2,569 1,593 2,796 5,499 I,￿0 1,653 716 224 206 16,055 18,736 6,569 11.155 1,766 1,182 703 4,604 13,154 4,135 9,593 1,284 710 6,954 6,270 3,923 8,207 1,630 278 389 5,467 1,021 3,895 FEkJ Kitdn Bain Hie Intere Gynd Grnnts 233 164 226 146 17,914 15,224 12.094 10.934 56,166 34.066 27,650 Cost of sales (provldore} Puithases DeoEase l (Increase) in Stocks 4,866 -3,658 169 5,927 -2,637 2,346 317 1,224 283 438 1,175 803 41Wo 1,208 1,362 53Wo 438 562 56Wo 469 55Z 54•h 3,290 3,279 50Wo 2,663 1,472 36Wo 716 3,207 820h Prov•dor Profft Prov•dor Profft Margin Gross Profrtl(Loss): 16,739 14,016 11.656 10,465 52,876 31,404 26,935 Overheads Rent Rate5 ht&H& Insui'ance Repais & MainterbarKe Telephone & Fax ArtNity conwmabks IV LiceKe Subxritthns Ve4enteer costs Adv￿t￿ng & PR Depr￿￿￿1 132 607 2,428 loo 319 45 679 607 1,317 loo 2,034 610 3,513 2.431 5,974 405 549 175 374 2,352 6,356 2,557 8,013 387 3,736 1,855 13,578 330 143 159 332 1,752 15 15,167 607 1.645 102 231 103 45 45 In 759 1,029 374 21 1,197 1.133 6,314 6,503 6,469 6,483 25,769 23,038 10,003 6.735 11,331 2.686 9,217 440 10,992 -527 41,543 11,333 42,311 -10.908 37,066 -10,131 Plet Profitl(Loss) Before Donatlons Donations Non Ow'atK>n and expervjtu 12,889 -2,320 10,569 208 4.800 &"ants 16,732 12,889 15,574 -1320 120 10,569 21,902 5,008 -5,900 16,737 6,606 Ilet Profitl(Loss) After Donations 6,735 -527 Net Profitl(Loss) Exd Donations, Grants & Depreciation 13,050 9,189 8,909 5,956 37,103 12,131 5,036

Wolverhainpton & District Boy Scouts Local Association TIA Patshiill Scout Canip Balance Sheet as at 31.03.25 1 2024 25 2 2024 25 3 2024 25 2024 2023 24 2022 23 Fixed Assets Acbvity Equi[￿t xtures, Fittings & EqUIp￿￿t Plant & Machiwy New ste 10,428 128,339 13,941 4,257 12,651 123,858 13,436 4,257 12,128 120,042 12,931 4,257 12,973 121,092 12,427 4,257 7,077 115.701 2,042 4,257 132,762 14,446 4,257 156.964 154.202 149.358 150.749 159.070 129.075 Current Assets Str￿k rbtors and prepaynnts 2,194 5,852 5,414 5,308 2,477 2,793 tk)rts EqUlF￿nent Replacement fund Camping Equipnnt Sales tknnabons New 9te fund Restricted Future rent furw Bank Balance Cash to be banked 7,719 20,510 13.468 11,244 11.768 10,923 19,3(X) 3,346 7,5(K) 21,583 3,346 7,5CKI 36,073 827 13,346 15,IXJO 12,422 7,500 39,117 36,139 4,882 48,091 64,082 67,146 63,978 37.504 78,400 irrent Liabilities Trade Cr￿lt(y5 E￿FM)9ts Mwcer Loan Accruals 2,995 22,5( 21,250 21,250 20,0 23,750 28,750 25.495 22,596 179.560 23,150 40,932 195,134 21,250 45,896 195,254 20.000 43.978 194.727 23.750 13,754 172.825 28,750 49.650 178,725 Ciirrent Assets less Curreiit Liabilities: Total A55ets less Curreiit Liabilities: Capital & Reserves Capitsl Account P & L Account 172,825 6,735 172,825 22,310 172,825 22,429 In,825 21,902 178,725 (5,94)) ) 172,119 179,560 195,134 195,254 194,727 172,825 178,725

Add￿5.. CHARITY COMMISSION FOR ENGLAND AND WAIES Independent examlner's report on the accounts Sècllon A Independent Examiner's Report Section a Olsc105ure Ckniy complete rf the exriner needs to highlight fn818.ial maiiors ol concem (séè CC32, IrNJepend•ni trxarnination ol ¢haT￿Y aGGounts. s"r8thon6 gJdanc8 for examiners) Report to th• Irutyle Wrjvwhampton Scouti On accounty for th• y•ar •nd•d 31" Maf¢h 2026 Chrlty no 111 any} 51e4ie Glv• h•r• brw d•l•lls ol ny It•m that th• ex4mln•r wlJhM to dig¢108•. Set oui on p•y• I rewfl lo the Iruslw on my èxarnination ol Ihg occowrts ol Ihe abovè charrty I'lhg fru81"1 for ￿•r ended 31103 12025 A• th• chartly'$ trust¢o¥. you are reSP￿il￿e for tl P￿p•rat￿jn of Ihe g¢¢ounls m acctydanca wilh Ihe r•quir•rnent$ of the Ch8niie3 Aci 2011 I'tJ Acl"), R••pon•lbillth And tyhofrnp I report In reS￿¢t of my exthminat￿n of the Tru51'5 ¥counts ¢8fnBd our der Sttlion 145 of lh• 2011 Aci and in carryw oul my examin¥lK•n. I hav• followed al Bpplcat4e Dir•di(ffi8 giwn ty Iht Chy Comrnissi undef Sèct￿}￿ 14515Mbl ol the Act. Ind•pgndent l am qualifi•d tts Lmd8rtak• examin•tlon by b¢1￿ a qu8lTd Chgrtered •xJmlnerfs •Lilem•nt Managernenl Accounlanl I h•¥• wnplpl•d my examlftation. l confim Ih•t no matèri4 matt•rÈ h ryne to my attention In r￿n[￿j¢1￿) with the exam1nat1c￿ which glvets me ca￿￿ lo believ• Ihal In. •ny mal•n•i ro8pect ac￿ntIn9 i¢cord• wre not kerrt In aCC￿d￿nCe wrth •ctknn 130 ol Charrties Acl.. or th8 ¥countg did not accord the Kty)unbng f•¢oth'. or •¢count# did Gompty Wllh the 9ppl￿tle feothrem•nts on¢erniw trbe Iorni 8nd cont•ni of 4ccount$ 60t out in th• Ch8rrtie8 (Accounts arJ ReFK>rlg) Reoul81ion8 2008 Olhw Ihan any requlrm•ftt that the accounts 91￿ a 'true and lali vw which Is not 4 m4tt•r consthied ai part of an in¢knndent exarnination. I hav8 no ¢oncerng w)d have cryne arms5 no ot￿r matt•rs in conrnthn wilh the axamination lo wh￿h att8niJon 5houfd dr￿n In this report in order to •nabkn • proper understanding tsl the aC￿unts lo be roa¢hed. Sign•d.. 21415-25 N•m•.' Rele¥•nt prof•ulonal Ichrod Instrtute of Man4em&nt A¢counl¥nts 9￿￿1￿C￿tIOn(SI or b)dy lil •nyl- IER Ocl 2018 IER Oct 2018

Managers Report

• Lease to 2040 during the year we secured a new lease that will keep us on the site until December 2040. This cements our future and will allow us to make strategic plans for significant improvements and look to gain grant funding to develop those.

• Partnerships with the Mercers Joe has been working extremely hard on a school farm experience development with the Mercers that builds on our excellent relationship with them and will provide us with some excellent facilities.

• Building the Future As touched on above we are making plans, now our future on the site is secure, to build a bright future for Patshull , we will continue to work on this and bring back to the board in the near

• A huge thank you to all the volunteers that make Patshull what it is, I am extremely proud of how much we achieve at Patshull without an employed workforce, the quality of our site and the activities we are able to offer far exceeds anyone’s expectations, keep up the excellent work!

Making appointments

Closing remarks