# **Annual General Meeting Thursday 25[th] September 2025** 

Wolverhampton Scouts (t/a Patshull Activity Centre), registered charity 518018 



## **Agenda** 

## **1. Introduction and welcome** 

## **2. Apologies for absence** 

**3. Governance topics** 

   - a. Minutes of last AGM b. Adopting constitution c. Note the financial year 

   - d. Appointed and community members e. Number of members appointed to Trustee Board 

## **4. Review of previous year** 

a. PAC Review of the Year b. Receive & consider the ROTY 

## **5. Making appointments** 

   - a. Chair 

   - b. Treasurer 

   - c. Manager 

   - d. Deputy Manager 

   - e. Independent Auditor 

   - f. Trustees 

- f. Quorum at future meetings 

## **6. Closing remarks** 



Governance Topics

Review of previous year

## **Deputy Manager/Warden report** 

Yet another absolutely exceptional year! 

Continuing to maintain our year-on-year track record of performance, constantly increasing the level of income we generate to the level of investment and improvements we have made. 

A huge thank you to our fantastic team of volunteers, who all give up their time to make what we do possible! 

– of everyone! From Bob, Richard, myself, and our wider Trustee Board A HUGE THANK YOU TO! You should all be extremely proud of your contribution; our successes are down to the achievements As ever, we are always looking for additional volunteers to join our team. If you are interested in volunteering, in a wide range of different roles, please do get in touch with joe@Patshull.org.uk! 



## **Bookings update** 

Quite simply, our bookings have never looked better! 

Here’s a summary of of what we have achieved during the 2024/25 financial year: 

- Q1 April-June **£15,740.10** 

- Q2 July-September **£16,319.50** 

- Q3 October-December **£6,918.10** 

- Q4 onwards **£6,593.60** 

This totals to an overall income of approximately **£45,571.30 (equating to a 54.99% increase!)** 

Simply our best year yet! 

Just for info… 2025/26 bookings are already sitting at **£34,161.16** 



## **Providore update** 

Here’s a summary of of what we have achieved during the current financial year: 

- Q1 April-June **£1,978.69** 

- Q2 July-September **£2,569.47** 

- Q3 October-December **£736.73** 

- Q4 onwards **£1,021.21** 

This totals a turnover of **£6306.10** 

Our top performing product during this period has continued to be our **Patshull Bear** and the **Patshull badge** ! 

We have a current stock cost value of **£5225.49** with a future sales value of **£12670.29.** 



## **Treasurers Report** 

## **Profit and Loss Year end 31/03/2025** 

- The 2024-25 year has been another record year for Patshull with total income received of £56k. This year again we saw an increase in revenue from activity fees £11k vs 9.5K last year again justifying our investment in the site and the additional activities we can now offer. 

- The golf house remains our biggest earner with £18k of revenue coming from this alone in the last year. 

- Repairs and maintenance have remined high £6k as we continue to improve the site and keep is looking its best for our guests. However, has reduced compared to previous years as we move to a more sustainable rolling maintenance schedule with a number of the one off expenses in prior years now falling away. 

- Depreciation remains high due to the large investment we have made over the last 2-3 years so in our last committee meeting we have taken the opportunity to change the presentation of the accounts adding in a separate line which removes depreciation and donations to give us an operating profit for the site which is showing a £37k profit up from £12k last year. 

## **Balance sheet as at 31/03/2025** 

- We have continued to invest into the site with £17k of new assets capitalised in the year after depreciation in the year of £25k our assets have decreased from £159k to £150k. 

- The new landlord’s loan has reduced from £23k to £20k in line with the agreement. 

- The bank balance has grown in line with the increased profitability of the site, we have continues to have various protected pots for specific reasons but our free cash position has increased from £5k to £36k which we will continue to look how best to reinvest tis money back into the site. 

- Net assets of the year have increased from £172k to £194k. which I think is an excellent result and reflects the investment we have made in the site which we feel stands us in a very good place at a very exciting time for the campsite. 



Wofverhampton & District Boy S(outs Local A59xiati(
TIA Patshull Scout Canip
Profit and Loss Ac(ount
For Period End 31.03.25
1 2024
25
2 2024
25
3 2024
25
4 2024
25
YTD 2024
25
2023
2022
23
Sale5
Camp Fees (inc Depjsts)
GOW Hou* Fees
Provbjore Sale5
6,951
3,873
1,979
4,015
453
6,674
3,897
2,569
1,593
2,796
5,499
I,￿0
1,653
716
224
206
16,055
18,736
6,569
11.155
1,766
1,182
703
4,604
13,154
4,135
9,593
1,284
710
6,954
6,270
3,923
8,207
1,630
278
389
5,467
1,021
3,895
FEkJ Kitd*n
Bain Hie
Intere
Gynd Grnnts
233
164
226
146
17,914
15,224
12.094
10.934
56,166
34.066
27,650
Cost of sales (provldore}
Puithases
DeoEase l (Increase) in Stocks
4,866
-3,658
169
5,927
-2,637
2,346
317
1,224
283
438
1,175
803
41Wo
1,208
1,362
53Wo
438
562
56Wo
469
55Z
54•h
3,290
3,279
50Wo
2,663
1,472
36Wo
716
3,207
820h
Prov•dor Profft
Prov•dor Profft Margin
Gross Profrtl(Loss):
16,739
14,016
11.656
10,465
52,876
31,404
26,935
Overheads
Rent
Rate5
ht&H&
Insui'ance
Repais & MainterbarKe
Telephone & Fax
ArtNity conwmabks
IV LiceKe
Subxritthns
Ve4enteer costs
Adv￿t￿ng & PR
Depr￿￿￿1
132
607
2,428
loo
319
45
679
607
1,317
loo
2,034
610
3,513
2.431
5,974
405
549
175
374
2,352
6,356
2,557
8,013
387
3,736
1,855
13,578
330
143
159
332
1,752
15
15,167
607
1.645
102
231
103
45
45
In
759
1,029
374
21
1,197
1.133
6,314
6,503
6,469
6,483
25,769
23,038
10,003
6.735
11,331
2.686
9,217
440
10,992
-527
41,543
11,333
42,311
-10.908
37,066
-10,131
Plet Profitl(Loss) Before Donatlons
Donations
Non Ow'atK>n and expervjtu
12,889
-2,320
10,569
208
4.800
&"ants
16,732
12,889
15,574
-1320
120
10,569
21,902
5,008
-5,900
16,737
6,606
Ilet Profitl(Loss) After Donations
6,735
-527
Net Profitl(Loss) Exd Donations, Grants & Depreciation
13,050
9,189
8,909
5,956
37,103
12,131
5,036

Wolverhainpton & District Boy Scouts Local Association
TIA Patshiill Scout Canip
Balance Sheet
as at 31.03.25
1 2024
25
2 2024
25
3 2024
25
2024
2023
24
2022
23
Fixed Assets
Acbvity Equi[￿t
xtures, Fittings & EqUIp￿*￿t
Plant & Machiwy
New ste
10,428
128,339
13,941
4,257
12,651
123,858
13,436
4,257
12,128
120,042
12,931
4,257
12,973
121,092
12,427
4,257
7,077
115.701
2,042
4,257
132,762
14,446
4,257
156.964
154.202
149.358
150.749
159.070
129.075
Current Assets
Str￿k
r*btors and prepayn*nts
2,194
5,852
5,414
5,308
2,477
2,793
tk)rts
EqUlF￿nent Replacement fund
Camping Equipn*nt Sales
tknnabons
New 9te fund
Restricted Future rent furw
Bank Balance
Cash to be banked
7,719
20,510
13.468
11,244
11.768
10,923
19,3(X)
3,346
7,5(K)
21,583
3,346
7,5CKI
36,073
827
13,346
15,IXJO
12,422
7,500
39,117
36,139
4,882
48,091
64,082
67,146
63,978
37.504
78,400
irrent Liabilities
Trade Cr￿lt(y5
E￿FM)9ts
Mwcer Loan
Accruals
2,995
22,5(
21,250
21,250
20,0
23,750
28,750
25.495
22,596
179.560
23,150
40,932
195,134
21,250
45,896
195,254
20.000
43.978
194.727
23.750
13,754
172.825
28,750
49.650
178,725
Ciirrent Assets less Curreiit Liabilities:
Total A55ets less Curreiit Liabilities:
Capital & Reserves
Capitsl Account
P & L Account
172,825
6,735
172,825
22,310
172,825
22,429
In,825
21,902
178,725
(5,94)) )
172,119
179,560
195,134
195,254
194,727
172,825
178,725

Add￿5..
CHARITY COMMISSION
FOR ENGLAND AND WAIES
Independent examlner's report on the
accounts
Sècllon A
Independent Examiner's Report
Section a
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Sign•d..
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Oct 2018

## **Managers Report** 

- Lease to 2040 during the year we secured a new lease that will keep us on the site until December 2040. This cements our future and will allow us to make strategic plans for significant improvements and look to gain grant funding to develop those. 

- Partnerships with the Mercers Joe has been working extremely hard on a school farm experience development with the Mercers that builds on our excellent relationship with them and will provide us with some excellent facilities. 

- Building the Future As touched on above we are making plans, now our future on the site is secure, to build a bright future for Patshull , we will continue to work on this and bring back to the board in the near 

- A huge thank you to all the volunteers that make Patshull what it is, I am extremely proud of how much we achieve at Patshull without an employed workforce, the quality of our site and the activities we are able to offer far exceeds anyone’s expectations, keep up the excellent work! 



Making appointments

Closing remarks