Trustees’ Annual Report for the period
From 01.05.2024 Period start date To 30.04.2025 Period end date
Charity name:Hutton Village Hall Management Committee
Charity registration number:517931
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To hod the property on trust for the use of the inhabitants of the Parish of Hutton |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
To maintain the hall and make it available for hire for groups, clubs associations etc. and for private hire. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | The charity is run entirely by unpaid volunteers |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We provide facilities for groups, societies etc. to hold meetings for all ages and interest in the community including a play group, art classes, yoga, indoor bowling, flower arranging etc. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity is in a sound financial position at the end of the period with £70657 in the bank |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are kept for improvements and maintenance of the building |
| Amount of reserves held | Para 1.22 | We aim to never go below £15.000 reserves |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
The main income is from the hire of the hall and facilities. Our main fund raiser is the organising and running the village fete every May. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Registered charity |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Up to 9 elected members – voted on by the community. All clubs & societies can appoint 2 members. The trustees can co-opted a further 5 members |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Hutton Village Hall Management Committee |
|---|---|
| Other name the charity uses | Hutton Village Hll |
| Registered charity number | 517931 |
| Charity’s principal address | Moor Lane Hutton,Preston PR4 5SE |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Andrew Baller | Chairman | |||
| Emma Lamb | Vice Chair | |||
| Barbara Baller | Treasurer | |||
| Laura Lane | Secretary | |||
| Morag Nuttall | Booking Secretary | |||
| Ross Bullock | ||||
| Margaret Molly | Hutton Priory Patchers | |||
| Susan Scott | Hutton Playgroup | |||
| Roger Mitchell | 1.05.24 – 3.03.25 | |||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Emma Lamb Full name(s) Barbara Baller
Position (eg Secretary, Treasurer Chair, etc)
Date
27.11 2024
Hutton Village Hall Management Committee Registered Charity No. 517931
Receipts and Payments Account for the year ended 30[th] April 2025
| Receipts from Hall Activities | Receipts from Hall Activities | Receipts from Hall Activities | Payments for Running | the Hall | |
|---|---|---|---|---|---|
| Hire of hall | 14275 | Insurance premium | 1199 | ||
| Indemnity receipts | 100 | Licences & subscriptions | 180 | ||
| Bar receipts | 4080 | Gas,water,electricity,phone | 4878 | ||
| Repairs | 1538 | ||||
| Cleaning | 3235 | ||||
| Bar purchases | 2291 | ||||
| 18455 | 13321 | ||||
| Gross Receipts from Fund Raising | Payments for Fund Raising | ||||
| May Day 2024 | 6791 | May Day 2024 expenses | 3230 | ||
| Concert Nights | 353 | Concert Nights | 113 | ||
| Social Evening | 94 | ||||
| 7144 | 3437 | ||||
| Investment Income | Management & Administration | ||||
| Bank Interest – Santander | 2240 | Stationery & Stamps | 85 | ||
| Meetings | 22 | ||||
| Honorarium | 150 | ||||
| 257 | |||||
| Donations | Other Payments | ||||
| Dr. Gosh | 50 | Balance Aluminium doors | 5283 | ||
| Creative Network | 315 | Hand rail | 540 | ||
| Water Boiler | 187 | ||||
| Kitchen Utensils | 25 | ||||
| Miscellanies | 10 | ||||
| 365 | 6045 | ||||
| Excess of receipts over payments | 5144 | ||||
| 28204 | 28204 | ||||
| ------- | ------- | ||||
| Cash funds last year | 65521 | ||||
| Excess of receipts over payments | 5144 | ||||
| 70665 | |||||
| -------- | |||||
| ……………………………...Barbara Baller | Hon. Treasurer | ||||
| ……………………………...Sandra Wiseman | Independent Examiner |
Independent Examiners report to the trustees of Hutton Village Hall Management Committee
| report to the trustees on my examination of the accounts of the Hutton Village Hall Management Committee (the Committee) for the year ended 30" April 2025.
Responsibilities and basis of report
As the charity trustees of the Committee, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011. | report in respect of my examination of the Committee’s accounts carried out under section 145 of the 2011 Act and in carrying my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner’s statement
| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. Accounting records were not kept in respect of the Committee as required by section 130 of the Act; or
- The accounts do not accord with those records
| have no concerns and have come across no other matters in connection with the examination to which the attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Name:
Sandra Wiseman ACMA, CGMA
Membership of Professional Body:
Address:
Date:
Chartered Institute of Management Accountants
24 Cockersand Ave, Hutton, Preston PR4 5FN 12/7/25