2024-03-31-accounts - Erewash Scouts

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LONG EATON DISTRICT SCOUT COUNCIL

TRUSTEES’ ANNUAL REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31st MARCH 2024

Charity Registration Number 517911 District Registration Number with The Scout Association 11314

President

Mr G Kirkbride

Vice President

Mr R Gent

Ex-Officio Members

Chair Mr P Lees

Secretary Miss S Micklewright Treasurer Mrs A Coles (retired 11[th] June 2023) Mrs S Atkinson (appointed 11[th] June 2023) District Commissioner Mrs C Halls-Jukes District Youth Commissioner Mr H Atkinson District Explorer Scout Commissioner Mr C Cartwright District Scout Network Commissioner Mr M Micklewright

Bankers

Contact Name and Address

Barclays Bank plc, Long Eaton Lloyds Bank plc, Long Eaton Mrs S Atkinson 1 The Spring Long Eaton Nottinghamshire NG10 1PJ

Structure, governance and management

Description of charity’s trusts

The District’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The District is a trust established under its rules, which are common to all Scout Association units. The Trustees are appointed in accordance with the Policy, Organisation and Rules and the District Constitution, adopted on 8[th] May 2022.

Additional governance issues

The District is managed by the District Executive Committee, the members of which are ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with the legislation applicable to charities. This includes the registration, keeping of proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of 3 independent representatives: Chair, Treasurer and Secretary together with the District Commissioner, District Youth Commissioner, District Explorer Scout Commissioner and District Scout Network Commissioner together with elected, nominated and co-opted members. Members of the Executive Committee are asked to complete the ‘Trustee Induction’ training within the first 5 months of joining the committee.

The District Executive Committee exists to support the District and District Commissioner in meeting the responsibilities and is responsible for:

The maintenance of District property;
The raising of funds and the administration of District finance;
The insurance of persons, property and equipment;
District public occasions;
Assisting in the recruitment and appointment of leaders and other adult support;
Appointing any sub committees, including the District Appointments Advisory Committee and Trent Lock Scout Activity Centre Committee;
Appointing District Administrators and Advisors other than those who are elected.

Risk

The District Executive Committee has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that has been identified is the merge of Long Eaton Scouts and Ilkeston Scouts (a neighbouring Scout District) to form the new Erewash Scouts as well as operations of Trent Lock Scout Activity Centre.

The formation of Erewash Scouts has extended the accounting year for Long Eaton Scouts to be Jan 2023 - Mar 2024. Going forward the accounting year for Erewash Scouts will be April/March

Damage to property and equipment - The District has sufficient contents insurance in place to mitigate against permanent loss.

Injury to leaders, helpers, supporters and members - The District, through subscriptions and reserves, contributes to the Scout Associations national accident insurance policy. Risk Assessments are required by members to be undertaken before all activities. The responsibility is for the event leader and their line manager.

Reduced income from fundraising - The District is primarily reliant upon income from subscriptions and fundraising. The District does hold a reserve to ensure the continuity of activities should there be a major

reduction in income. The Committee is developing a fundraising strategy to minimise future increases in member subscriptions as well as a reserves policy.

Reduction or loss of leaders - The District is totally reliant upon volunteers to run and administer the activities of the District. If there was a reduction in the number of adult volunteers to an unacceptable level in a particular section or the District as a whole then there would be a contraction, consolidation or closure of a section or group. In the worst case scenario, the complete closure of the group.

Reduction or loss of youth members - The District provides activities for all young people aged 4 to 24*. If there was a reduction in membership in a particular section or a group as a whole then there would be a contraction, consolidation or closure of a section or group. In the worst case scenario, the complete closure of the group would take place.

*Note: during this reporting period there was no provision within the District for the age group 4 – 6.

Internal controls - The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss. These include two signatories for all payments and the comprehensive insurance policy to ensure that all insurable risks are covered.

Objectives and activities

Summary of the objects of the District set out in it’s governing document

Long Eaton District Scout Council adopts the rules outlined in The Scout Association’s Policy, Organisation and Rules. A new constitution was adopted at the District AGM on 8[th] May 2022.

Summary of the main activities in relation to these objects

The aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the aim of the Association is by providing an enjoyable and attractive scheme of progressive training based on the Scout Promise and Law and guided by adult leadership. The District meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Financial Review

Reserves Policy

The District’s policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. The District Executive Committee considers that the District should hold a sum equivalent to 12 months running costs.

Investment Policy

The District Executive monitors the levels of bank balances, and the interest rates received to ensure that the District obtains maximum value and income from its banking arrangements. The Executive have not invested in longer-term investments such as stocks and shares. All funds are held in cash using mainstream banks.

Funding Policy

The District Executive has defined policies for funding the various activities of the District. This policy drives future budget planning and financial decision making.

Plans for future periods

During the year 2023/2024 Long Eaton Scouts has identified further development of the Executive Committee with governance and various sub committees and the focus for the next year is on the Adult Volunteers and

supporting them to continue to deliver to the young people. The following areas will be the focus for the District Team.

Erewash Scouts will:

Improve its governances
Better manage risk assoicated with operations
Share resources across the District: Adult Volunteers, Equipment, Experience, Programs
Create a community of Scouting where adult volunteers are supported
Ensure support and development of training is in place
Seek opportunities for increasing the number of Adult Volunteers across all areas of the District. Ensure key roles are appointed within the District Team.

Declaration

The trustees approved the trustees’ report above on 29[th] January 2025.

LONG EATON DISTRICT SCOUT COUNCIL (Charity no.517911) Receipts and Payments Account

			Year start date	Year start date	Year end date 31/03/2024
		For the year from	01/01/2023	To	31/03/2024

Receipts and payments
Notes Receipts		Unrestricted funds £ 49,669 1,484 10,537 3,688 - 140 65,518 - - - 7,048 400 618 8,066 15,940 15,940 1,630 1,630 558 4 - 300 862 92,015	Restricted funds Endowment funds £ £ - - - - - - - - - - - - - - 1,400 - 1,400 - - - - - - - - - - - - - - - - - - - - - 1,400 - 2024		Total funds £ 49,669 1,484 10,537 3,688 - 140 65,518 - 1,400 1,400 7,048 400 618 8,066 15,940 15,940 1,630 1,630 558 4 - 300 862 93,415 - 93,415	2022 Total funds £
Donations, legacies and similar income				- - - - - -
Membership subscriptions		49,669			49,669	23,727
Donations		1,484			1,484	61
Youth Activities	1	10,537			10,537	5,263
Badge & necker income		3,688			3,688	3,139
Compensation		-			-	108
Courses		140			140	-
Sub total		65,518			65,518	32,298
Grants				- - -
Maintenenace grant		-			-	-
Other grants	2	-			1,400	6,067
Sub total		-			1,400	6,067
Fundraising events (gross)				- -
Jamboree 2023		7,048			7,048	13,509
Tree planting - Sawley Park		400			400	100
Other fundraising activities	3	618			618	16
Sub total		8,066			8,066	13,624
Activity Centre income				- - - - - - - -
Camp & activity fees		15,940			15,940	13,347
Sub total		15,940			15,940	13,347
MiniBus Hire
MiniBus Hire		1,630			1,630
		1,630			1,630
Investment income
Bank interest		558			558	159
Account Closure		4			4	-
The Scout Association Short Term Investment Service		-			-	11
Uncashed Cheques Written Off		300			300	-
Sub total		862			862	170
*Total Gross Income* Asset and investment sales, etc. *Total receipts*
				-	93,415	65,505

		-	-	-	-	-
		92,015	1,400
		92,015	1,400	-	93,415	65,505

1 of 3

LT700003 July 2021)

LONG EATON DISTRICT SCOUT COUNCIL (Charity no.517911) Receipts and Payments Account

			Year start date	Year start date	Year end date 31/03/2024
		For the year from	01/01/2023	To	31/03/2024

Receipts and payments
Notes Payments		Unrestricted funds £ 46,352 13,137 140 4,188 6,788 4,526 2,358 655 808 - 1,598 86 - 3,493 16 84,146 9,799 500 10,299 94,445	Restricted funds Endowment funds £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2024		Total funds £	2022 Total funds £
Charitable Payments
Membership subscriptions paid on (National/County/Area/District)		46,352			46,352	21,759
Youth programme and activities	1	13,137			13,137	7,260
Adult support and training		140			140	-
Premise expenses	4	4,188			4,188	6,021
Materials and equipment	5	6,788			6,788	3,608
Maintenance	6	4,526			4,526
Insurance		2,358			2,358	2,447
Catering		655			655
Admin expenses	7	808			808	541
Contribution to camp costs		-			-	-
Uniforms		1,598			1,598	-
Overstated Funds from Previous Year		86			86	-
Donations and gifts		-			-	250
Badge and Necker purchases		3,493			3,493	3,004
MiniBus		16			16	-
		84,146			84,146	44,889
Fundraising expenses
Jamboree		9,799			9,799	12,057
Other fundraising costs		500			500	-
Sub total		10,299			10,299	12,057
*Total Gross Expenditure* Asset and investment h *Total payments* *Net of receipts/(payments)* Transfers between funds Cash funds last year end *Cash funds this year end*
						56,946

		-	-	-	-	-
		94,445 - 2,430 - 101,856 99,426	- 1,400 - 1,956 3,356	- - - - -
						56,946

		- 2,430	1,400	-	- 1,030	8,559
		-	-	-	-	-
		101,856	1,956	-	103,812	95,253
		99,426	3,356	-	102,782	103,812

2 of 3

LT700003 July 2021)

LONG EATON DISTRICT SCOUT COUNCIL (Charity no.517911) Receipts and Payments Account

Year start date For the year 01/01/2023 from

Year end date

01/01/2023 To 31/03/2024

Statement of assets and liabilities at the end of the year

		Unrestricted funds £ 39,932 62,248 - - 601 102,782	Restricted funds Endowment funds £ £ - - - - - - - - - - - 31/03/2024	Restricted funds Endowment funds £ £ - - - - - - - - - - - 31/03/2024	Total funds £ 39,932 62,248 - - 601 102,782	31/12/2021 Total funds £
Cash funds	8			- - - - -
Bank current account		39,932			39,932	39,424
Savings account		62,248			62,248	60,744
Building society account		-			-	-
The Scout Association Short Term Investment Service		-			-	2,834
Cash/Floats		601			601	810
Total cash funds		102,782		-	102,782	103,812

Other monetary assets				- - -
Tax claim		-	-		-	-
Debts due from the County/Area/District/Group		-	-		-	-
Insurance claim		-	-		-	-
Sub total		-	-	-	-	-
Investment assets				- - -
Investment property - detail		-	-		-	-
Quoted investments		-	-		-	-
Other investments - detail		-	-		-	-
Sub total		-	-	-	-	-
Non monetary assets for charity's own use				- - - - - -
Badge and Necker stock		1,800	-		1,800	2,801
Land and buildings		64,261	-		64,261	57,376
Activity centre boats		24,990	-		24,990	33,970
Activity centre contents and equipment		16,924	-		16,924	11,704
District scouting equipment		10,662	-		10,662	3,830
Other			-		-	-
Sub total		118,637	-	-	118,637	109,681
Liabilities				- - - - -
Accounts not yet paid		-	-		-	266
Expenses incurred but not invoiced		-	-		-	-
Subscriptions not yet paid		-	-		-	-
Loan - detail		-	-		-	-
Other liabilities		-	-		-	-
Sub total		-	-	-	-	266

Total net assets		221,419	-	-	221,419	213,759

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by

Signature Print Name

Chair

Treasurer

3 of 3

LT700003 July 2021)

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl mambers of Low(9 TrJisiQlCI gLov Cox)NSci On accounts for the year ended Charlty no {if any) £ilqll Set out on pages I report to the trustee8 on my examination of the accounts of the above charity ('Ihe Trusv) for the year ended Rasponslbllttles and As the charity trustees of the Trust, you are responsible for Ihe preparalion basls of report of the accounts in accordance with Ihe requirements of the Charities Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Direction8 given by Ihe Charity Commission under section 145{5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention { ) in connection with the examination which gives me cause to believe thal in, any material respect: accounting records were nol kept in accofflance with section 130 of Ihe Act or the accounls do not accord with the accounting records Independent examiner's ststement I have no concems and have come across no other matters in connection with the examinalion to which attention should be drawn in order to enable proper understanding of the accounts to be reached. ' Please delete the words In the brackets if they do not apply. Signed: Date: Iq_9-'2 Name: Relevant professlonal quallflcatlonls) or body (If any): Address: IER October 2018

Section B Disclosure Only complete if the examiner needs to highlight matters of nCeM (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief detslls of any Items that tho examinerwlshes to disclose. IER October 2018