**LONG EATON DISTRICT SCOUT COUNCIL**
## **TRUSTEES’ ANNUAL REPORT AND ACCOUNTS**
## **FOR THE YEAR ENDED 31st MARCH 2024**
**Charity Registration Number** 517911 **District Registration Number with The Scout Association** 11314
## **President**
Mr G Kirkbride
## **Vice President**
Mr R Gent
## **Ex-Officio Members**
Chair Mr P Lees
Secretary Miss S Micklewright Treasurer Mrs A Coles (retired 11[th] June 2023) Mrs S Atkinson (appointed 11[th] June 2023) District Commissioner Mrs C Halls-Jukes District Youth Commissioner Mr H Atkinson District Explorer Scout Commissioner Mr C Cartwright District Scout Network Commissioner Mr M Micklewright
## **Bankers**
## **Contact Name and Address**
Barclays Bank plc, Long Eaton Lloyds Bank plc, Long Eaton Mrs S Atkinson 1 The Spring Long Eaton Nottinghamshire NG10 1PJ
## **Structure, governance and management**
## **Description of charity’s trusts**
The District’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The District is a trust established under its rules, which are common to all Scout Association units. The Trustees are appointed in accordance with the Policy, Organisation and Rules and the District Constitution, adopted on 8[th] May 2022.
## **Additional governance issues**
The District is managed by the District Executive Committee, the members of which are ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with the legislation applicable to charities. This includes the registration, keeping of proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives: Chair, Treasurer and Secretary together with the District Commissioner, District Youth Commissioner, District Explorer Scout Commissioner and District Scout Network Commissioner together with elected, nominated and co-opted members. Members of the Executive Committee are asked to complete the ‘Trustee Induction’ training within the first 5 months of joining the committee.
The District Executive Committee exists to support the District and District Commissioner in meeting the responsibilities and is responsible for:
- The maintenance of District property;
- The raising of funds and the administration of District finance;
- The insurance of persons, property and equipment;
- District public occasions;
- Assisting in the recruitment and appointment of leaders and other adult support;
- Appointing any sub committees, including the District Appointments Advisory Committee and Trent Lock Scout Activity Centre Committee;
- Appointing District Administrators and Advisors other than those who are elected.
## **Risk**
The District Executive Committee has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that has been identified is the merge of Long Eaton Scouts and Ilkeston Scouts (a neighbouring Scout District) to form the new Erewash Scouts as well as operations of Trent Lock Scout Activity Centre.
The formation of Erewash Scouts has extended the accounting year for Long Eaton Scouts to be Jan 2023 - Mar 2024. Going forward the accounting year for Erewash Scouts will be April/March
**Damage to property and equipment** - The District has sufficient contents insurance in place to mitigate against permanent loss.
**Injury to leaders, helpers, supporters and members -** The District, through subscriptions and reserves, contributes to the Scout Associations national accident insurance policy. Risk Assessments are required by members to be undertaken before all activities. The responsibility is for the event leader and their line manager.
**Reduced income from fundraising -** The District is primarily reliant upon income from subscriptions and fundraising. The District does hold a reserve to ensure the continuity of activities should there be a major
reduction in income. The Committee is developing a fundraising strategy to minimise future increases in member subscriptions as well as a reserves policy.
**Reduction or loss of leaders** - The District is totally reliant upon volunteers to run and administer the activities of the District. If there was a reduction in the number of adult volunteers to an unacceptable level in a particular section or the District as a whole then there would be a contraction, consolidation or closure of a section or group. In the worst case scenario, the complete closure of the group.
**Reduction or loss of youth members** - The District provides activities for all young people aged 4 to 24*. If there was a reduction in membership in a particular section or a group as a whole then there would be a contraction, consolidation or closure of a section or group. In the worst case scenario, the complete closure of the group would take place.
_*Note: during this reporting period there was no provision within the District for the age group 4 – 6._
**Internal controls -** The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss. These include two signatories for all payments and the comprehensive insurance policy to ensure that all insurable risks are covered.
## **Objectives and activities**
## **Summary of the objects of the District set out in it’s governing document**
Long Eaton District Scout Council adopts the rules outlined in The Scout Association’s Policy, Organisation and Rules. A new constitution was adopted at the District AGM on 8[th] May 2022.
## **Summary of the main activities in relation to these objects**
The aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the aim of the Association is by providing an enjoyable and attractive scheme of progressive training based on the Scout Promise and Law and guided by adult leadership. The District meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
## **Financial Review**
## **Reserves Policy**
The District’s policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. The District Executive Committee considers that the District should hold a sum equivalent to 12 months running costs.
## **Investment Policy**
The District Executive monitors the levels of bank balances, and the interest rates received to ensure that the District obtains maximum value and income from its banking arrangements. The Executive have not invested in longer-term investments such as stocks and shares. All funds are held in cash using mainstream banks.
## **Funding Policy**
The District Executive has defined policies for funding the various activities of the District. This policy drives future budget planning and financial decision making.
## **Plans for future periods**
During the year 2023/2024 Long Eaton Scouts has identified further development of the Executive Committee with governance and various sub committees and the focus for the next year is on the Adult Volunteers and
supporting them to continue to deliver to the young people. The following areas will be the focus for the District Team.
Erewash Scouts will:
- Improve its governances
- Better manage risk assoicated with operations
- Share resources across the District: Adult Volunteers, Equipment, Experience, Programs
- Create a community of Scouting where adult volunteers are supported
- Ensure support and development of training is in place
- Seek opportunities for increasing the number of Adult Volunteers across all areas of the District. Ensure key roles are appointed within the District Team.
## **Declaration**
The trustees approved the trustees’ report above on 29[th] January 2025.
## **LONG EATON DISTRICT SCOUT COUNCIL (Charity no.517911) Receipts and Payments Account**
|||||Year start date|Year start date|Year start date|Year end date
**31/03/2024**||
|---|---|---|---|---|---|---|---|---|
|||**For the year**
**from**||**01/01/2023**||**To**|**31/03/2024**||
||||||||||
|**Receipts and payments**|||||||||
|**Notes**
**Receipts**||**Unrestricted**
**funds**
**£**
**49,669**
**1,484**
**10,537**
**3,688**
**-**
**140**
**65,518**
**-**
**-**
**-**
**7,048**
**400**
**618**
**8,066**
**15,940**
**15,940**
**1,630**
**1,630**
**558**
**4**
**-**
**300**
**862**
**92,015**||**Restricted**
**funds**
**Endowment**
**funds**
**£**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1,400**
**-**
**1,400**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**1,400**
**-**
**2024**|||**Total funds**
**£**
**49,669**
**1,484**
**10,537**
**3,688**
**-**
**140**
**65,518**
**-**
**1,400**
**1,400**
**7,048**
**400**
**618**
**8,066**
**15,940**
**15,940**
**1,630**
**1,630**
**558**
**4**
**-**
**300**
**862**
**93,415**
**-**
**93,415**|**2022**
**Total funds**
**£**|
|**Donations, legacies and similar**
**income**||||||**-**
**-**
**-**
**-**
**-**
**-**|||
|Membership subscriptions||**49,669**|||||**49,669**|**23,727**|
|Donations||**1,484**|||||**1,484**|**61**|
|Youth Activities|1|**10,537**|||||**10,537**|**5,263**|
|Badge & necker income||**3,688**|||||**3,688**|**3,139**|
|Compensation||**-**|||||**-**|**108**|
|Courses||**140**|||||**140**|**-**|
|**Sub total**||**65,518**|||||**65,518**|**32,298**|
|**Grants**||||||**-**
**-**
**-**|||
|Maintenenace grant||**-**|||||**-**|**-**|
|Other grants|2|**-**|||||**1,400**|**6,067**|
|**Sub total**||**-**|||||**1,400**|**6,067**|
|**Fundraising events (gross)**||||||**-**
**-**|||
|Jamboree 2023||**7,048**|||||**7,048**|**13,509**|
|Tree planting - Sawley Park||**400**|||||**400**|**100**|
|Other fundraising activities|3|**618**|||||**618**|**16**|
|**Sub total**||**8,066**|||||**8,066**|**13,624**|
|**Activity Centre income**||||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|||
|Camp & activity fees||**15,940**|||||**15,940**|**13,347**|
|**Sub total**||**15,940**|||||**15,940**|**13,347**|
|**MiniBus Hire**|||||||||
|MiniBus Hire||**1,630**|||||**1,630**||
|||**1,630**|||||**1,630**||
|**Investment income**|||||||||
|Bank interest||**558**|||||**558**|**159**|
|Account Closure||**4**|||||**4**|**-**|
|The Scout Association Short Term
Investment Service||**-**|||||**-**|**11**|
|Uncashed Cheques Written Off||**300**|||||**300**|**-**|
|**Sub total**||**862**|||||**862**|**170**|
|**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**|||||||||
|||||||**-**|**93,415**|**65,505**|
||||||||||
|||**-**||**-**||**-**|
**-**|**-**|
|||**92,015**||**1,400**|||||
|||**92,015**||**1,400**||**-**|
**93,415**|**65,505**|
1 of 3
LT700003 July 2021)
## **LONG EATON DISTRICT SCOUT COUNCIL (Charity no.517911) Receipts and Payments Account**
|||||Year start date|Year start date|Year start date|Year start date|Year end date
**31/03/2024**|Year end date
**31/03/2024**||
|---|---|---|---|---|---|---|---|---|---|---|
|||**For the year**
**from**||**01/01/2023**||**To**||**31/03/2024**|||
||||||||||||
|**Receipts and payments**|||||||||||
|**Notes**
**Payments**||**Unrestricted**
**funds**
**£**
**46,352**
**13,137**
**140**
**4,188**
**6,788**
**4,526**
**2,358**
**655**
**808**
**-**
**1,598**
**86**
**-**
**3,493**
**16**
**84,146**
**9,799**
**500**
**10,299**
**94,445**||**Restricted**
**funds**
**Endowment**
**funds**
**£**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**2024**||||**Total funds**
**£**||**2022**
**Total funds**
**£**|
|**Charitable Payments**|||||||||||
|Membership subscriptions paid on
(National/County/Area/District)||**46,352**||||||**46,352**||**21,759**|
|Youth programme and activities|1|**13,137**||||||**13,137**||**7,260**|
|Adult support and training||**140**||||||**140**||**-**|
|Premise expenses|4|**4,188**||||||**4,188**||**6,021**|
|Materials and equipment|5|**6,788**||||||**6,788**||**3,608**|
|Maintenance|6|**4,526**||||||**4,526**|||
|Insurance||**2,358**||||||**2,358**||**2,447**|
|Catering||**655**||||||**655**|||
|Admin expenses|7|**808**||||||**808**||**541**|
|Contribution to camp costs||**-**||||||**-**||**-**|
|Uniforms||**1,598**||||||**1,598**||**-**|
|Overstated Funds from Previous Year||**86**||||||**86**||**-**|
|Donations and gifts||**-**||||||**-**||**250**|
|Badge and Necker purchases||**3,493**||||||**3,493**||**3,004 **|
|MiniBus||**16**||||||**16**||**-**|
|||**84,146**||||||**84,146**||**44,889**|
|**Fundraising expenses**|||||||||||
|Jamboree||**9,799**||||||**9,799**||**12,057**|
|Other fundraising costs||**500**||||||**500**||**-**|
|**Sub total**||**10,299**||||||**10,299**||**12,057**|
|**_Total Gross Expenditure_**
**Asset and investment**
**h**
**_Total payments_**
**_Net of receipts/(payments)_**
**Transfers between funds**
**Cash funds last year end**
**_Cash funds this year end_**|||||||||||
|||||||||||**56,946**|
||||||||||||
|||**-**||**-**||**-**||**-**||**-**|
|||**94,445**
**- 2,430**
**-**
**101,856**
**99,426**||**-**
**1,400**
**-**
**1,956**
**3,356**||**-**
**-**
**-**
**-**
**-**|||||
|||||||||||**56,946**|
||||||||||||
|||**- 2,430**||**1,400**||**-**||**- 1,030**||**8,559**|
|||**-**||**-**||**-**||**-**||**-**|
|||**101,856**||**1,956**||**-**||**103,812**||**95,253**|
|||**99,426**||**3,356**||**-**||**102,782**||**103,812**|
2 of 3
LT700003 July 2021)
## **LONG EATON DISTRICT SCOUT COUNCIL (Charity no.517911) Receipts and Payments Account**
Year start date **For the year 01/01/2023 from**
Year end date
**01/01/2023 To 31/03/2024**
## **Statement of assets and liabilities at the end of the year**
|||**Unrestricted**
**funds**
**£**
**39,932**
**62,248**
**-**
**-**
**601**
**102,782**|**Unrestricted**
**funds**
**£**
**39,932**
**62,248**
**-**
**-**
**601**
**102,782**|**Restricted**
**funds**
**Endowment**
**funds**
**£**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**31/03/2024**|**Restricted**
**funds**
**Endowment**
**funds**
**£**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**31/03/2024**|**Restricted**
**funds**
**Endowment**
**funds**
**£**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**31/03/2024**|**Total funds**
**£**
**39,932**
**62,248**
**-**
**-**
**601**
**102,782**|**Total funds**
**£**
**39,932**
**62,248**
**-**
**-**
**601**
**102,782**|**31/12/2021**
**Total funds**
**£**|
|---|---|---|---|---|---|---|---|---|---|
|**Cash funds**|**8**|||||**-**
**-**
**-**
**-**
**-**||||
|Bank current account||**39,932**|||||**39,932**||**39,424**|
|Savings account||**62,248**|||||**62,248**||**60,744**|
|Building society account||**-**|||||**-**||**-**|
|The Scout Association Short Term
Investment Service||**-**|||||**-**||**2,834**|
|Cash/Floats||**601**|||||**601**||**810**|
|**Total cash funds**||**102,782**||||**-**|**102,782**||**103,812**|
|||||||||||
|**Other monetary assets**||||||**-**
**-**
**-**||||
|Tax claim||**-**||**-**|||**-**||**-**|
|Debts due from the
County/Area/District/Group||**-**||**-**|||**-**||**-**|
|Insurance claim||**-**||**-**|||**-**||**-**|
|**Sub total**||**-**||**-**||**-**|**-**||**-**|
|**Investment assets**||||||**-**
**-**
**-**||||
|Investment property - detail||**-**||**-**|||**-**||**-**|
|Quoted investments||**-**||**-**|||**-**||**-**|
|Other investments - detail||**-**||**-**|||**-**||**-**|
|**Sub total**||**-**||**-**||**-**|**-**||**-**|
|**Non monetary assets for**
**charity's own use**||||||**-**
**-**
**-**
**-**
**-**
**-**||||
|Badge and Necker stock||**1,800**||**-**|||**1,800**||**2,801**|
|Land and buildings||**64,261**||**-**|||**64,261**||**57,376**|
|Activity centre boats||**24,990**||**-**|||**24,990**||**33,970**|
|Activity centre contents and equipment||**16,924**||**-**|||**16,924**||**11,704**|
|District scouting equipment||**10,662**||**-**|||**10,662**||**3,830**|
|Other||||**-**|||**-**||**-**|
|**Sub total**||**118,637**||**-**||**-**|**118,637**||**109,681**|
|**Liabilities**||||||**-**
**-**
**-**
**-**
**-**||||
|Accounts not yet paid||**-**||**-**|||**-**||**266**|
|Expenses incurred but not invoiced||**-**||**-**|||**-**||**-**|
|Subscriptions not yet paid||**-**||**-**|||**-**||**-**|
|Loan - detail||**-**||**-**|||**-**||**-**|
|Other liabilities||**-**||**-**|||**-**||**-**|
|**Sub total**||**-**||**-**||**-**|**-**||**266**|
|||||||||||
|**Total net assets**||**221,419**||**-**||**-**|**221,419**||**213,759**|
**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by**
Signature Print Name
Chair
Treasurer
3 of 3
LT700003 July 2021)
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
mambers of
Low(9 TrJisiQlCI gLov
Cox)NSci
On accounts for the year
ended
Charlty no
{if any)
£ilqll
Set out on pages
I report to the trustee8 on my examination of the accounts of the above
charity ('Ihe Trusv) for the year ended
Rasponslbllttles and As the charity trustees of the Trust, you are responsible for Ihe preparalion
basls of report of the accounts in accordance with Ihe requirements of the Charities Act
2011 ("the Act.).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Direction8 given by Ihe Charity Commission
under section 145{5)(b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention {
) in connection with
the examination which gives me cause to believe thal in, any material
respect:
accounting records were nol kept in accofflance with section 130 of
Ihe Act or
the accounls do not accord with the accounting records
Independent
examiner's ststement
I have no concems and have come across no other matters in connection
with the examinalion to which attention should be drawn in order to enable
proper understanding of the accounts to be reached.
' Please delete the words In the brackets if they do not apply.
Signed:
Date:
Iq_9-'2
Name:
Relevant professlonal
quallflcatlonls) or body
(If any):
Address:
IER
October 2018
Section B
Disclosure
Only complete if the examiner needs to highlight matters of nCeM (see CC32,
Independent examination of charity accounts.. directions and guidance for
examiners).
Give here brief detslls of
any Items that tho
examinerwlshes to
disclose.
IER
October 2018