Trustees’ Annual Report for the period
From 1[st] May 2023 To 30[th] April 2024
Charity name: Dorstone Village Hall
Charity registration number: 517747
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Dorstone Village Hall is there for the committee, residents and organisations to hold a wide range of events and activities, which benefit the community life of Dorstone and surrounding area. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We host a range of income-generating activities for local organisations, such as fitness classes, private events, talks and wedding parties, but most importantly we offer opportunities for people to come together through our weekly schedule of events. People living in rural areas are at heightened risk of social isolation, which can lead to poor health, loss of independence and lower quality of life, according to the Local Government Association. Our very existence helps combat this problem. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees and management committee of the Dorstone Village Hall have focused on delivering the Dorstone Village Hall as a resource and assets for the sole use of Dorstone Parish and surrounding areas, to help build a sense of community and combat social isolation. We exist solely for the public benefit of our community. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | |
|---|---|
| Para 1.38 | |
| Policy on grant making | |
| Para 1.38 |
Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Loneliness is a significant issue in rural aging populations, which can lead quickly to social isolation. We feel that we are addressing this in two ways, one by hosting regular monthly events where all members of our community are invited and secondly reaching out to those that are socially isolated to encourage them to attend and participate. We also offer a service to collect and return home any community member with mobility issues for village hall run events. Our events are not just there to raise money, although with significantly rising utility costs it is becoming a need, our regular monthly events offer all members of our community a chance to come together and re-connect. This encourages those that are socially isolated or lonely to reconnect with other community members and get together in a non- confronting manner. We feel that our events help to re-establish old friendships and make it easier for people to reconnect in a safe environment which often leads to them connecting outside of our events. At our recent sold-out curry night there were many elderly parish residents that are rarely seen, in attendance. Our regular coffee mornings are starting again next month where any local members of our community can drop in and have a chat, in an informal way to reconnect and re- establish friendships that may have lapsed and to demonstrate the support our community has for all its members. Our elderly community members are |
also reluctant to travel far for an evening and without events being held locally in the village hall their social interaction opportunities would be heavily restricted.
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | Sufficient funds were raised over the period to make financially viable the restoration work on the Village Hal Roof and Bell Tower, which cost in excess of £42,000. |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | In credit £32k |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Holding reserves to pay for additional major works: updating of male, female and disabled bathrooms [2025], re- tarmacking of external public spaces [2025], re-pointing of external building [2026]. Replacement of current bar heating system. |
| Amount of reserves held | Para 1.22 | 25k |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | By nomination and public vote at annual General Meeting. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Dorstone Village Hall |
|---|---|
| Other name the charity uses | |
| Registered charity number | 517747 |
| Charity’s principal address | Dorstone Village Hall C/O School House Dorstone HR36AN Herefordshire |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Ingrid McLean | From September 1st 2024 |
Dorstone Parishioners and Dorstone Village Hall Committee Members |
||
| Kenneth John Goodwin |
||||
| JudyBrookes | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name Not applicable
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| Not applicable | ||
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Dawn Edmiston Chairperson & Allan Fraser-Rush Treasurer
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Ingrid McLean Full name(s) Dawn Edmiston Position (eg Secretary, Chairperson Trustee Chair, etc)
Date
30.12.24
CHARITY COMMISSIO FOR ENGLAND AND WALI 517T47 Receipts and payments accounts CC16a To 1r2023 Section A Receipts and payments Unrestrieted Restricted Endowment A1 Recei InL¥me from Gn 672 21.5tyJ 5.176 &176 422 to( AR) 7J64 (see Ixbje). Sub tofal Total Tecelpts anng EIKbtty 115•3 •5•0 Rent In¥urarK• 747 747 C*Jmpth •n Sub total 16.478 42.9 1491 4).144 45.144 31230
Section B Statement of assets and liabilities at the end of the period C¥tegor5es Dètails nds ta n&•r•sit t• n•ar•st£ 81 funds 25.0 133 VATduv b 4•2 funds funds rnar•5t £ fynd¥ ID n•amt£ VAY CurT•rt ¥ Drfpil B3 InY4slm•nt assets Cuff•rtv4lu• ¢harftys own use FLThI to T•l*h Iurt When S4Tratur• Print Namo Date of roval LCA
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Dorstone Village Hall
On accounts for the year 30[th] April 2024 Charity no 517747 ended (if any) Set out on pages 1 to 2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30[th] April 2024.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 28[th] February 2025 ~~fe~~ Name: Andrena Miles ~~Cs~~ Relevant professional F.M. A.A.T. qualification(s) or body (if any):
| Address: | 4 Longlands |
|---|---|
| Fairford | |
| GL7 4LG |
October 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
October 2018
2
IER