## **Trustees’ Annual Report for the period** **From 1[st] May 2023 To 30[th] April 2024** ## **Charity name: Dorstone Village Hall** ## **Charity registration number: 517747** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The Dorstone Village Hall is there for the**
**committee, residents and organisations**
**to hold a wide range of events and**
**activities, which benefit the community**
**life of Dorstone and surrounding area.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**We host a range of income-generating**
**activities for local organisations, such**
**as fitness classes, private events, talks**
**and wedding parties, but most**
**importantly we offer opportunities for**
**people to come together through our**
**weekly schedule of events. People living**
**in rural areas are at heightened risk of**
**social isolation, which can lead to poor**
**health, loss of independence and lower**
**quality of life, according to the Local**
**Government Association. Our very**
**existence helps combat this problem.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees and management**
**committee of the Dorstone Village Hall**
**have focused on delivering the Dorstone**
**Village Hall as a resource and assets for**
**the sole use of Dorstone Parish and**
**surrounding areas, to help build a sense**
**of community and combat social**
**isolation. We exist solely for the public**
**benefit of our community.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference| |---|---| ||Para 1.38| |Policy on grant making|| ||Para 1.38| Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Loneliness is a significant issue in rural**
**aging populations, which can lead**
**quickly to social isolation. We feel that**
**we are addressing this in two ways, one**
**by hosting regular monthly events**
**where all members of our community**
**are invited and secondly reaching out to**
**those that are socially isolated to**
**encourage them to attend and**
**participate. We also offer a service to**
**collect and return home any community**
**member with mobility issues for village**
**hall run events. Our events are not just**
**there to raise money, although with**
**significantly rising utility costs it is**
**becoming a need, our regular monthly**
**events offer all members of our**
**community a chance to come together**
**and re-connect. This encourages those**
**that are socially isolated or lonely to**
**reconnect with other community**
**members and get together in a non-**
**confronting manner. We feel that our**
**events help to re-establish old**
**friendships and make it easier for**
**people to reconnect in a safe**
**environment which often leads to them**
**connecting outside of our events. At our**
**recent sold-out curry night there were**
**many elderly parish residents that are**
**rarely seen, in attendance. Our regular**
**coffee mornings are starting again next**
**month where any local members of our**
**community can drop in and have a chat,**
**in an informal way to reconnect and re-**
**establish friendships that may have**
**lapsed and to demonstrate the support**
**our community has for all its members.**
**Our elderly community members are**| **also reluctant to travel far for an evening and without events being held locally in the village hall their social interaction opportunities would be heavily restricted.** ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**Sufficient funds were raised over the**
**period to make financially viable the**
**restoration work on the Village Hal Roof**
**and Bell Tower, which cost in excess of**
**£42,000.**| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**In credit £32k**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Holding reserves to pay for additional**
**major works: updating of male, female**
**and disabled bathrooms [2025], re-**
**tarmacking of external public spaces**
**[2025], re-pointing of external building**
**[2026]. Replacement of current bar**
**heating system.**| |Amount of reserves held|Para 1.22|**25k**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated Association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**By nomination and public vote at annual**
**General Meeting.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Dorstone Village Hall| |---|---| |Other name the charity uses|| |Registered charity number|517747| |Charity’s principal address|Dorstone Village Hall
C/O School House
Dorstone HR36AN
Herefordshire| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Ingrid McLean||From September 1st
2024|Dorstone Parishioners and
Dorstone Village Hall
Committee Members| ||Kenneth John
Goodwin|||| ||JudyBrookes|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name Not applicable** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**Not applicable**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** Dawn Edmiston Chairperson & Allan Fraser-Rush Treasurer ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Ingrid McLean **Full name(s)** Dawn Edmiston **Position (eg Secretary,** Chairperson Trustee **Chair, etc)** **Date** 30.12.24 CHARITY COMMISSIO FOR ENGLAND AND WALI 517T47 Receipts and payments accounts CC16a To 1r2023 Section A Receipts and payments Unrestrieted Restricted Endowment A1 Recei InL¥me from Gn 672 21.5tyJ 5.176 &176 422 to￿( AR) 7J64 (see Ixbje). Sub tofal Total Tecelpts anng EIKbtty 115•3 •5•0 Rent In¥urarK• 747 747 C*Jmpth •n Sub total 16.478 42.9 1491 4).144 45.144 31230 Section B Statement of assets and liabilities at the end of the period C¥tegor5es Dètails nds ta n&•r•sit t• n•ar•st£ 81 funds 25.0 133 VATduv b** 4•2 funds funds rnar•5t £ fynd¥ ID n•amt£ VAY CurT•rt ¥￿￿* Drfpil* B3 InY4slm•nt assets Cuff•rtv4lu• ¢harftys own use FLThI to T•l*h I￿urt When S4Tratur• Print Namo Date of roval LCA ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Dorstone Village Hall **On accounts for the year** 30[th] April 2024 **Charity no** 517747 **ended (if any) Set out on pages** 1 to 2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30[th] April 2024. **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 28[th] February 2025 ~~fe~~ **Name:** Andrena Miles ~~Cs~~ **Relevant professional** F.M. A.A.T. **qualification(s) or body (if any):** |**Address:**|4 Longlands| |---|---| ||Fairford| ||GL7 4LG| **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**