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2021-03-31-accounts

REGISTERED COMPANY NUMBER: 01997072 (England and Wales) REGISTERED CHARITY NUMBER: 517465

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31 March 2021

for

Rice Lane Community Association Limited

Matthews Sutton & Co Ltd Chartered Certified Accountants 48 - 52 Penny Lane Mossley Hill Liverpool Merseyside L18 1DG

Rice Lane Community Association Limited

Contents of the Financial Statements for the Year Ended 31 March 2021

Page
Report of the Trustees 1 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Financial Statements 8 to 12
Detailed Statement of Financial Activities 13

Rice Lane Community Association Limited

Report of the Trustees for the Year Ended 31 March 2021

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The objectives of the Association are the advancing of education and the provision of facilities in the interests of social welfare for the benefit of the inhabitants of the Liverpool City Region. The Association has set out a programme of activities which is delivered from the farm and extensive use is made of outreach and detached service delivery for school age children through the ages to senior citizens.

Public benefit

In considering the objectives and activities, the Trustees have considered the Charity Commission's guidance on Public Benefit to ensure that the organisation is meeting its Public Benefit requirements.

Page 1

Rice Lane Community Association Limited

Report of the Trustees for the Year Ended 31 March 2021

ACHIEVEMENT AND PERFORMANCE

Charitable activities

Many thanks to all our members and supporters for their continuing interest and support of the charity. The last AGM was in Feb. 2020 after which COVID struck and the country went into lock down. Over 1000 people in Liverpool died of COVID, including some of our friends, and in particular Linda Hill who was a great friend of RLCA. Without her efforts the Chapel would be unusable, since she raised the money in 1982 to have the roof repaired. She is on the photo of the presentation of a community award in 1982.

When Sean and Lewis Lesley became Trustees in July 2019 there was only £800 in the bank. They had faith in the project to serve the community. With Kevin they donated £10,000 of their own money to keep going. It was clear that things had to change, since to continue as before would have led to failure. Costs had to be cut, and income increased, as well as improving public perception. A Newsletter was started to give local residents news about our 'best kept secret'. Patrons were recruited; Lady Anne Dodd and Roger Phillips (of Radio Merseyside).

Change is necessary but can be upsetting. Things had to be done differently and better or else the City Farm could have closed two years ago and six people would have been out of work. The Trustees raised the money to keep the farm open and five staff employed. The Trustees as unpaid volunteers worked hard in fund raising. Sean and Lewis raised over £130,000 since then.

More importantly we were open to our local community during the COVID lock down, when many other charities closed. We also filled a big gap by providing a free lunch and food take away service for children who were locked down at home and out of school. We got a lot of great thank you's from parents who welcomed the break, exercise and meals provided. The volunteers who ran this deserve congratulations.

Since January this year things have changed from 'fire fighting' to being able to see ahead more clearly and began to organize nearly monthly events. The first in January was the RSPB Big Bird Watching weekend, when kits and guidance were handed out. Now more children know the difference between a robin and sparrow. In February we took part the National Federation's "City Farm Day". As one of the founder members of the Federation it was good to get the benefit of the national publicity for City Farms, including our own slot on Radio Merseyside.

Then came the half term with children's activities and free lunches. This was followed in March by 'Have a grow day', when we joined the national event and the Farm garden was open, information and seeds given to encourage people to grow some of their own food. We got another slot on Radio Merseyside. Easter saw a major two week effort in children's activities and more free lunches, and again we must thank the volunteers who did so much.

Our big event this year was the 40th Anniversary Fayre, which was opened by Roger Phillips, who spent a lot of time talking to all the stall holders and many of the people (nearly 400) who came to support it. The big money spinner was the raffle and Chapel Café, for which two Sues deserve credit. Our first animals arrived in 1981 so it was a bit disappointing that the farm yard was closed by the Avian Flu epidemic. But a special thank you is due to our staff who look after the Farm animals

Another half term activity week was followed by the summer holidays, six weeks of activities and free lunches every day. During this MPAC organized a big day on 11th August when over 300 children and many parents came to enjoy a wide range of things to do, including crazy golf and football, inflatables and a little train that chugged around the farm site. There is a 'You Tube' video of this.

In September, after the big flood in January and a sink hole appeared, it was at last sorted with two tons of fill. The path around the chapel completely reopened in time for the Autumn Fayre. when both our Patrons; Lady Dodd and Roger Phillips visited and spent three hours enjoying an ice cream and talking to the stall holders and visitors. This raised over £500. Even organizing a Fayre every month would still only make £6000 yearly, 8% of our annual costs, so grants from Charitable Trusts are going to be important for some time.

On 31st October with support from Prospect a Tressel Day took place with the Rickard sisters who produced a Graphic version of "The ragged Trousered philanthropists", signing copies of their book and making a nice donation to the Farm. We also had Royle visitor Ricky Tomlinson who is a great fan of the book. David Cook made a short video of the day, which is on 'You Tube'.

Lastly another Remembrance Day on 11th November took place at the Farm Cenotaph, with local Padre Fran Myatt taking the ceremony and giving a short address of his experiences as an Army Padre in battle, after which refreshments were served in the Chapel.

The Charity is changing for the better. Feed back from visitors is very positive, numbers have increased to nearly 90,000 a year, and there is now much more than £800 in the bank, which the new Trustees inherited in July 2019. A Budget for 2022 was approved by Trustees at their monthly meeting in November.

Page 2

Rice Lane Community Association Limited

Report of the Trustees for the Year Ended 31 March 2021

FINANCIAL REVIEW

Financial Review

Total income in the year was £84,903 (2020: £83,722) of which £39,077 (2020: £39,822) related to funding for projects upon which restrictions are placed.

Total expenditure in the year was £72,735 (2020: £82,958) leaving a surplus for the year of £12,168 (2020: £764).

As at 31st March 2021 the charitable company's reserves stood at £27,546 (2020: £15,378) of which £10,998 (2020: £14,245) represented restricted funds.

Reserves policy

It is the policy of the charitable company to maintain unrestricted funds at a level to cover redundancy provision and one month's running costs should no further funding be received.

As at the end of the financial year the unrestricted funds totalled £16,548.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Recruitment and appointment of new trustees

The trustees are normally appointed by the Board and one-third of the trustees will normally retire each year and are eligible for re-election at the Annual General Meeting. No places on the Board are reserved for specific individuals or representatives of particular organizations. The trustees may also co-opt non-voting advisors to the Board or sub-committees throughout the year.

In order to carry out the work of the Association the trustees abide by a variety of procedural documents.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number

01997072 (England and Wales)

Registered Charity number

517465

Registered office

City Farm Rawcliffe Road Walton Liverpool Merseyside L9 1AW

Trustees

J L Carter S Jarman Prof L Lesley K McIntyre S Scott

Company Secretary

Independent Examiner

Matthews Sutton & Co Ltd Chartered Certified Accountants 48 - 52 Penny Lane Mossley Hill Liverpool Merseyside L18 1DG

Approved by order of the board of trustees on 17 December 2021 and signed on its behalf by:

Page 3

Rice Lane Community Association Limited

Report of the Trustees for the Year Ended 31 March 2021

Prof L Lesley - Trustee

Page 4

Independent Examiner's Report to the Trustees of Rice Lane Community Association Limited

Independent examiner's report to the trustees of Rice Lane Community Association Limited ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2021.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or

  2. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  3. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

D J Charles FCCA Matthews Sutton & Co Ltd Chartered Certified Accountants 48 - 52 Penny Lane Mossley Hill Liverpool Merseyside L18 1DG

17 December 2021

Page 5

Rice Lane Community Association Limited

Statement of Financial Activities for the Year Ended 31 March 2021

31.3.21 31.3.20
Unrestricted Restricted Total Total
fund funds funds funds
Notes £ £ £ £
INCOME AND ENDOWMENTS FROM
Donations and legacies 20,492 - 20,492 28,935
Charitable activities
Farm 25,334 39,077 64,411 54,787
Total 45,826 39,077 84,903 83,722
EXPENDITURE ON
Charitable activities
Farm 30,411 42,324 72,735 82,958
NET INCOME/(EXPENDITURE) 15,415 (3,247) 12,168 764
RECONCILIATION OF FUNDS
Total funds brought forward 1,133 14,245 15,378 14,614
TOTAL FUNDS CARRIED FORWARD 16,548 10,998 27,546 15,378

The notes form part of these financial statements

Page 6

Rice Lane Community Association Limited

Balance Sheet 31 March 2021

31.3.21 31.3.20
Unrestricted Restricted Total Total
fund funds funds funds
Notes £ £ £ £
FIXED ASSETS
Tangible assets 5 1,938 - 1,938 6,527
CURRENT ASSETS
Stocks 6 550 - 550 550
Debtors 7 432 - 432 1,103
Cash at bank and in hand 16,339 10,998 27,337 11,630
17,321 10,998 28,319 13,283
CREDITORS
Amounts falling due within one year 8 (2,711) - (2,711) (4,432)
NET CURRENT ASSETS 14,610 10,998 25,608 8,851
TOTAL ASSETS LESS CURRENT LIABILITIES 16,548 10,998 27,546 15,378
NET ASSETS 16,548 10,998 27,546 15,378
FUNDS 9
Unrestricted funds 16,548 1,133
Restricted funds 10,998 14,245
TOTAL FUNDS 27,546 15,378

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2021.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2021 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 17 December 2021 and were signed on its behalf by:

L Lesley - Trustee

The notes form part of these financial statements

Page 7

Rice Lane Community Association Limited

Notes to the Financial Statements

for the Year Ended 31 March 2021

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Improvements to property - 10% straight line Fixtures and fittings - 25% on reducing balance Computer equipment - 25% on reducing balance

Stocks

Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

2. NET INCOME/(EXPENDITURE)

Net income/(expenditure) is stated after charging/(crediting):

31.3.21 31.3.20
£ £
Depreciation - owned assets 4,589 8,881

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continued...

Rice Lane Community Association Limited

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

3. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020.

4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
Restricted
fund
funds
£
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
28,935
-
Charitable activities
Farm
14,965
39,822
Total
43,900
39,822
EXPENDITURE ON
Charitable activities
Farm
44,639
38,319
NET INCOME/(EXPENDITURE)
(739)
1,503
RECONCILIATION OF FUNDS
Total funds brought forward
1,872
12,742
TOTAL FUNDS CARRIED FORWARD
1,133
14,245
5.
TANGIBLE FIXED ASSETS
Improvements
Fixtures
to
and
Computer
property
fittings
equipment
£
£
£
COST
At 1 April 2020 and 31 March 2021
87,219
5,275
2,473
DEPRECIATION
At 1 April 2020
81,171
4,796
2,473
Charge for year
4,469
120
-
At 31 March 2021
85,640
4,916
2,473
NET BOOK VALUE
At 31 March 2021
1,579
359
-
At 31 March 2020
6,048
479
-
Total
funds
£
28,935
54,787
83,722
82,958
764
14,614
15,378
Totals
£
94,967
88,440
4,589
93,029
1,938
6,527
Total
funds
£
28,935
54,787
83,722
82,958
764
14,614
15,378

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continued...

Rice Lane Community Association Limited

Notes to the Financial Statements - continued

for the Year Ended 31 March 2021

6. STOCKS
31.3.21 31.3.20
£ £
Stocks 550 550
7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.3.21 31.3.20
£ £
Trade debtors - 1,103
Prepayments 432 -
432 1,103
8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
31.3.21 31.3.20
£ £
Pension contributions 73 -
Accrued expenses 2,638 4,432
2,711 4,432
9. MOVEMENT IN FUNDS
Net
movement At
At 1.4.20 in funds 31.3.21
£ £ £
Unrestricted funds
General fund 1,133 15,415 16,548
Restricted funds
LCC Capital Youth 4,245 (4,245) -
Big Lottery - Awards For All 10,000 (224) 9,776
Police and Crime Commissioner - 1,222 1,222
14,245 (3,247) 10,998
TOTAL FUNDS 15,378 12,168 27,546
Net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 45,826 (30,411) 15,415
Restricted funds
LCC Capital Youth - (4,245) (4,245)
Big Lottery - Awards For All - (224) (224)
LCC Community Resource Unit 4,000 (4,000) -
Liverpool Parish Church 225 (225) -
Merseyside Play Action Council 11,130 (11,130) -
Police and Crime Commissioner 1,222 - 1,222
Morgan Foundation 22,500 (22,500) -
39,077 (42,324) (3,247)
TOTAL FUNDS 84,903 (72,735) 12,168

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continued...

Rice Lane Community Association Limited

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

9. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

Net
movement At
At 1.4.19 in funds 31.3.20
£ £ £
Unrestricted funds
General fund 1,872 (739) 1,133
Restricted funds
LCC Capital Youth 12,742 (8,497) 4,245
Big Lottery - Awards For All - 10,000 10,000
12,742 1,503 14,245
TOTAL FUNDS 14,614 764 15,378
Comparative net movement in funds, included in the above are as follows:
Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 43,900 (44,639) (739)
Restricted funds
LCC Capital Youth - (8,497) (8,497)
Big Lottery - Awards For All 10,000 - 10,000
LCC Community Resource Unit 4,000 (4,000) -
Liverpool Parish Church 475 (475) -
Merseyside Play Action Council 3,847 (3,847) -
Liverpool City Council 15,000 (15,000) -
Morgan Foundation 4,000 (4,000) -
Tesco Bags for Life 2,500 (2,500) -
39,822 (38,319) 1,503
TOTAL FUNDS 83,722 (82,958) 764
A current year 12 months and prior year 12 months combined position is as follows:
Net
movement At
At 1.4.19 in funds 31.3.21
£ £ £
Unrestricted funds
General fund 1,872 14,676 16,548
Restricted funds
LCC Capital Youth 12,742 (12,742) -
Big Lottery - Awards For All - 9,776 9,776
Police and Crime Commissioner - 1,222 1,222
12,742 (1,744) 10,998
TOTAL FUNDS 14,614 12,932 27,546

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continued...

Rice Lane Community Association Limited

Notes to the Financial Statements - continued for the Year Ended 31 March 2021

9. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 89,726 (75,050) 14,676
Restricted funds
LCC Capital Youth - (12,742) (12,742)
Big Lottery - Awards For All 10,000 (224) 9,776
LCC Community Resource Unit 8,000 (8,000) -
Liverpool Parish Church 700 (700) -
Merseyside Play Action Council 14,977 (14,977) -
Police and Crime Commissioner 1,222 - 1,222
Liverpool City Council 15,000 (15,000) -
Morgan Foundation 26,500 (26,500) -
Tesco Bags for Life 2,500 (2,500) -
78,899 (80,643) (1,744)
TOTAL FUNDS 168,625 (155,693) 12,932

10. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2021.

Page 12

Rice Lane Community Association Limited

Detailed Statement of Financial Activities

INCOME AND ENDOWMENTS
Donations and legacies
Donations
Charitable activities
Grants
Farm income
Activities income
Cafe income
Membership income
Miscellaneous income
Total incoming resources
EXPENDITURE
Charitable activities
Wages
Pensions
Activities costs
Vet and animal services
Feed and bedding
Farm expenditure
Redundancy
Travel expenses
Improvements to property
Fixtures and fittings
Support costs
Management
Rates and water
Insurance
Light and heat
Telephone
Postage and stationery
Sundries
Hospitality
Cleaning and refuse
Health and safety
Repairs and renewals
Payroll fees
Legal fees
Finance
Bank charges
Governance costs
Accountancy and legal fees
Total resources expended
Net income
for the Year Ended 31 March 2021
31.3.21
31.3.20
£
£
20,492
28,935
56,109
39,822
6,619
10,895
-
2,951
-
1,060
5
59
1,678
-
64,411
54,787
84,903
83,722
41,455
48,783
380
415
2,323
306
1,029
348
4,101
2,738
5,401
1,941
-
3,019
25
179
4,470
8,722
119
159
59,303
66,610
815
1,038
5,289
5,536
4,093
3,028
671
619
218
787
92
166
7
77
174
3,139
95
75
70
421
-
542
150
-
11,674
15,428
168
295
1,590
625
72,735
82,958
12,168
764
for the Year Ended 31 March 2021
31.3.21
31.3.20
£
£
20,492
28,935
56,109
39,822
6,619
10,895
-
2,951
-
1,060
5
59
1,678
-
64,411
54,787
84,903
83,722
41,455
48,783
380
415
2,323
306
1,029
348
4,101
2,738
5,401
1,941
-
3,019
25
179
4,470
8,722
119
159
59,303
66,610
815
1,038
5,289
5,536
4,093
3,028
671
619
218
787
92
166
7
77
174
3,139
95
75
70
421
-
542
150
-
11,674
15,428
168
295
1,590
625
72,735
82,958
12,168
764
54,787
83,722
48,783
415
306
348
2,738
1,941
3,019
179
8,722
159
66,610
1,038
5,536
3,028
619
787
166
77
3,139
75
421
542
-
15,428
295
625
82,958
764

This page does not form part of the statutory financial statements

Page 13