PHOENIX DANCE THEATRE {A Company Llfflited by Guarantee) REPORT AND UNAUDrrED FINANCIAL STATEMENTS Year ended: 31 March 2021 Charfty no: 516672 Company no.- 1921S13 *AAJUAKRL' 21112r2021 COMPANIES HOUSE A07
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PHOENIX DANCE THEATRE {A Company Limited by Guarantee) OIRECTORS. REPORT 31 March 2021 The directors are pleased lo presenl their aru dffectors. rewt together with the financial statemen15 of the charity for the year ending 31 March 2021 which are also ppared to meet the requirements for a directors. report and acc¢JJnts for Companies Act purposes. The financial stalements comply with the Chartiies Act 2011. the Companies Act 2CQ6, the MemoraTrJum and Articfes of Association. and AccountifVJ and ReFW)rting by Charities.. Slalement of Recommended Practiee applicable lo charities preparing their aeeounts in accordance with the Financial Rewyting Standard applicable in Ihe UK and Republic of Ireland {FRS 102) (effective 1 January 2015). OUR PURPOSES AND ACTMTIES The purposes of the charity are lo promole, maintsin arml advare the educatton of the pubfic in the arts and scienees and in particular in the art and suence of dance by the psentatIon of public perforn1areS aThl other similar activities. In shaping our objectNes for the yew and pfannirKJ tyjr activrties we have consKlered the Charity Commission's gUIdae on public benefit. induding the guidance -public benefrt". running a charity IP82)' al our trustees. meetings. In setting the levels of ticket prices. fee$ and other charges the Board and senK)r management is committed to ensuring that all activities are available to those on low income5 thrwgh the proVisn of fair pricing. ¢oncession$ and, where applicable, bJr5aries. LhJring the year 2020121 the company provided wblic benefit through navigating covid. transitioning and implementing a new leadership structure whilst gNing erealNe oprA)rtunilies wheTe possible. Whilst Ihere was no louring output the company were atAe to produce work specifically for on screen. The Access & Edltt.0n department delivered 634 sessions lo 5,065 unique users with eryagemenl of 30,840 (repeal users) from a wide sectron of participants of varying ages, abilities arKI cultural backgrounds. Due lo Cov•J-19 all touring eeased in March 2020 culbThJ short the 81ack Waters Iwr which was due lo continue lo lour the UK. Germany and Intlia. Whilsl the company could not engage with audieru% in a thealre setting. vras set abrt to create a Digital Program. ACHIEVEMENTS AND PERFORMANCE The final San¢Jpil event for the Choreographers and Composers Lab was held online in June 2020. Faulitated by the projecfs dramaturg. Beth Cassani, alongside Ihe proiKt's Artistic and Music Directorfs. Sharon Walson and Alexander Campkin. the sandpit session was an opportunity to bring all pafticipants together for guided conversations and to share Iheir experiences. Theresa Beattie worked alongside the organisalion throughout the lrfe of the project 10 ensure she captured and wlness key arn1rJ in order to complete a th¢Thgh arKI enIhlenIn9 eValUatn rem Phoenix is keen to continue to develop this as a 'Special Proiecf in future years. Arbstic Director Sharon Watson left the or9anwn ui May 2020 to movè on lo become CEO and Principal of Northem School of ContemEx)rary Dance. Sharon was in PM)St for 11 years. c*e8bng signrficanl works Ihroughout her tenure. Whilst ihe recruitrnenl f(Y a new Artist Director was uThJerway the company fell an artistic lead was still required. Jamaal Burkmar wa$ appointed as Artistic Associate and wthin his time in role created a performance piece From Nothing specif¢cally for non-traditional settirvJs. he also had a chance lo complete Dance Wignettes a work that was eommissKJned out of a successful collaboration in the Choreographers & Composers Lab whth took place in 2019. Both of these works are anned to be shared lo audiences in 21-22 and beyond.
PHOENIX DANCE THEATRE (A Company Limlted by Guarantee DIRECTORS. REPORT 31 Mafch 2021 Phoenix commissioned three bl rnale choreographers lo eale work specrfically for screen., collab¢xating ¥th mu5rians. film makers and degree students based al Leeds City College. Company Dancer Cartos Marts"nez, Kennedy Munlanga Junior and Miguel Atunaga all created work wtlh the dancers, comFosers and film crews lo create works belween 5 and 8 minutes in length. These were released in late Spring 2021 with the aim lo promote them across Film Festivals in the future. One of these wNks will be develoFed into a full stage work for 2022123 season and beyond. Live audience numbers have been deeply affected by the pandemic. No theatre touring due lo the venues being dosed. meant a signrficant drop in numbers of our INe audience members. However, fwJures display good online engagement for the various events. plafforms and videos shared across scKial media channels thr(NJghwl Ihe year. The company shrfted focus in the Aulumn by sharing studFO activity dKJrtally. in the way of video reels, offering insight to studio activty in a refreshed approach. The reels were a success in engaging new audiences across swial media and increased our following on multiple plafforms. This also ensured we rna1ned connected lo our existirwJ audiences. Viewing numbers for the reels ranged betsveen 5,000 views lo 25.orxi views within days of being released. The marketing department has been able to capture the rise in followers and traction lo the website as a direcl result of this vnrk. We were delighled lo announce the arrival of multi-award-winning director. choreographer and dancer Da Hurst as the CoMpanS new Artistic Director in Fetyuary 2021. Jennifer Coleman-Peers joined as the CEO in March 2021, completing the leadership triad. Whilst the pandemic had a huge impact on the orgaThsalion the company was still able to produce hKJh quality outputs. engage aU(lienS arKI Continued a scaled dovm offer for young peope. The company naviqated pandern to the best of its abilities. ensuring that all staff remained in contract throughout. By ulilising the Govemmenl's Job Relentn Scheme and then the llexi furlough stheme. no redundancies were made. and all staff were topped up lo theirfull wage throUg1t 2020121. Access & Educatlon The Access & EduCatTr departments offer was deeply affected by COVID 19 as activity was for a short lime ground lo a hall. The team wrKked rapidty lo ensure we could have an online offer and to remain connected with our YThJ people and their famil5. School provision has been up arKI down through(yJt the year in line national guidance when they have been openldosed and then each School plrts in places its own Covid procedures. There has been a blended approach on delivery in our own JIldi and we coukt Qperale face to face dasses safely. tw were delivered. Many of our participants struggled lo engage wth online pyovision. There was a dear display of Digital Povety around the city. the cornpany brought this lo the table in multiple nefvAYk meetings. Throughout the year. vthen reStn"etns allowed, those groups unable to connect online have been made a prKyity in lem7s of making other connections. We aim lo priorilise them as we return. 8la¢k Waters Heritage Project - onwng from 2019 the profrect funded by National Heritage Lottery has been completed. The performance of Black Waters expl¢xed historic stories from 8rilish, colonral past. that of the Zong Massacre, where 1 Afrran slaves were killed so British slave owners could claim insurance on thew lives and tales from Indian jail. Kala Pani. Through the educab.on strand we were able to engage with over 130 young people. During the summer months final workshops lo a number of the syoups look place and enabled inlegal evaluatson materials to be gathered evidencing Pleitage leaming. The Sandpit event lo disseminate the Research Material. and lo shelwomote the Digital Resource ran online and was well atterKled in December 2020.
PHOENIX DANCE THEATRE {A Company Llmlted by Guarantee) DIRECTORS, REPORT 31 March 2021 Saturday School and Illuminate During the year Ihere was success rn gaining ftjrther funding to continue Illuminate for another year. A5 one of our most vulnerable group5 {young people with additional needs) many Participants would struggle to inler3Ct on INe zoom classes.. parcels were sent out to families ¢ontsining props and pre4ecorded movement sessions lo engage the families ai their own leisure. Behveen pre-rewded and INe zi)om sessions. Saturday School has remained consi5tenlly delivered througul aThJ face to face delNery resumed after Easter 21. Holiday Acllyity One partner school had accessed the Healthy Holidays funding and engaged the Access & Education department lo ddiver dance wrthin their S x week5 summer holiday offer. This provision was largeled at pupils who are in receipt of free school dinners lo ensure that even in holiday peri¢xls they have access ¢0 a healthy meal every day. Let's Move The company partnered with some of the UICS leading dance wtists and organisalions to deliver an online summer course. OanceEasl and The Fyace teamed up with Phoenix Dance Theatre, Oancexchange, National Oance C(Mnpany Wales, Pavilion OafKe S¢)uth West to delwer hh quality dan training. Phoenix Youth Academy All students have shown incredible resilience throughout this lime arKI managed to slay focused. the retention on numbers has proven Ihis. The pre-vocalional fraining course not only focused on technique during this year bJl on creative opportunities too. The weekly training remained on offer throughout the year. and even created work for digital perforrnances bolh for our in-house Plattomis. a w(vk that is now featured in an online exhibition in partnership wilh Space 2 and for the regional plarfomi Refresh. Though the launch of the new satellite academy in Doneasler was delayed. planned expansion of the Academy program is set lo launch in September 2021. Despite the online training we have had multiple students sue¢essful in gaining places this year al vocational schools including Northem School of Contemporary Dan, Rambert School. Laban. London Contemporary Dance Sehod. Two of the current cohort were successful in gaining places with the National Youth dance Company. Student fee5 were waivered for the initial term - July) due lo the uncertainty of the situation and stgnificant changes to the home INes of many of the Yn9 people. Many familie$ still chose lo offer the lees as a donats'on lo the company. Onlin• Platform event Unable lo host live theatre perfrnall¢es the Access & Education department successfully ran an online event. enabling us to share work from schtsjls and community grpS from acros$ the region and country- reaching an avdence of over 1.200.
PHOENIX DANCE THEATRE {A CornpaThy Llmited by Guarantee) DIRECTORS, REPORT 31 March 2021 FINANCIAL REVIEW verview During the year under review the CoMpanS incoming re50urce$ on unrestricted fijnds were £749,704 and unrestricted resources expended were £580,843. The company a¢hi8ved a SruS on unfestrthd funds during the year of £168.881. The work created during 2020121 was all slx)wn to the pu1¢ digitally and lo none paying audiences hence no Theatre Tax Relief daim was made Princi al Fun in rces The charity receives revenue grants from Arts Cwncil England and Leeds City cou11, project grants. commissions and fees. Investment Powers and Pol. Under the mem¢Nandum arKt artides of a$SlatIon the charity has the power to make any investment whth th8 directors see fit. Reserves P an oin ncem On 31 March 2021 the charty had an a¢cumulated surplus on unrestricted funds of £244.232. During 2020121 the compary was able to increase reserves signrfrcantly as so much of the performance activity had been impacied due lo the lockdown. Due to careful budget management the company finds ilself well placed and m¢ye resilient ffinancially as we return to performance actsvty. The directors maintain their view that the charity needs reserves in line wth the guidance issued by the Charity Commission and have successfully buillJbeJ.eserv.es_to_thetsquiualenl ol three months operating costs. The unrestitted reserves of the charity a intended to meet the risks and contingencies as folluws.. To enable basic operating activities to be maintained ift the event of funding delays To cover any cash flow gaps in the delivery of project funded activity supwrted by gfanls paKI in arrears The provision of an orderty wnding d¢MI of operati¢)ns in the event of a signifi¢anl adverse event that is outside the control of the charity. The coronavirus pandemic and subsequent l¢xkdown has had a huge impact on the company, cutting short the spring t¢wr of Black Waters and unable to perfomi to live audience. Moving loard into 2021122 the board. with full support of ACE and LCC, have the follo¥wng steps in place lo ensure the ongoing finanryal se(#Jrity of the organisation. To ulilise the Gontinuatiw of the Govemment FuAough scheme between April and September. To continue lo have a digilal prograrnme in case there is fuftrw lockdown in th future. To retum lo theatre t<>uring wilh cautK?n as it is anliopated the venues 11 have a shfft in financial offers not in the f8vour of touring o)mpanies. Touring wll recommenca form October 2021 al the eatliest. To continue to work with a financial subwp aThJ fundraising subcommittee. The dire¢tors con$wJer that Ihere are no maleria uwtainbes atM)ul the charitable CoMpanS ability to continue as a going eonwn.
PHOENIX DANCE THEATRE {A Company Limited by Guarantee) DIRECTORS, REPORT 31 March 2021 PLANS FOR FUTURE PERIODS As we begin lo emerge from Covtd-19 partdeffl we faee many challenges, from ensuring our financial sustainability to re*ngaging with our audiences. but there are opportunities loo lo focus and deepen our work and ensure we are delivering even greater impact in Ihe future. Arts Councl and Leed5 Cty Council funding for 2020121 have been confirmed al the loll¢)wing levels.. Arts COU11 England £436.397 Leeds City Council £61.750 During 2020121 year the company was infomied of a successful applThlion to Garfield Weslon F¢)undalion for £168.444 which will Sit in 2021122 accounts meaning the company has reached ils fundraising tsrgels for the year. The funds will enable the cornpany to continue to navigate the changing landscape as we return to INe performance and to truly celebrate its 40th anniversary. The second work in collabor8b.on with Opera North. was postponed and wll be delivered in 2021122. Further development of this partnership will see the company's nevAy appointed Artistic Director create dance for the Symphonic Dances by Bemslein which is due lo tour in Autumn 2021. The Digital programme initiated at the height of Ihe pandemic will now be an annual feature within our aclivty plans. this year commissioning three female black emerging choreographers lo create new work speofically for screen. As we approach our 40th annNersary we have taken the oppjrlunty lo e¢l on the rth)ts of the company and to explore what we aspire to achieve over the next 40 years. 40 Yea of Phoenlx As with any annNer5ary it has been an iMptsl milestone to look back, consider the wesenl and look to the future. Our plans for our 40 Years of Phoenrx include a lour of 5 work5 and a HefTt8ge Project (funding already secJJred) induding A physical photographic exhibition of 40 images- 10 from each decade A digitsl exhibition including archive foota3e both imagery and film. Eduealion & Community programme Outdoor perfomiances Podcast series Heritage Strand (wth foundiThJ members) ComrnemoralNe book Gala Perforn)an event The touring programme features an edectic selection of wtyk by tnternationally axlaimed. award-winning choreographers, induding former Artistic Directors and collaboralots. The evening of eelebration and reflection promises lo be a rich. unforgettable experience. The 40 Years of Phoenix programme will include: Pave Up Paradise- Lost Dog12CM)61 Heart of Chaos- Darshan sin Bhuller (1993) SNJnal- Henri Oguike (20041 Hamionica 8reakdown- Jane t>Jdley (19381 Family- Shap0 & Smilh11992)
PHOENIX DANCE THEATRE {A Company Llmfted by Guarantee) DIRECTORS, REPORT 31 March 2021 PLANS FOR FUTURE PERIODS (continued) This programme holds wilhin il and represents all areas of our mtssion and values. To create and share work that Is of high quality a dNerse rePresentatn of artists showcasing work that is inclusive and accessible for all lo experience. engage in. Ghallenge and be inspired by. High Level Slralegy work has begun al time of wrib.ng this r8POrt. re-visiting the company's vision and mission as we embark on our new chapter under Dane Hurst's Artisti¢ Leadership. This coincides wlh the National Portfolio AppltIon with the Arts Council which wll be subrnilled in March 2021 for the wiod 2023-27. REFERENCE ANO AOMINISTRATIVE DETAILS Charfty number.. 516672 Company number". 1921513 Principal Office and Registered Office.. St lIa Street Quarry Hill LEEDS LS2 7PA Directors and trustees The directors of the charitsble company {Ihe charity) a its Iruslees for the wrpose of charity law. The trustees and officers who Seed during the year and since the year end were as follows.. C Barker S Coffer S DeICk P Doherty K Evans S Kamslra L Katerega H Paul M Roberts 8 Robinson S Robinson {apwnted 14 October 2021) (resigned 9 March 2021) (resigned 18 May 2020) (resigned 14 September 2021) (appointed 1 October 2021) (resigned 1 April 2020) (resigned 9 October 2020) Cornpany SKrgtary C Chades Key Management Personntrl Chief Executive Officer J Cdeman-Peers (appointed 8 March 2021) Executive Director C Charfes Artistic Director D Hurst {appointed 4 January 2021) Our Advls•rs Indep¢ndent Examlners: O'Brien & Co. Chartered Accountsnts, 31A FIne Street. Sdby. Y08 4DT Bank•rs'. Barclays 8ank plc. Park Row. PO Box 100. Leeds. LS1 1 PA
PHOENIX DANCE THEATRE {A Company Limlted by Guarantoe) DIRECTORS, REPORT 31 March 2021 STRUCTURE. GOVERNANCE AND MANAGEMENT vernin Phoenix Dance Theatre is a charitable company limited by guarantee. incorporated on 11 June 1985 and re9islered as a charity on 7 Seplember 1985. The wmpany was established under a Memorandum of Association whh established the objects and powers of th8 charitable company aThJ is governed under its Articles of A$SlatiOn. New Articjes were adopted by Special Resdution dated 12 September 2017. In the evenl of the charity being wound up duriry the per1j of membership. or within one year 8fterwards. members are require(I lo confritMJle an amount not exceeding £1. ruilm nlan ointment of Directors Th¢ charity recognises the importance of recwiting members lo the Board of Directors who have the appropriate eXpern and skills lo determine strategy. gUe wtistic development and maintain financial stabilty. The 8oard ensure that the recruilmenl of Board members is faw. effective and transparent. When a vacancy occurs the Board sel up a Nominations Committee. drawn from the Board, and the Committee make recommendations lo the Board. which is the appointing authority- The Board maintains a comprehensive skills profile of its membership aThJ recnjitment takes account of identrfied skills shortages. Board Induction and Trainin An thiduclion pack and. where appropriate. training Is provided for all nevAy appotnled 8oard members. A self-assessmenl process is corKJucled on a regular basis to monitor and review the effectiveness of the Board. nisalion The Board of Dweclors meets four limes per year. The Artist Director and the Exe¢utive Director are appointed by the Board lo manage the day to day operations of the charity. Related arties and co-o eration with other or anisations Arts Council England ar Leeds City Council provide essential core funding for the charity. Pa r seni The board of directors. who are the charbtable MpanY'S trustees give Iheir time fredy and I no director received remuneration in the year. Details of direclors. expenses and related party transactions are disclosed in notes 7 and 8 lo the accounts. The pay of senior staff is reviewed anrKJally and intteased when frjnds perniit to keep pace with inflation and average earnings of other charitsble OrganiOn5 of a similar Size wthin the arts and ojltural sector. Risk Man emenl The major risks lo which the chty is exposed as entff by the Board have been reviewed arvj systems have been established lo miligale tr)se risks. Following the Covid-19 '1ockdThvn" immediate actions were taken to ensure financial security of the company indudiThJ Ulilisath?n of the govemment furlough s. A delay in recruiting a number of roles within the or9anisation to save on saL¥ies. Staff returniry aftef fudough on reduced hours. The eslablishmenl of appropriate health safeguards. The finance subgrwp of the board regularty monitors the current and projected financial posrtion.
PHOENIX DANCE THEATRE IA Cornwy Llmlt•d by GuaraTht) DIRECTORY REPORT 3111ah 2021 STATEMENT OF DIREcfoRS' RESPONSIBILMES The dir8Cttys {who arn dirgctors thg wrpos8 of Conwaty L¥4W and trrjstees tr lh¢ purpose of Gharsty Law) are Kli)re for Fwaring Ihg Rewt and fina¢1 ¥lat•ts in ¢1)nIae Twfjth appr¥bte la¥¥ and United KOrn Att¢wntMig S¢andards. indudlng Financlal Re[ Standard 102: 7h FThnci&l RoK¥ylry StaKdard applk8&Wg in tho LIK8TrJRgwNK ollreland (United G0wY AwrtBd Ppaclic•). 4vhith gNe a Inm fay vvrt of the state of affan of ¢harttabb wjmpany of tre In¢m and experMJlbJre, of thts th8ri (x)mpany tr Ihat Ped. In weparing th•s ffnon¢ial $tst•nefts. the dilert$ 1 rgquir8d to: prewg the fiMand Stater(1$ on IP g04ng St b fflapprwkte The dTrectors are r8sponsiblo fty PTrsJer a¢ctsmth"ng records ththich dkndoso W rgasonabl8 at£uracy at any lime fina471 ptyiliDn of ts charitaL4e wnpany and en&le en$ that the ffflarKyal slaemwrts comF4y twrth the Ctynpanies N£t 2. They are a£0 responsible f(K safegu•diw the assets d the chari18 c0xpal and hentro ftx takllu r¢asonabl6 #bps forthe y8¥entm aThJ dettth offraud aTrJ othw kregularthès. Aiyoved by tr Bc•d on 7 DecemLv 2021 on ts by 0]rr
PHOENIX DANCE THEATRE IA Company Llmlted by Guarantee) STATEMENT OF FINANCIAL ACTIVITIES Ilncludlng Income and Expendlture Account) fof the y•ar ¢nd•d 31 March 2021 2021 2021 2020 Total FuThJs F1$ Fts Notg INCOME Oonalions and Grants 498,143 498.143 490.262 Inu>me from Charftable Activities 251,561 55.237 Xfj,798 437.251 Investment InCe 203 Total Income 749.704 55,237 804.941 927,716 EXPENDITURE Costs of Raising Funds 3,4 3,4W) Expenditure cn Charitable Activities 577.353 56,295 633.648 939,636 Total Expgnditure 580.843 56,295 637,138 949,280 Net income l {experKliturel and nel movement in funds f the year before tsx cre(lil 168.861 11.058> 167.803 121.564) Theatre Tax Credit 10 23.509 Net income l {expeTrJilure) and net movement in funds fly the year after lax credit 168.861 {1.058) 167.803 1.945 RECONCILIATION OF FUNDS FUND BALANCES BIF 75,371 121.333 196.704 194,759 FUND BALANCES CIF 14 244,232 120.275 364,507 196.704 The statement of financial activities indudes all gains and losses recognised in the year. AJI incoming resources antj reswrces expended derive from o)ntinuing activities. The ntkns on pages 12 to 19 f(xm part of these financia statemenls.
PHOENIX DANCE THEATRE (A Company Umit•d by Guar4ntw) 10 BALANCE SHEEr 31 March 2021 FiXEO ASSETS Tangits4e As$8ts 11 It6.475 CURRENT ASSETS ltst8 Cash at b3r & Fn 12 42,524 437,601 4ao.12S 60.651 UhBILmes Creditors falling due vHthin y 13 213.15 NET CURREHfASSETS NEfASSETS 1X7Q4 FUNDS 14 Unrastrtcw FI¢8 R¥Strt¢1 Fun¢s 244.TJ2 120275 75.371 t21.333 196 704 Fty the fin•thl.year 31 IAarth" 2021 tho cr#mp¥ty io •mp.0n Ifr#m uNler se¢alt)n 4TT CompthèsN£i 20 rdatfjn9 to 9fTl rL¥npankn. The directors ¥¢krKx thetr lespbIfrtW.fcr CUnKtying ith the wuirrnts of the compani kt 2(M)6 Tho linandaf atemwts ¥me(r ty th• Board of Llir•ths rn 7 08n"ber. 21 arjd c Its behalf by.. Company Tr0.. 1921513
PHOENIX DANCE THEATRE {A Cornpany Llmiled by Guarantee) 11 STATEMENT OF CASH FLOW For the y•ar ended 31 March 2021 2021 2020 Note Cash from I (absorbed by> operating activlties 17 384.625 (35,2081 Theatre Tax Crgdlt rncelved 23.509 71,002 Cash flow$ from Investlng activities Inlerest Income 203 Purchase of tangible fixed assets 31,184 41.512 Cash usad In by investing activltles 31.184 41.309 Decrease in cash and cash equivalents in the year 376,950 {5,5151 Cash and ¢ash gquivalgnts al the beginning of the year 60.651 66.166 Total cash and cash *quivalents at the end of the year 437,601 60,651
PHOENIX DANCE THEATRE IA Company Limited by Guaranteg) 12 NOTES TO THE FINANCIAL STATEMENTS 31 March 2021 ACCOUNTING POLICIES The prirripal accounting poliaes adopted. judgernenls and key sources of estimaknon uncertainty in the preparation of the financial slalements are as folloyts: Basis of Pr•paration The financial statemenls have been prepared in accordance wlh Accounting and Reporting by Charitres.. Slalemenl of Recommended practi applicable lo charities preparing their accounts in accordance V¥Tth the Finanaaj Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) {effective 1 January 2015}- (Charities SORP {FRS 102)), the Financial ReForting Stsndard applicable in the UK and Repubiic of Ireland {FRS 1021 and the Companies Act 2W6. Phoenix Dance Theatre meets the definiti¢)n of a wblic benefit entity under FRS 102. Assets and liabilities are initially recognised al historical cost ¢y transac*ion value unless othervise stated in Ihe relevant accojnting rdicy rte$. Going Concern The directors consider that the are material uncertainties aimxrt the charitable CoMpanS ability to continue a5 a going concem. The trustees do not consider that there are any sources of eslimation uncertainty at the reporting dale that have a ygnifieanl risk of causing a material adjustment lo the carrying amounts of assets and liabilities V•ithin the next remirrfJ period. Income Recognition Policies Items of income are recognised arml induded in the acL7)unts when all of the following criteria are met.. The charity has entiuemenl lo the funds., any perfomance conditions attached to the item(sl of income have been met or are fully V•ithin the Gontrol of the charity., there is SLrfficient certainty that receipt of the income is Csidered probabte., and . the amcwjnt (an be measured reliably. Doriatod Sefvlces and Facilities Donated seNiees or facilities are recojnised as income en the tharity has control over the item, any conditions asswaled wlh the donated item have been met. the receipt of economic benefit from the use by the charity of the item is probable and that economi¢ benefit can be measured reliably. On receipt. donated services and facilitses are re¢x)gnised on the basis of the value of the gift to the charity vthich is the amount the charity )Uld have been willing to pay to rt)lain services or faulilies of equivalent econofflic benefit on the open market,. a corresponding amount is then rwnised in expenditure in the period of receipt. Intefest Receivable Interest on funds held on deposit is induded vknen receivable and the amount Can be measured rdiably by the charity.. this is n(mially upon notification of the interest paid IY payable by the bank.
PHOENIX OANCE THEATRE {A Company Llmlted by Guarantse) 13 NOTES TO THE FINANCIAL STATEMENTS (continued) 31 March 2021 ACCOUNTING POLICIES Icontlnued) Fund Accounting Unrestricted funds are available to spend on aclivities Ihal further any of the wrposes of arity. Designated funds a unrestricted funds of the charity bthich the trustees have decide¢J al thr discretion lo set aside to use for a specific purpose. Restrided funds are donations sthich the dorw has specified are lo be sc4ely used for partIlar areas of the tharity's vuk or for specffic projects bang Urertaken by the tharity. Expenditure and lffecoverable VAT Expenditure is recognised once there is a legal or constructive obligation to rnake a payment to a third party. it is prObate thal seluemenl will be required and the amount of the oblNJation can be measured rdiably. Expenditure on Charitable activities indudes the costs of providing staff carry the vlork of the charity and thwr asswated support costs. Irrecoverable VAT is ¢harged as a cost against the activity for vthich the expenditure Yas incurred. Allocatlon of Support Costs Support costs are those functions that assist the wvrk of the charity bul do not directly undertake charitable activities. SuppN)rt costs indude back office costs, finance. personnel, payroll and governan costs thich gJPPOrt the company's activities. The bases on which support costs have been dlctabj are set oul in nolg 6. Tanglble Flxed Assets Fixed assets are depreaated on a straight line balance basis over their ests'maled useful lives as fc41ows.' Annu81 Rate Equipment 20% strai1 line p.a. Debtors Trade and other debtors are recc*3nised at the settlefflent amount due after any trade discount offered. Prepayments are vaued at the amwnl prepaid after taking account of any trade discounts due. Cash at Bank and in Hand Cash at bank and cash in hand is in respect of bank balances. Credilors and Provisions Creditors and provisions are recognised the charity has a present obligation resulting from a pasl event that will probably regJlt in the transfer of fuThJs to a third party and the amount due to settle the obligation can be meayjred estimated Teliably. Credilors and provisions are rrMallY renised al their se¢Uemenl arn(nI after allowing for any trade discounts due.
PHOENIX DANCE THEATRE (A Company Limit•d by Guarantee) 14 NOTES TO THE FINANCIAL STATEMENTS (continued) 31 March 2021 ACCOUNTING POLICIES (continugd) Financial Instrnments The charity only has financial assets and finanuaf liabilitses of a kind that qualify as bagc financial instruments. BaC financial InstmentS are ini118lly rec(>3nised al transaction value and 5ubsequenVy measured al their setuement value yth the exception of bank loans lch are subsequently me8yJred at the carying value plus accrued intere51 less repayments. Penslon$ The company has a olefined Contribution Pension Sc*eme. The pension costs drged lo the statement of Finawal Activities are the premiums payable in respect of the actounting peri¢>J. Slgnificant Judgements and Estimalos In applying its accounting policies the company did not have to make any Y&ificant judgements. or estimates LEGAL STATUS OF THE CHARITY The Charity is a Company limited by guarantee arKI has rK) share cakxtal. In the event of the charity being vAxJnd up, the liability in resped of the guarantee is liffliled lo £1 pw member of the charity. 2021 2021 2021 2020 DONATIONS AND GRANTS FLtrxts Fwd5 Arts Counol Yorkshire Leeds City Cwnal 436,393 61.750 436,393 61,750 428.512 61,750 498.143 498,143 490,262 2021 2021 2021 2020 INCOME FROM CHARITABLE ACTIVITIES Tolal FuTrJs F¢Jb FuTrJs Grants Arts Council England Black Walws Healthy Holidays JimtJ)'s Fund Coronavirus Job Retention Stheme Other Grants & Donations Fees & Other Income Twring Programmes & Merchandise Educalion Fees Other Income 16.467 13.C 10.CN)O 15.770 16,467 13.(X)o 10,0)0 15.770 130,744 .535 14,310 130,744 .535 244.889 88,924 1,754 68.477 18,897 437.251 154 17.462 6.666 55.237 3C6.798 17.462 251.561
PHOENIX DANCE THEATRE IA Company Limited by Guarantee) 15 NOTES TO THE FINANCIAL STATEMENTS Icontinued) 31 MarGh 2021 ANALYSIS OF EXPENDITURE ON CHARITABLE ACTIVITIES Tcurirg & Educati Total 2021 2021 2021 2021 Production Choreographic Composer Lab Oigital W(xks Touring Staffing Costs Training & Physio Education Mafkellng l Audience Devdopmw Prcgrammes & Mw¢haTrJise 8uilding Overheads Adminislralion Legal and Professional Deprecialion Governance Costs (see note 6) Support Costs (see note 6) 4,397 4.500 6.990 (2,598} 359.001 14.974 4.397 4.5C() 6,990 (2.598) 74,593 433,594 14.974 33.087 9,074 33.087 9,074 968 46.387 24,338 4.453 39.352 46.387 24,338 4,453 39.352 5.5C 8,632 8,632 525,968 107,680 633,648 Of the £633.648 expenditure in 2021 (2020: £939.636) £577,353 vrds charged lo unrestricted funds12020.' £6,521) and £56.295 to restricted funds (2020.. £33.1151 ANALYSIS OF GOVERNANCE AND SUPPORT COSTS The company initially idrfieS the of ils supwrt fundions. It then identifies those costs which relate lo the governan function. The tsble bdry•V sets out the basis for apportionment and the analysis of supw and govemance costs. Ger[ Govmr Suprrt Funciion Total Basis of Apwrtionment Salaries and related costs Building Overheads Independent Examination 7.798 7,798 actual costs 834 pm r81a 5.5CK) actual ¢osts 14,132 5.500 5.500 8.632
PHOENIX DANCE THEATRE (A Company Limited by Guaranleè) 16 NOTES TO THE FINANCIAL STATEMENTS {Gon¢inued} 31 March 2021 2021 2020 STAFF NUMBERS & COSTS Wage5 & Salaries & Other Emduments Social Security Costs Other Pension Cost5 383,837 26.807 6,988 417,632 442.980 34,4 8,341 485.811 No employees eamed in excess of £60.[ p.a. The average number of employees during the year, cal(xJlaled on basis of full lime equivalents, vrds as follows.. Number Number 10 Trustees Administrative Staff Artistic Team & Technical Staff 17 20 32 Key ManageMt Personnel The key management personnel comprise the tnjstees. the executive director and the artistic director (and from 8 Marth 2021 the chief executive director). No remuneralion or other benefits vrds paid to any Injstees in the year {2020'. £nil) No expenses V+ve rwmtyJrsed lo any truslees during the year {2020: expenses tolalling £312 re reimbursed lo 3 trustees) The total emdumenls of the key management personnel (salaries. ernployerfs NIC arKI pension costs) during Ihe year vrds £72.287 {2020.. £104.384). RELATED PARTY TRANSACTIONS No tnJstee or other person rdated lo the Charitable Company had any personal interest in any contract or transaction entered into by the Charitable Company durirrfJ the year {2020- Nil}. 2021 2020 NET INCOME I {EXPENDITURE) is sta1 afler thargng: Depreciation Independent Examination 39.352 5.000 33.115 5.OCKJ
PHOENIX DANCE THEATRE {A Company Limit¢d by Guarantee) 17 NOTES TO THE FINANCIAL STATEMENTS l¢ontlnugd) 31 March 2021 10 TAXATION As a charity Phcenix Dance Theatre is exempl from tsx on income aTrJ gains falling within section 505 of the Taxes Act 1988 or s252 of the Taxation of Chargeae Gains Act 1992 to the extent that these are applied to its chariLible objects. No tax charges have arisell in the Charitable Company. The company incurs theatre prc(luction eosls and is entled lo daÉm Theatre Tax Rdief on these costs. No such costs we in¢)Jffr&g in the year and so no daim made. In the prior year {20201 the company submitte(J daims for a payable Theatre Tax Cre¢Jil lolalling £23.059. 11 TANGIBLE FIXED ASSETS Equipment COST At 1 April 2020 Additions Disp05als Al 31 March 2021 269.142 31.184 3CKJ,326 DEPRECIATION Al 1 April 2020 Charge the Year On tiswsals Al 31 March 2020 162.667 39.352 202,019 NET BOOK VALUE At 31 Mafch 2021 98.307 At 31 March 2020 106,475 I rix&J assets are used in drrecl further8re of the charitys objects. At 31 Mar¢h 2021 the company had made no capilal commitments (2020.. nil). 2021 2020 12 DEBTORS: amotsnls falling due within one year: Trade Debtors Oiher Debtofs Prepayments & Acc In)rne 3.616 35,801 3,107 42.524 10,622 49.019 5.994 65.635
PHOENIX DANCE THEATRE (A Company Limlted by Guarantee) 18 NOTES TO THE FINANCIAL STATEMENTS {contlnu•d 31 March 2021 2021 2020 13 CREDrroRS". amounts falling due within one year. Trade Creditors Other Creditors & A¢tsuals Donations & Grants Rewved in Advance Other Taxes & Sooal Sewrily Costs 27.163 2.235 175,489 9,038 213.925 28,997 3.060 4,000 36,057 14 FUNDS Balarte Wf IrwnirvJ Resources Theatre Balance clf 01.04.20 Resc Eypendejj Tax Crajit 31.03..21 UnrestrictJ 75,371 749,704 580.843 0 244,232 Restricted Capital Fund Black Waters Healthy Hdidays Jimbo's Fund 121.333 16.467 13.0 10,(KKI 15.770 5S.237 39.352 13.LYX) 98,448 10,000 11,827 120.275 3.943 56,295 121.333 Total Funds 1.704 804,941 637.138 364.507 Purposes of Restrided FuTrJs: The Capltal Fund is to replace a e81 range of techri¢al touring &]uipment. production equipment and praciical office equipment to enable the company lo operate more efficienuy in terms of time and cost. to be better connected digitally and to bring obsdete uIpMent up lo date lo ensure the company can perform on a diverse fange of pwfomiance platforms Blxk Wat•rs Heritage Project Vfds an education project that saw over 130 ytsJng people engage in dance and music whilst leaming key hislcfical events that changed the make vp of Britain today. The young people involved we able lo see the main (panY in perfcrmance as well as have the opp(Ytunity to perfomi themselves H•althy Holidays pwamme allThvs the c4)mpany to deliver dance arKI arts activities during school hc4iday pericés providing a healthy lunth and all sna¢ks for the ¢hildren throughout the day. These holiday camps run a(xoss various hdiday perifyys (Summer, Easter. half terms aThJ Christmas) at multiple locali15 across the city, targeting areas vthere there 1$ a high percentage of children acCen9 free sthTr)I meals al Sth(K. Jlmbo's Fund SUPFths the finartid costs of runnirvJ Illuminate Dan- pekly dance proJamme fcf young people aged 6- 18 th additicThl ds. The proviwn rur* term time only and offers respite to parentsl carers and siblings.
PHOENIX DANCE THEATRE (A Company Llmiled by Guarantee) 19 NOTES TO THE FINANCIAL STATEMENTS {continued) 31 March 2021 15 ANALYSIS OF NET ASSETS BETWEEN FUNDS Total 2021 2021 2021 Tangible Fixed Assets Current Assets Creditors." due within one year 98.307 98.307 4S8,157 21.968 480.125 213.925 213.925 244,232 120,275 364,507 10 FUTURE FINANCIAL COMMITMENTS At 31 March 2021 the company had total commitments Ujer op8raling leases over remaining life ol these assets of £6.710 (2020.. £9.510>. 17 RECONCILIATION OF NET MOVEMENT IN FUNOS TO NET CASH FLOW FROM OPERATING ACTIVITIES 2021 2020 Net movement in fvnds Add ba¢k depreciation tharge Theatre Tax Credit Less interest Sho in investing activities (Increase) in debt Increase I (Deuease) in creditors 167,803 39.352 1,945 33.115 (23.5091 (2031 {2.132) {44.424} (398) 177.868 N81 cash {abwrbed by) I from operabng activities 384.625 35,208