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2023-03-31-accounts

Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 2 2 3 1 0 3 2 3
Section A Reference and administration details
Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address		 Huddersfield South West District Scout Council
5
1
6
5
9
0
1
6
6
3
7
Stonefield, Waters Road
Marsden
Huddersfield, West Yorkshire
Postcode H D 7 6 N G

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16		 Trustee Name Office (if any) Dates acted if not for
whole year
Roger Daker Chairman
JanetBell Secretary
Martyn Hodgson Treasurer
Chris Storey District Commissioner
GrahamSmith Chair Scammonden
Activity Centre
CraigFrost DistrictExecmember
KathrynStarr DistrictExecmember
DavidHagerty DistrictExecmember
JackieMorris DistrictExecmember
Martin Wood DistrictExecmember
JanetHaigh DistrictExecmember
Jack Midwood DistrictExecmember
KatieTravas DistrictExecmember
ClaireFletcher DistrictExecmember
John Roebuck DistrictExecmember
EmilyWalker DistrictExecmember

1 LT700001 (1st February 2017)

Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 2 3 1 0 3 2 3
Section B Structure, governance and management
Description of the charity’s trusts
Additional governance issues
Trustee selection methods
Type of governing document
How the charity is constituted
The District's governing documents are those of the Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.
The District is a trust established under its rules which are
common to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The District is managed by the District Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
District which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The committee consists of Chair, Treasurer and Secretary,
District Commissioner and Section Leaders and other
Executive members nominated or voted at the AGM.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first 5
months of joining the committee.
This District Executive Committee exists to support the District
Section Leaders and Groups in meeting the responsibilities of
the appointments and is responsible for:
- The maintenance of District property;
- The raising of funds and the administration of District
finance;
- The insurance of persons, property and equipment;
- District public occasions;
- Assisting in the recruitment of leaders & other adult support;
- Appointing any sub committees that may be required;
- Appointing District Administrators and Advisors other than
those who are elected.

2 LT700001 (1st February 2017)

Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 2 3 1 0 3 2 3
Section B Structure, governance and management (continued)
Risk and Internal Control
The District Executive Committee has identified the major risks
to which they believe the District is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The District
has sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
District contributes to the Scout Associations national accident
insurance policy. Risk Assessments are undertaken before all
activities.
Reduced income. The District is primarily reliant upon income
from the activity centre, shop surpluses and donations. The
Scammonden Activity Centre holds a reserve to ensure the
continuity of activities should there be a major reduction in
income.
Reduction or loss of leaders. The District is totally reliant upon
volunteers to run and administer the activities of the district. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the district as a
whole then there would be plans for recruitment drives but if
unsuccessful, there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the District.
Reduction or loss of members. The District provides activities
for all young people aged 4 to 25. If there was a reduction in
membership in a particular section or the district as whole then
there would have to be a contraction, consolidation or closure
of a section. In the worst case scenario the complete closure
of the District.

3 LT700001 (1st February 2017)

Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 2 to end date 3 1 0 3 2 3

Section C Objectives and activities
Public benefit statement
Summary of the objects of the charity
set out in its governing document
Summary of the main activities in relation
to these objects		 The Purpose of Scouting
Scouting exists to actively engage and support young people
in their personal development, empowering them to make a
positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in which
we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-operate
with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.

The District sections carry out regular activities with Squirrels,
Beavers, Cubs, Scouts & Explorers as well as Duke of
Edinburgh activities. The Scammonden Activity Centre
supports and promotes Scout groups. In addition, the District
benefits from Network Scouts for those aged 18-25 and from
South West Events and Activities Team for those aged 18+.
The District meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.

4 LT700001 (1st February 2017)

Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 2 to end date 3 1 0 3 2 3

Section D Achievements and performance
Summary of the main achievements of
the charity during the year
Scammonden Activity Centre
HSW District
The main reasons were:
Surplus on District events
Grant for Squirrels Training
Jamboree 23 - timing of receipts/ payments
Badge shop - costs exceeding receipts
District running costs
A healthy level of rental income at £19,595 despite the centre
having to close for repairs and cancel bookings on a couple
of occasions. There was a surplus of £4,495.12 (last year's
surplus was £51.37), including the shop. After a big year of
repairs last year at £11,794.76, we spent a reduced amount
this year at £3,585.75. Operating costs were broadly in line
with last year.
Our first fully operational year since Covid-19. Overall we
generated a surplus of £7,393.86 compared to £870.99 last
year
We aim to break even each year. This year we generated a
surplus of £2,898.74 compared to last year of £819.62
1048.57
2898.74
500.00
2060.50
-397.16
-313.17
Section E Financial Review
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves		 Reserves Policy
The District's policy on reserves is to hold sufficient resources
to continue the charitable activities of the district should
income raising activities fall short. The District Executive
Committee considers that the district should hold a sum
equivalent to 12 months operational and maintenance costs,
roughly £35,000.
The District held reserves of approximately £85,000 against
this at year end. This
is above
the level for operating
expenses. The District operates the Scammonden Activity
Centre
which
carry
a
potential
liability
for
repair
and
maintenance costs.
None
Section F Other Optional Information
Plans for future periods (detail significant
activities planned to achieve them)
Nothing significant

5 LT700001 (1st February 2017)

Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 2 to end date 3 1 0 3 2 3

Section G

Declaration

The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Roger Daker Martyn Hodgson Position (e.g. Secretary, Chair) Chair Treasurer Date 2 2 0 5 2 3

6 LT700001 (1st February 2017)

Huddersfield South West District Scout Council Receipts and Payments Account Year Ended 31st March 2023

Receipts
Page 1
Note		 District Scammonden
Total

2023
2023
2023		 District Scammonden
Total

2023
2023
2023		 Total
2022
Membership subscriptions
Membership subscriptions received
1
Membership Subs paid to County
Discount not taken by Group - to be repaid
Donations Received
Donations
4
Grants
Grants
5
Investment income
Bank Interest
Building Society interest
Rental Income
Income (SAC)
Shop & Badge Sales
Scammonden Shop Sales
District Badge Shop Sales
2
Youth Activities
Jamboree 2023 - received from participants
Jamboree 2023 - paid to County
Income from Youth Activities
3
Total Receipts		 28,014.00
(28,014.00)
0.00
0.00
50.00
50.00
500.00
500.00
201.18
103.75
0.71
162.73		 24,600.00
(24,600.00)
(25.50)
28,014.00
(28,014.00)
0.00
0.00 (25.50)
0.00
50.00
50.00 0.00
14,735.86
500.00
500.00 14,735.86
18.20
194.82
304.93
163.44
201.89
266.48
19,595.00		 468.37 213.02
12,280.00
19,595.00
0.00
19,595.00
1,748.69
179.88		 19,595.00 12,280.00
725.85
685.74
1,748.69
179.88
179.88
1,748.69
18,540.50
(16,480.00)
6,178.00
8,238.50		 1,928.57 1,411.59
450.00
(2,700.00)
2,306.00
18,540.50
(16,480.00)
6,178.00
8,238.50 56.00
9,170.27
21,610.17		 30,780.44 28,670.97

Huddersfield South West District Scout Council Receipts and Payments Account Year Ended 31st March 2023

Payments
District Scammonden
Page 2
Note
2023
2023		 Payments
District Scammonden
Page 2
Note
2023
2023		 Total
2023		 Total
2022
Costs
Operating Costs (SAC)
6
Improvement Costs (SAC)
7
Scammonden Shop Costs
2
District Badge Shop Costs
2
Youth Events
3
Jamboree Costs
Adult Support & Training
District Insurance
Travel costs
Phone. Postage & Stationery
Publicity
Room Hire
AGM & trustee expenses
Charges
Net of Receipts / (payments)
Reserves Brought Forward
Reserves Carried Forward		 (12,250.84)
(3,585.75)
(1,133.02)
(577.04)
(5,129.43)
0.00
0.00
(215.47)
(57.59)
(6.00)
(20.00)
(37.50)
0.00
(29.94)
(200.00)
0.00
(72.00)
(72.00)		 (13,498.67)
(11,794.76)
(426.43)
(755.81)
(432.79)
(110.00)
(80.00)
(187.54)
(28.30)
(249.70)
0.00
0.00
(49.98)
(186.00)
(12,250.84)
(3,585.75)
(1,133.02)
(577.04)
(5,129.43)
0.00
0.00
(215.47)
(63.59)
(57.50)
(29.94)
(200.00)
0.00
(144.00)
(6,271.53)
(17,115.05)
2,898.74
4,495.12		 (23,386.58) (27,799.98)
7,393.86 870.99
77,336.76
78,207.75
85,601.61 78,207.75

Huddersfield South West District Scout Council Receipts and Payments Account Year Ended 31st March 2023

Notes
Page 3
2023
2023		 Total
2023		 Total
2022
Note 1 - Subscriptions
Subs : 2 Colne Valley
-21%
Subs : 4 Golcar
25%
Subs : 14 Marsden
13%
Subs : 17 Linthwaite
36%
Subs : 33 Slaithwaite
14%
Subs : 39 Parkwood
-22%
Subs : 43 Crosland Moor
36%
Subs : 45 Newsome
15%
14%
# Young People : 2 Colne Valley
-28%
# Young People : 4 Golcar
15%
# Young People : 14 Marsden
4%
# Young People : 17 Linthwaite
25%
# Young People : 33 Slaithwaite
5%
# Young People : 39 Parkwood
-28%
# Young People : 43 Crosland Moor
25%
# Young People : 45 Newsome
6%
5%
Note 2 - Retail Sales
Scammonden Shop
Sales
Costs
Surplus
Margin %
District Badge Shop
Sales
Costs
Surplus
Margin %
Total Sales
Total Costs
Trading Surplus		 2,175.00
6,394.50
3,741.00
3,523.50
4,611.00
1,435.50
3,045.00
3,088.50		 2,760.00
5,120.00
3,320.00
2,600.00
4,040.00
1,840.00
2,240.00
2,680.00
28,014.00
50
147
86
81
106
33
70
71		 24,600.00
69
128
83
65
101
46
56
67
644
1,748.69
(1,133.02)		 615
725.85
(426.43)
615.67
35%
179.88
(577.04)		 299.42
41%
685.74
(755.81)
(397.16)
-221%
1,928.57
(1,710.06)		 (70.07)
-10%
1,411.59
(1,182.24)
218.51 229.35

Huddersfield South West District Scout Council Receipts and Payments Account Year Ended 31st March 2023

Notes
Page 4		 Total
2023		 Total
2023		 Total
2022
Note 3 - Analysis of District Youth Events
Income
Costs
Surplus
Beavers Activites
0.00
0.00
0.00
Cubs Activities
134.00
(134.00)
0.00
Scouts Activities
324.00
(194.14)
129.86
Explorers Activities
1,077.00
(697.00)
380.00
All Group Activities
0.00
(150.00)
(150.00)
Duke of Edinburgh Expeditions
4,643.00
(3,954.29)
688.71
6,178.00
(5,129.43)
1,048.57
Note 4 - Analysis of Donations Received
SWEAT - Golcar Lily Day
50.00
50.00
Note 5 - Analysis of Grant
District Training - Squirrels
500.00
Kirklees Council - Covid-19
0.00
500.00
Note 6 - Analysis of Operating Costs (Scammonden Activity Centre)
Rent & Water
(773.12)
Light & Heat
(5,917.38)
Insurance
(3,048.84)
Cleaning, Domestics & Laundry
(2,511.50)
(12,250.84)
Last year we paid 2 years rent
Note 7 - Analysis of Improvement Costs (Scammonden Activity Centre)
Repairs & Decorations
(976.58)
Replacements
(562.17)
Improvements & Alterations
(2,047.00)
(3,585.75)		 Income
Costs
Surplus
0.00
0.00
0.00
134.00
(134.00)
0.00
324.00
(194.14)
129.86
1,077.00
(697.00)
380.00
0.00
(150.00)
(150.00)
4,643.00
(3,954.29)
688.71		 Surplus
0.00
0.00
0.00
0.00
0.00
1,873.21
6,178.00
(5,129.43)
1,048.57		 1,873.21
50.00 0.00
50.00
500.00
0.00		 0.00
0.00
14,735.86
500.00
(773.12)
(5,917.38)
(3,048.84)
(2,511.50)		 14,735.86
(1,200.00)
(6,725.82)
(3,036.40)
(2,536.45)
(12,250.84)
(976.58)
(562.17)
(2,047.00)		 (13,498.67)
(1,708.60)
(3,867.46)
(6,218.70)
(3,585.75) (11,794.76)

Huddersfield South West District Scout Council Receipts and Payments Account Year Ended 31st March 2023

Assets and Liabilities
Page 5
2023
2023		 Assets and Liabilities
Page 5
2023
2023		 Total
2023		 Total
2022
Cash Funds
Bank Current Account
Bank Deposit Account
Building Society Account
Cash in Hand
TOTAL CASH BALANCES
Three designated funds are included in the Cash Funds:		 18,726.04
36,756.23
31,195.38
56.22		 12,773.13
32,823.17
36,360.07
143.88
86,733.87 82,100.25
Opening Balance for the year
Interest Received
Transfer from Covid grants
Annual contribution from SAC for Jamboree
Jamboree Contributions
Adult training courses
Closing Balance for the year		 Mrs Kaye
Clement Wood
Memorial Fund
Whiteley Fund		 Scout Support
Fund
2,944.32
8,441.39
3.27
28.13
500.00
(2,200.00)
0.00		 3,309.89
150.62
11,408.02
1,247.59
8,469.52		 14,868.53
Mrs Kaye Memorial Fund - support Jamboree participants
Clement Wood Whiteley Fund - support adult & young leader traning
Scout Support Fund - general support for Scouting in the District
Non monetary assets for charity's own use
District badge shop stock
Scammonden shop stock
TOTAL STOCK
TOTAL ASSETS		 1,049.41
1,048.33		 1,069.65
787.85
2,097.74
88,831.61		 1,857.50
83,957.75

Mrs Kaye Memorial Fund - support Jamboree participants Clement Wood Whiteley Fund - support adult & young leader traning Scout Support Fund - general support for Scouting in the District

Non monetary assets for charity's own use
District badge shop stock 1,049.41 1,069.65
Scammonden shop stock 1,048.33 787.85
TOTAL STOCK 2,097.74 1,857.50
TOTAL ASSETS 88,831.61 83,957.75

Huddersfield South West District Scout Council Receipts and Payments Account Year Ended 31st March 2023

Assets and Liabilities
Total
Page 6
2023
2023		 Assets and Liabilities
Total
Page 6
2023
2023		 Total
2022
Land & Buildings
Scammonden Activity Centre building insurance value
1,614,325
Scammonden Activity Centre furniture & fittings insurance value
40,246
Liabilities
Scammonden Activity Centre Booking Deposits held
(1,325.00)
(1,945.00)
Scammonden Activity Centre Rental Income for stays next year
(1,305.00)
(3,205.00)
Deposits in advance - Morocco trip
(600.00)
(600.00)
TOTAL LIABILITIES
(3,230.00)
(5,750.00)
TOTAL RESERVES
85,601.61
78,207.75
The building and improvements at Scammonden Activity Centre are under the terms of a 42 year lease which is due to
expire in May 2027. The building and improvements have no current market value due to restrictions in the lease.
(3,230.00)
(5,750.00)
85,601.61
78,207.75

The receipts and payments account and the statement of assets and liabilities were approved by the Trustees on 22nd May 2023 and signed on their behalf by

J.R Daker - District Chairman

M.J Hodgson - District Treasurer

Independent Examiner's Report to the Trustees of the

HUDDERSFIELD SOUTH WEST DISTRICT SCOUT COUNCIL

I report on the accounts of the Group/District/County/Area for the year ended 31[st] March 2023

which comprise the Statement of Financial Activities, the Balance Sheet and related notes set out on pages 1 to 6

This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.

Respective responsibilities of Trustees and Examiner

The Group’s/District’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed.

It is my responsibility to:

Basis of Independent Examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group/District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, & seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, & consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent Examiner's statement

In connection with my examination, no matter has come to my attention (other than that disclosed below *):

  1. which gives me reasonable cause to believe that in, any material respect, the requirements

  2. l to keep accounting records in accordance with Section 130 of the Charities Act ;and

  3. l to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or

  4. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

  5. Please delete the words in the brackets if they do not apply

Name: .......................................................................................................

Qualification: ............................................................................................. ICB Associate PM.Dip

Address: .................................................................................................... 38 Kellington Land

................................................................................................................... Eggborough DN14 0LB

08/08/2023 Date: .........................................................................................................

LT700006 (1[st] February 2017)