## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**2**|**2**|**3**|**1**|**0**|**3**|**2**|**3**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||Huddersfield South West District Scout Council
5
1
6
5
9
0
1
6
6
3
7||||||||||| ||||Stonefield, Waters Road||||||||||| ||||Marsden||||||||||| ||||Huddersfield, West Yorkshire||||||||||| ||||Postcode||||H|D|7|6|N|G|| Names of the charity trustees who manage the charity |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||Roger Daker|Chairman|| ||JanetBell|Secretary|| ||Martyn Hodgson|Treasurer|| ||Chris Storey|District Commissioner|| ||GrahamSmith|Chair Scammonden
Activity Centre|| ||CraigFrost|DistrictExecmember|| ||KathrynStarr|DistrictExecmember|| ||DavidHagerty|DistrictExecmember|| ||JackieMorris|DistrictExecmember|| ||Martin Wood|DistrictExecmember|| ||JanetHaigh|DistrictExecmember|| ||Jack Midwood|DistrictExecmember|| ||KatieTravas|DistrictExecmember|| ||ClaireFletcher|DistrictExecmember|| ||John Roebuck|DistrictExecmember|| ||EmilyWalker|DistrictExecmember|| 1 LT700001 (1st February 2017) ## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**2**|**3**|**1**|**0**|**3**|**2**|**3**| |---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||| |**Section B**|||**Structure, governance and management**|||||||||| |Description of the charity’s trusts
Additional governance issues
Trustee selection methods
Type of governing document
How the charity is constituted||||||||||||| ||||The District's governing documents are those of the Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.|||||||||| |||||||||||||| ||||The District is a trust established under its rules which are
common to all Scouts.|||||||||| |||||||||||||| ||||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.|||||||||| |||||||||||||| ||||The District is managed by the District Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
District which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The committee consists of Chair, Treasurer and Secretary,
District Commissioner and Section Leaders and other
Executive members nominated or voted at the AGM.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first 5
months of joining the committee.
This District Executive Committee exists to support the District
Section Leaders and Groups in meeting the responsibilities of
the appointments and is responsible for:
- The maintenance of District property;
- The raising of funds and the administration of District
finance;
- The insurance of persons, property and equipment;
- District public occasions;
- Assisting in the recruitment of leaders & other adult support;
- Appointing any sub committees that may be required;
- Appointing District Administrators and Advisors other than
those who are elected.|||||||||| 2 LT700001 (1st February 2017) ## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**2**|**3**|**1**|**0**|**3**|**2**|**3**| |---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||| |**Section B**|||**Structure, governance and management (continued)**|||||||||| ||||**Risk and Internal Control**
The District Executive Committee has identified the major risks
to which they believe the District is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The District
has sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
District contributes to the Scout Associations national accident
insurance policy. Risk Assessments are undertaken before all
activities.
Reduced income. The District is primarily reliant upon income
from the activity centre, shop surpluses and donations. The
Scammonden Activity Centre holds a reserve to ensure the
continuity of activities should there be a major reduction in
income.
Reduction or loss of leaders. The District is totally reliant upon
volunteers to run and administer the activities of the district. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the district as a
whole then there would be plans for recruitment drives but if
unsuccessful, there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the District.
Reduction or loss of members. The District provides activities
for all young people aged 4 to 25. If there was a reduction in
membership in a particular section or the district as whole then
there would have to be a contraction, consolidation or closure
of a section. In the worst case scenario the complete closure
of the District.|||||||||| 3 LT700001 (1st February 2017) ## Trustees' Annual Report ## For the period From (start date) **0 1 0 4 2 2** to end date **3 1 0 3 2 3** |**Section C**|**Objectives and activities**| |---|---| |Public benefit statement
Summary of the objects of the charity
set out in its governing document
Summary of the main activities in relation
to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development, empowering them to make a
positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.| ||| ||
The District sections carry out regular activities with Squirrels,
Beavers, Cubs, Scouts & Explorers as well as Duke of
Edinburgh activities. The Scammonden Activity Centre
supports and promotes Scout groups. In addition, the District
benefits from Network Scouts for those aged 18-25 and from
South West Events and Activities Team for those aged 18+.| ||| ||The District meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| 4 LT700001 (1st February 2017) ## Trustees' Annual Report ## For the period From (start date) **0 1 0 4 2 2** to end date **3 1 0 3 2 3** |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||**Scammonden Activity Centre**
**HSW District**
The main reasons were:
Surplus on District events
Grant for Squirrels Training
Jamboree 23 - timing of receipts/ payments
Badge shop - costs exceeding receipts
District running costs
A healthy level of rental income at £19,595 despite the centre
having to close for repairs and cancel bookings on a couple
of occasions. There was a surplus of £4,495.12 (last year's
surplus was £51.37), including the shop. After a big year of
repairs last year at £11,794.76, we spent a reduced amount
this year at £3,585.75. Operating costs were broadly in line
with last year.
Our first fully operational year since Covid-19. Overall we
generated a surplus of £7,393.86 compared to £870.99 last
year
We aim to break even each year. This year we generated a
surplus of £2,898.74 compared to last year of £819.62
1048.57
2898.74
500.00
2060.50
-397.16
-313.17| |**Section E**|**Financial Review**| |---|---| |Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|**Reserves Policy**
The District's policy on reserves is to hold sufficient resources
to continue the charitable activities of the district should
income raising activities fall short. The District Executive
Committee considers that the district should hold a sum
equivalent to 12 months operational and maintenance costs,
roughly £35,000.
The District held reserves of approximately £85,000 against
this at year end. This
is above
the level for operating
expenses. The District operates the Scammonden Activity
Centre
which
carry
a
potential
liability
for
repair
and
maintenance costs.| ||| ||None| ||| |**Section F**|**Other Optional Information**| |Plans for future periods (detail significant
activities planned to achieve them)|| ||Nothing significant
| 5 LT700001 (1st February 2017) ## Trustees' Annual Report ## For the period From (start date) **0 1 0 4 2 2** to end date **3 1 0 3 2 3** ## **Section G** ## **Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Signature(s) Full name(s) Roger Daker Martyn Hodgson Position (e.g. Secretary, Chair) Chair Treasurer Date 2 2 0 5 2 3 6 LT700001 (1st February 2017) ## **Huddersfield South West District Scout Council Receipts and Payments Account Year Ended 31st March 2023** |**Receipts**
**Page 1**
**Note**|**District Scammonden**
**Total**

**2023**
**2023**
**2023**|**District Scammonden**
**Total**

**2023**
**2023**
**2023**|**Total**
**2022**| |---|---|---|---| |**Membership subscriptions**
Membership subscriptions received
1
Membership Subs paid to County
Discount not taken by Group - to be repaid
**Donations Received**
Donations
4
**Grants**
Grants
5
**Investment income**
Bank Interest
Building Society interest
**Rental Income**
Income (SAC)
**Shop & Badge Sales**
Scammonden Shop Sales
District Badge Shop Sales
2
**Youth Activities**
Jamboree 2023 - received from participants
Jamboree 2023 - paid to County
Income from Youth Activities
3
**Total Receipts**|28,014.00
(28,014.00)
0.00
**0.00**
50.00
**50.00**
500.00
**500.00**
201.18
103.75
0.71
162.73||24,600.00
(24,600.00)
(25.50)| ||||| |||28,014.00|| |||(28,014.00)|| |||0.00|| |||**0.00**|**(25.50)**
0.00| ||||| |||50.00|| |||**50.00**|**0.00**
14,735.86| ||||| ||||| |||500.00|| |||**500.00**|**14,735.86**
18.20
194.82| ||||| ||||| |||304.93|| |||163.44|| ||**201.89**
**266.48**
19,595.00|**468.37**|**213.02**
12,280.00| ||||| ||||| |||19,595.00|| ||**0.00**
**19,595.00**
1,748.69
179.88|**19,595.00**|**12,280.00**
725.85
685.74| ||||| ||||| |||1,748.69|| |||179.88|| ||**179.88**
**1,748.69**
18,540.50
(16,480.00)
6,178.00
**8,238.50**|**1,928.57**|**1,411.59**
450.00
(2,700.00)
2,306.00| ||||| ||||| |||18,540.50|| |||(16,480.00)|| |||6,178.00|| |||**8,238.50**|**56.00**| ||||| ||**9,170.27**
**21,610.17**|**30,780.44**|**28,670.97**| ||||| ## **Huddersfield South West District Scout Council Receipts and Payments Account Year Ended 31st March 2023** |**Payments**
**District Scammonden**
**Page 2**
**Note**
**2023**
**2023**|**Payments**
**District Scammonden**
**Page 2**
**Note**
**2023**
**2023**|**Total**
**2023**|**Total**
**2022**| |---|---|---|---| |**Costs**
Operating Costs (SAC)
6
Improvement Costs (SAC)
7
Scammonden Shop Costs
2
District Badge Shop Costs
2
Youth Events
3
Jamboree Costs
Adult Support & Training
District Insurance
Travel costs
Phone. Postage & Stationery
Publicity
Room Hire
AGM & trustee expenses
Charges
**Net of Receipts / (payments)**
Reserves Brought Forward
**Reserves Carried Forward**|(12,250.84)
(3,585.75)
(1,133.02)
(577.04)
(5,129.43)
0.00
0.00
(215.47)
(57.59)
(6.00)
(20.00)
(37.50)
0.00
(29.94)
(200.00)
0.00
(72.00)
(72.00)||(13,498.67)
(11,794.76)
(426.43)
(755.81)
(432.79)
(110.00)
(80.00)
(187.54)
(28.30)
(249.70)
0.00
0.00
(49.98)
(186.00)| ||||| |||(12,250.84)|| |||(3,585.75)|| |||(1,133.02)|| |||(577.04)|| |||(5,129.43)|| |||0.00|| |||0.00|| |||(215.47)|| |||(63.59)|| |||(57.50)|| |||(29.94)|| |||(200.00)|| |||0.00|| |||(144.00)|| ||**(6,271.53)**
**(17,115.05)**
**2,898.74**
**4,495.12**|**(23,386.58)**|**(27,799.98)**| ||||| |||7,393.86|**870.99**
77,336.76| |||78,207.75|| |||**85,601.61**|**78,207.75**| ||||| ## **Huddersfield South West District Scout Council Receipts and Payments Account Year Ended 31st March 2023** |**Notes**
**Page 3**
**2023**
**2023**|**Total**
**2023**|**Total**
**2022**| |---|---|---| |**Note 1 - Subscriptions**
Subs : 2 Colne Valley
-21%
Subs : 4 Golcar
25%
Subs : 14 Marsden
13%
Subs : 17 Linthwaite
36%
Subs : 33 Slaithwaite
14%
Subs : 39 Parkwood
-22%
Subs : 43 Crosland Moor
36%
Subs : 45 Newsome
15%
**14%**
# Young People : 2 Colne Valley
-28%
# Young People : 4 Golcar
15%
# Young People : 14 Marsden
4%
# Young People : 17 Linthwaite
25%
# Young People : 33 Slaithwaite
5%
# Young People : 39 Parkwood
-28%
# Young People : 43 Crosland Moor
25%
# Young People : 45 Newsome
6%
**5%**
**Note 2 - Retail Sales**
Scammonden Shop
Sales
Costs
Surplus
Margin %
District Badge Shop
Sales
Costs
Surplus
Margin %
Total Sales
Total Costs
Trading Surplus|2,175.00
6,394.50
3,741.00
3,523.50
4,611.00
1,435.50
3,045.00
3,088.50|2,760.00
5,120.00
3,320.00
2,600.00
4,040.00
1,840.00
2,240.00
2,680.00| ||**28,014.00**
50
147
86
81
106
33
70
71|**24,600.00**
69
128
83
65
101
46
56
67| ||**644**
1,748.69
(1,133.02)|**615**
725.85
(426.43)| ||615.67
35%
179.88
(577.04)|299.42
41%
685.74
(755.81)| ||(397.16)
-221%
1,928.57
(1,710.06)|(70.07)
-10%
1,411.59
(1,182.24)| ||**218.51**|**229.35**| ## **Huddersfield South West District Scout Council Receipts and Payments Account Year Ended 31st March 2023** |**Notes**
**Page 4**|**Total**
**2023**|**Total**
**2023**|**Total**
**2022**| |---|---|---|---| |**Note 3 - Analysis of District Youth Events**
**Income**
**Costs**
**Surplus**
Beavers Activites
0.00
0.00
0.00
Cubs Activities
134.00
(134.00)
0.00
Scouts Activities
324.00
(194.14)
129.86
Explorers Activities
1,077.00
(697.00)
380.00
All Group Activities
0.00
(150.00)
(150.00)
Duke of Edinburgh Expeditions
4,643.00
(3,954.29)
688.71
**6,178.00**
**(5,129.43)**
**1,048.57**
**Note 4 - Analysis of Donations Received**
SWEAT - Golcar Lily Day
50.00
**50.00**
**Note 5 - Analysis of Grant**
District Training - Squirrels
500.00
Kirklees Council - Covid-19
0.00
**500.00**
**Note 6 - Analysis of Operating Costs (Scammonden Activity Centre)**
Rent & Water
(773.12)
Light & Heat
(5,917.38)
Insurance
(3,048.84)
Cleaning, Domestics & Laundry
(2,511.50)
**(12,250.84)**
Last year we paid 2 years rent
**Note 7 - Analysis of Improvement Costs (Scammonden Activity Centre)**
Repairs & Decorations
(976.58)
Replacements
(562.17)
Improvements & Alterations
(2,047.00)
**(3,585.75)**|**Income**
**Costs**
**Surplus**
0.00
0.00
0.00
134.00
(134.00)
0.00
324.00
(194.14)
129.86
1,077.00
(697.00)
380.00
0.00
(150.00)
(150.00)
4,643.00
(3,954.29)
688.71||Surplus
0.00
0.00
0.00
0.00
0.00
1,873.21| ||**6,178.00**
**(5,129.43)**
**1,048.57**||**1,873.21**| |||50.00|0.00| |||**50.00**
500.00
0.00|**0.00**
0.00
14,735.86| |||**500.00**
(773.12)
(5,917.38)
(3,048.84)
(2,511.50)|**14,735.86**
(1,200.00)
(6,725.82)
(3,036.40)
(2,536.45)| |||**(12,250.84)**
(976.58)
(562.17)
(2,047.00)|**(13,498.67)**
(1,708.60)
(3,867.46)
(6,218.70)| |||**(3,585.75)**|**(11,794.76)**| ## **Huddersfield South West District Scout Council Receipts and Payments Account Year Ended 31st March 2023** |**Assets and Liabilities**
**Page 5**
**2023**
**2023**|**Assets and Liabilities**
**Page 5**
**2023**
**2023**|**Total**
**2023**|**Total**
**2022**| |---|---|---|---| |**Cash Funds**
Bank Current Account
Bank Deposit Account
Building Society Account
Cash in Hand
**TOTAL CASH BALANCES**
Three designated funds are included in the Cash Funds:||18,726.04
36,756.23
31,195.38
56.22|12,773.13
32,823.17
36,360.07
143.88| |||**86,733.87**|**82,100.25**| |Opening Balance for the year
Interest Received
Transfer from Covid grants
Annual contribution from SAC for Jamboree
Jamboree Contributions
Adult training courses
Closing Balance for the year|Mrs Kaye
Clement Wood
Memorial Fund
Whiteley Fund|Scout Support
Fund|| ||2,944.32
8,441.39
3.27
28.13
500.00
(2,200.00)
0.00|3,309.89
150.62
11,408.02|| ||1,247.59
8,469.52|14,868.53|| |_Mrs Kaye Memorial Fund - support Jamboree participants_
_Clement Wood Whiteley Fund - support adult & young leader traning_
_Scout Support Fund - general support for Scouting in the District_|||| |**Non monetary assets for charity's own use**
District badge shop stock
Scammonden shop stock
**TOTAL STOCK**
**TOTAL ASSETS**||1,049.41
1,048.33|1,069.65
787.85| |||**2,097.74**
**88,831.61**|**1,857.50**
**83,957.75**| _Mrs Kaye Memorial Fund - support Jamboree participants Clement Wood Whiteley Fund - support adult & young leader traning Scout Support Fund - general support for Scouting in the District_ |**Non monetary assets for charity's own use**||| |---|---|---| |District badge shop stock|1,049.41|1,069.65| |Scammonden shop stock|1,048.33|787.85| |**TOTAL STOCK**|**2,097.74**|**1,857.50**| |**TOTAL ASSETS**|**88,831.61**|**83,957.75**| ## **Huddersfield South West District Scout Council Receipts and Payments Account Year Ended 31st March 2023** |**Assets and Liabilities**
**Total**
**Page 6**
**2023**
**2023**|**Assets and Liabilities**
**Total**
**Page 6**
**2023**
**2023**|**Total**
**2022**| |---|---|---| |**Land & Buildings**
Scammonden Activity Centre building insurance value
1,614,325
Scammonden Activity Centre furniture & fittings insurance value
40,246
**Liabilities**
Scammonden Activity Centre Booking Deposits held
(1,325.00)
(1,945.00)
Scammonden Activity Centre Rental Income for stays next year
(1,305.00)
(3,205.00)
Deposits in advance - Morocco trip
(600.00)
(600.00)
**TOTAL LIABILITIES**
**(3,230.00)**
**(5,750.00)**
**TOTAL RESERVES**
**85,601.61**
**78,207.75**
The building and improvements at Scammonden Activity Centre are under the terms of a 42 year lease which is due to
expire in May 2027. The building and improvements have no current market value due to restrictions in the lease.||| ||**(3,230.00)**
**(5,750.00)**
**85,601.61**
**78,207.75**|| The receipts and payments account and the statement of assets and liabilities were approved by the Trustees on 22nd May 2023 and signed on their behalf by J.R Daker - District Chairman M.J Hodgson - District Treasurer ## **Independent Examiner's Report to the Trustees of the** ## **HUDDERSFIELD SOUTH WEST DISTRICT SCOUT COUNCIL** I report on the accounts of the Group/District/County/Area for the year ended 31[st] March 2023 which comprise the Statement of Financial Activities, the Balance Sheet and related notes set out on pages 1 to 6 This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work. ## **Respective responsibilities of Trustees and Examiner** The Group’s/District’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed. It is my responsibility to: - Examine the accounts (under Section 145 of the Charities Act); - To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act); and - To state whether particular matters have come to my attention. ## **Basis of Independent Examiner's report** My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group/District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, & seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, & consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Independent Examiner's statement** In connection with my examination, no matter has come to my attention (other than that disclosed below *): 1. which gives me reasonable cause to believe that in, any material respect, the requirements - l to keep accounting records in accordance with Section 130 of the Charities Act ;and - l to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. - _Please delete the words in the brackets if they do not apply_ Name: ....................................................................................................... Qualification: ............................................................................................. ICB Associate PM.Dip Address: .................................................................................................... 38 Kellington Land ................................................................................................................... Eggborough DN14 0LB 08/08/2023 Date: ......................................................................................................... **LT700006 (1[st] February 2017)**