2025-03-31-accounts - Leintwardine Village Hall And Community Centre

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	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period
		From Period start date 1 April		2024	To	Period end date 31	March
Section A Reference and administration d	Section A Reference and administration details
	Charity name				Leintwardine Village Hall and Community Centre
	Other names charity is known by
	Registered charity number (if any)		516248
	Charity's principal address		Leintwardine Centre
			High Street
			LEINTWARDINE
			Postcode				SY7 0LB

Names of the charity trustees who manage the charity

				Name of person (or body) entitled to appoint trustee (if
	Trustee name	Office (if any)	Dates acted if not for whole year
				any)
1	Martin VINCENT	Chairman
2	Matthew FLOWERDAY	Treasurer
3	Kim SMITH	Secretary
4	Roger BLAKE			Leintwardine Group Parish Council
5	Malcolm TURNER		Until May 2025
6	Mark TAIT
7	Martin GODDARD		Until July 2025
8	Paul COOPER JAMES
9	Matthew LLOYD
10	Joanna COMINO
11	Mike RIX	Treasurer	Until 31 Mar 24
12	Keith ARROWSMITH		From 1 Jul 24
13	Sarah ARROWSMITH		From 1 Jul 24
14	David WILLIS		From 1 Jul 24
15	Phillip MARK		From 1 Sep 24
16
17
18
19
20
	Names of the trustees for the charity, if any, (for example, any custodian trustees)
	Name		Dates acted if not for wholeyear
	Leintwardine Group Parish Council

Names and addresses of advisers (Optional information)

Prepared: October 2025

TAR 1 April 2024 to 31 March 2025

Type of adviser

Name

Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Constitution (Scheme) dated 15 September 1988, amended on 4 August 1997. Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) All of the Committee members are volunteers who have offered their skills or experience to the Committee. Their appointment Trustee selection methods is ratified by the Committee. (eg. appointed by, elected by) Additional governance issues (Optional information) During the period, the Committee met monthly. Various Committee members have good contacts with the principal regular You may choose to include additional information, users of the Centre. The Committee is involved with many areas of the Community and aims to develop a good working where relevant, about: relationship whilst extending our reach into areas where we have been under-represented. The Committee works closely with ● policies and procedures adopted for the induction our Custodian Trustee, Leintwardine Group Parish Council and we are grateful for their support. and training of trustees; ● the charity’s organisational structure and any wider network with which the charity works; ● relationship with any related parties; ● trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

The aim of the Charity is to manage the Leintwardine Village Hall and Community Centre (the Leintwardine Centre) so as to provide an attractive, well-equipped venue for events for the benefit of the Parish of Leintwardine and the surrounding area and to maintain and where possible, improve the facilities on offer. The primary objective of the charity is to raise funds to cover the Summary of the objects of the charity set out in its costs of operating and maintaining the Centre (which is entirely self-supporting) and to improve the facilities as resources permit governing document

Prepared: October 2025

TAR 1 April 2024 to 31 March 2025

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Additional details of objectives and activities (Optiona Youmay chooseto include further statements, where relevant, about: ● policy on grantmaking; ● policy programme related investment; ● contribution made by volunteers.	The principal focus of the Charity’s Committee of Management is to maintain revenue streams so that the charity has the resources to meet its aims. The main sources are hiring income, letting income, fundraising events and donations. The Centre has hosted a number of fundraising events during the period, including quizzes, entertainment, Flicks in the Sticks, a wide variety of theatrical performances by professionals, concerts and the village players. As usual, an “open Gardens” event was held in June and generated a significant amount of income for the centre. The Centre continued to hold its highly popular “First Saturday ” coffee mornings and table top sales throughout the year. In addition, the centre received a number of donations and gifts from local people and users of the Centre. One very important regular event is “Lazy Lunches”, held once a month for the elderly residents of the village. This regularly attracts over 30 participants, who pay a modest sum for a 2-course meal. It is as much a social event as a meal. Lazy Lunches has made a modest but steady profit, even after the cost of purchasing the ingredients has been deducted. Any surplus is returned to the Centre funds, principally for the purchase of equipment for the kitchen and catering facilities (table cloths, food heaters etc). The hall has been hired regularly throughout the year for a wide range of private social events. The Reading Room is used as the permanent base of the Leintwardine Community Library and the Leintwardine History Society. Regular maintenance and repairs have continued to be a significant item this year. We have undertaken a review of potential maintenance costs in the structure of the buildings of the Centre and are using it to form the basis of regular maintenance. . Rental of office space has been consistent and all but one of the offices have permanent tenants which contributes significantly to the financial stability of the Centre. The Old School Room has been rented to one tenant for the period and he runs his design business from there. The centre has a regularly-maintained Facebook page to publicise events in the Centre. The website is active and covers the management activities and booking arrangements. As for the committee itself, the 2024 AGM saw a number of retirements. The Committee’s recruitment drive has begun to pay dividends with 4 new Trustees joining in 2024. The Committee continues to update of the Centre’s business plan for the period. A grant was obtained to allow the installation of Solar panels which will significantly reduce our overheads.
	l information)
	The Centre is very fortunate to be able to count on the support of a large number of volunteers. While these individuals do not wish to be involved in the management of the Centre, they may be relied upon to help prepare or run fundraising events

Summary of the main activities undertaken for the
public benefit in relation to these objects (include
within this section the statutory declaration that
trustees have had regard to the guidance issued by
the Charity Commission on public benefit)
Additional details of objectives and activities (Optiona
Youmay chooseto include further statements, where
relevant, about:
●
policy on grantmaking;
●
policy programme related investment;
●
contribution made by volunteers.

The principal focus of the Charity’s Committee of Management is to maintain revenue streams so that the charity has the
resources to meet its aims. The main sources are hiring income, letting income, fundraising events and donations.
The Centre has hosted a number of fundraising events during the period, including quizzes, entertainment, Flicks in the Sticks, a
wide variety of theatrical performances by professionals, concerts and the village players. As usual, an “open Gardens” event
was held in June and generated a significant amount of income for the centre. The Centre continued to hold its highly popular
“First Saturday ” coffee mornings and table top sales throughout the year. In addition, the centre received a number of donations
and gifts from local people and users of the Centre.
One very important regular event is “Lazy Lunches”, held once a month for the elderly residents of the village. This regularly
attracts over 30 participants, who pay a modest sum for a 2-course meal. It is as much a social event as a meal. Lazy Lunches
has made a modest but steady profit, even after the cost of purchasing the ingredients has been deducted. Any surplus is
returned to the Centre funds, principally for the purchase of equipment for the kitchen and catering facilities (table cloths, food
heaters etc).
The hall has been hired regularly throughout the year for a wide range of private social events.
The Reading Room is used as the permanent base of the Leintwardine Community Library and the Leintwardine History
Society.
Regular maintenance and repairs have continued to be a significant item this year. We have undertaken a review of potential
maintenance costs in the structure of the buildings of the Centre and are using it to form the basis of regular maintenance.
.
Rental of office space has been consistent and all but one of the offices have permanent tenants which contributes significantly
to the financial stability of the Centre.
The Old School Room has been rented to one tenant for the period and he runs his design business from there.
The centre has a regularly-maintained Facebook page to publicise events in the Centre. The website is active and covers the
management activities and booking arrangements.
As for the committee itself, the 2024 AGM saw a number of retirements. The Committee’s recruitment drive has begun to pay
dividends with 4 new Trustees joining in 2024.
The Committee continues to update of the Centre’s business plan for the period.
A grant was obtained to allow the installation of Solar panels which will significantly reduce our overheads.

l information)

The Centre is very fortunate to be able to count on the support of a large number of volunteers. While these individuals do not
wish to be involved in the management of the Centre, they may be relied upon to help prepare or run fundraising events

Prepared: October 2025

TAR 1 April 2024 to 31 March 2025

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The aim of the charity is to maintain and, where possible, improve the amenities provided to the local residents. Seen in these terms, the committee has achieved its goals. It has kept the facilities in good condition and improved them where funds have permitted. Moreover, it has amassed a comfortable contingency reserve, which will undoubtedly be called upon in the coming years as the burden of repairing and maintaining the fabric of the buildings increases.

Prepared: October 2025

TAR 1 April 2024 to 31 March 2025

Section E Financial review The trustees have adopted a Financial Policy regarding our funds. The policy is to hold unrestricted funds in two accounts: a Brief statement of the charity’s policy on reserves General Operating Fund and a High Interest Earning account for Major long term issues and refurbishment costs. Details of any funds materially in deficit Nil ~~———~~ Further financial review details (Optional information) You may choose to include additional information, where relevant about: ● the charity’s principal sources of funds (including any fundraising); ● how expenditure has supported the key objectives of the charity; ● investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees

----- Start of picture text -----
Signature(s)
Full name(s) Kim Smith
Position Secretary
Date
10 October 2025
----- End of picture text -----

Prepared: October 2025

TAR 1 April 2024 to 31 March 2025

|
CHARITY COMMISSION
FORENGLANDANDWALES|LeintwardineVillageHallandCommunityCentre
aoe
||| |---|---| |Receipts and payments accounts|CC16a| |Forthe period
To
from
1stApril2024
31stMarch 2025|| |Section A Receipts and payments|| |Unrestricted
Restricted
Endowment
Totalfunds
funds
funds
funds|Lastyear| |tothe nearest
£
to the nearest£
tothenearest£
tothenearest£
to thenearest£
A1 Receiptsa
CX0
[16,353] [12,002|
Hire
8395][OSC |895] [5,636|
a2
es|
|414|
linvestmentGrants
|
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interestCYSCS
eee:|
TenantDeposit
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ee
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ee|ee
ub total
(Gross income
for|| |AR)|32,557| |A2 Assetand investment sales,|| |see table).|| |ee
ub tora|| |A3 Payments|| |2
Jubileegarden
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|
Repairs &Maintenance
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|General AdminExpenses
|
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Adverising&Marketing
ta|SCSCSC~dCYESSSSCSSSSSYa
linsurance &Licences
ts| TO
SOSCSC~dCESSCSCSSCSSSCSS |2843][CS
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|
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|
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ar
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J |oe|Secu
ASTransfersbetweenfunds
{|oo} |CT C™~—“—~SCSSCYTSOSSCSOSOSOSCSCSC‘“‘(S
A6Cashfunds last yearend = |45,959)
88
Cashfundsthisyearend|_52,965] [Cf t~—~SYrSCt‘“C~‘S
«8||

CCXX R1 accounts (SS)

08/10/2025

Section B Statement of assets and liabilities at the end of the period egories Unrestricted Restricted Endowment etalls funds funds funds to nearest £ to nearest £ to nearest £ —— — Totalcashfunds |- f T t (agree balances with receipts and payments account(s)) Unrestricted Restricted Endowment funds funds funds Detalis to nearest £ to nearest £ to nearest £ — — Detalis Fundasset to belongs which Cost (optional)F Currentoptional value — .. Details Fundasset tobelongs which Cost (optional)P Currentoptional value B4 Assets retained for the P| PT ; 7 Details Fund to which Amount due When due - —=liability relates optional =optional Signedbehalf by one or two trustees on : : ad Date of of all the trustees Signa re j y, hie ney) roval Lhe (FE "| YU IW

CCXX R2 accounts (SS)

08/10/2025

21/07/25

| believe these accounts for year ending 31.03.25 to be satisfactory to the best of my knowledge.

L Pearson , Uf Lyddia Pearson FMAAT / LWA A Independent Auditor.

CCXX R1 accounts (SS)

08/10/2025

CCXX R2 accounts (SS)

08/10/2025

21/07/25

| believe these accounts for year ending 31.03.25 to be satisfactory to the best of my knowledge.

L Pearson , Uf Lyddia Pearson FMAAT / LWA A Independent Auditor.