Scouts Mid Glamorgan MID GLAMORGAN AREA SCOUT COUNCIL Trustees, Annual Report For the period 1/512023 to 301412024 Registered charity number 515965
PRESIDENT Professor Peter Vaughan, QPM, CStJ, HM Lord Lieutenant Vice President Mr Rudi Plaut Trustee Detalls from 111 M8y 2023 to the Approval of these Accounts Ex-off icio Area Lead Volunteer Symon Dunstan Ken Hinton (115123- 31110123) Sue Bailey (1111123- present) John Charles Ron Davies Chair Vice Chair Secretary Treasurer 18n Price Nominated by Area Commissioner Phil Hubbard Sue Bailey1115123- 31110123) Ken Hinton11111123- present) Deputy Area Lead Volunteer Ken Long Area Youth Lead VoLunteer Cerys Nicholas Bankers BarcLays Bank 36, Dunraven Place, Bridgend CF311 HY Independent Examiner Rhiannon Pratchett Area Reglstratlon Number with the Scout Assoclatlon 10000139 Charity Registration number 515965 Geographical Area County Boroughs of: Bridgend Caerphilly MerthyrTydfil, and Rhondda, Cynon Taf
Contact Name and Address Sue Bailey Miskin Mill Scout Village Hensol Road Miskin CF72 8JJ Structure, governance and management The Area's overarching governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Area is a trust established under its rules which are common to all Scouts. The Area is administered and managed bythe Area Trustee Board, the members of which are the'CharityTrustees' of the Area Scout Council which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration. keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Trustees are appointed from members of the Scout Association, and of the public, who are wilLingto devote their time to further the aims of the Scout Association. The Board meets a minimum of fourtimes perye8r to decide and implement the policy of the Area and to review the works of its subcommittees. Members of the Trustee Board complete 'Being a Scouts Trustee, learning within the first 6 months of joining the Board. The Area Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone foLLows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for Life. The Area Headquarters is based at Miskin Mill Scout Village, HensoL Road, Pontyclun, CF72 8JJ
Risk and Internal Control The Trustees continuaLly examine the principal areas of the Trust's operations and regularly consider the major risks that may arise in each of these areas. These risks have been reviewed and systems have been established to mitigate against them. Objectives and activitles The objects of the Area are to facilitate the objects of the Scout Association in the Mid Glamorgan Area, by providing a structure and organisation, by providing training for leaders and managingfunds to be utilised to this end. The aim of the Scout Association is to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Purpose ol Scoutlng Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values; Integrity- We act with integrity; we are honest, trustworthy and loyaL. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore ourfaiths, beliefs and attitudes. Co-operation - We make a positive difference: we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the vaLues of Scouting and: enjoywhat they are doing and have fun take part in activities indoors and outdoors learn by doing • share in spiritual reflection take responsibility and make choices undertake new and challenging activities make and live by their Promise.
Public benefit statement The Trustees confirm that the Area meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship orcommunity development headings. Achievements and performance Duringthe year, we welcomed Sue Bailey as our new area Chair. The Trustees thank Ken Hinton for his sterling workwith the Board overthe years and are pleased to note that he is to remain as a Trustee. The Trustee Board has actively recruited a new Trustee and we look forward to welcoming Helen Higgs to the Board. The Trustees note and acknowledge the support given by Phil Hubbard who has stepped down from the Board this year. Our Area Lead Volunteer. Symon Dunstan, stood down from 30" June 2024. The Trustees thank Symon for his support and wish him luck as he takes up the role of District Lead Volunteer in CRAI. Buzz Burrows {Trainingl and Dave Cook (Activities) also stepped backfrom their roles this year. Our thanks to them for their hard work in the Area. Active recruitment for a new Area Lead Volunteer is underway who will rebuild the Area Leadership Team. A development plan for the Trustee Board to support the Lead Volunteer has been produced and is being implemented. Careful budgeting and good financial control had enabled the Trustees to reduce the Area element of the annual membership fee in the 2023124 year. The Area element WILI not increase in 2024125 and further review is ongoing to reduce the fee if possible. The Trustee Board was delighted to support Young People to attend, by sponsorship. the following activities: Area Monopoly Run Progfest 2023 Roverway 2024 Explorer Belt Expedition The annual census return for 2024 was encouraging. The Area saw a 5.31 % growth in Young People, largely in the Squirrel and Beaver sections, and a 6.66% growth in Adult Leadervolunteers. This is encouraging and we lookforward to supportingthe growth in sections and groups.
Congratulations are extended to Tomas Moron from Merthyr who was the Area's first King Scout. It is good to see a number of Young People registered for'top awards, and we look forward to hearing of future successes. Mid Glamorgan has two C8mplactivity Sltes- Miskin Mill and Plas Dolygaer set in the Bannau Brycheiniog. Miskin Mill is maintained and run by volunteers whiLst Plas Dolygaer has a volunteer maintenance team and 1 empLoyee. Since the pandemic bookings at Plas Dolygaer have seen 8 Steady rise in its use. It continues to be a centre for Young People accessingthe mountains and those working towards their Duke of Edinburgh Awards. Both staff and the maintenance team do a sterlingjob in dealing with visitors and maintaining the property. Dwr Cymru's Ely Valley Trunk Sewer runs through the grounds of Miskin Mill Scout ViLLage. A leak of eff luent was detected on the surface initially in November 2022. the number of leaks increased over the ensuing months. FoLlowing surveys and similar issues upstream of our site. Dwr Cymru commissioned detailed designs for repair/replacement of the sewer. The loss of space, odours, etc., has greatly reduced our letting income over the past 20 months and will continue to have an adverse impact untilwe can re-use the entire site. We have received some compensation funds to date. Once construction starts our Land Agent will engage with Dwr Cymru's Estate Surveyor to agree further monies to cover our Loss and expense. The Trustees are pleased to note that work started in September 2024. We wouLd like to thank the Miskin Mill Management Committee and the volunteers at Miskin Mill for their ongoing commitment and resilience. The AGM sees some changes this year in line with the Scout Association Transformation project. This includes the revision of the Area Constitution which has been shared with you. Our sincere thanks go to all the Volunteer Leaders and Trustees across the Area for their ongoing commitment and support.
Flnanclal Review Charity Law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the statement of affairs of the charity and of the surplus or deficit for the period. In preparing those financial statements the trustees are required to: select suitable accounting policies and apply them consistently, makejudgements and estimates that are reasonable and prudent: and prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operations. The Trustees are responsibLe for keeping proper accounting records which disclose with reasonable accuracy at anytime the financial position of the charity. They are also responsible for taking re8s0nable steps for the prevention and detection of fraud and other i rregularities. LEA and other grants are administered by the Area Trustee Board. Grants are payable to fund training courses for leaders the purchase of equipment, capital payments towards building projects and some staff costs. Grants and/or donations are agreed from time to time by the Area Trustee Board. The Area has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include two signatories for all payments and comprehensive insurance policies to ensure that insurable risk8 are covered. Reserves Pollcy The Area's policy on reserves is to hold sufficient resources to continue the charitable activities of the Area should income and fundraising activities fall short. The Area Trustee Board considers that the Area should hold a sum equivalent to 12 months running costs. Investment Policy The Area's Income and Expenditure is small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks 8nd shares. The Area has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream bank5 or building societies. The Area Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensur8 the Area obtains maximum value and income from its banking arrangements.
Restrlcted Funds The Area currentLy has no restricted funds. Declaratlon The trustees declare that they have approved the trustees, report above Signed on behalf of the charity's trustees Signature(s} Full name{sl Position {eg Secretary, Chair) Date Susan Bailey Chair 1510912024
CHARITY COMMISSION FOR ENGLAND AND WALES Mld Glamorgan Area Scout Council $15965 Receipts and payments accounts CC16a For the perlod from To 01105123 JY04124 Section A Receipts and pa ments Unrestricled funds to th• nr*st Restricted funds Endowmenl funds to the nearest Total funds Last year to the n•arfr8t £ to the nearest £ to th• n•arèst £ A1 Recei e Sales Grants Hire ol Dol eMi[ShI Miscellanecrtjs nsorshi Trainin Activities aer 41,605 83.055 1.036 41,605 83,055 1.036 44,024 79.4S8 196 1,129 10 1,605 126.887 338 10.397 136.515 338 10,397 136,515 Sub total(GrDSS income forAR) A2 Asset and Investment sales. see tsble . Sub tota Total receip 136,515 136.515 126.887 A3Pa ment8 Acliwties District SuFwt Employees Membership M15cell8neou3 Overheads Premises Repayments Technology Training ub-1rt185 9.921 121 16,407 77,175 669 2,S75 121 77,175 1.989 2,493 70.397 4.1B6 3.357 10,164 1,764 579 12,517 1,343 1,343 9.527 Sub tota 134,921 134.921 132,417 A4 Asset and investment urchases see table Sub tota 134,921 134,921 132.417 Net of receipts/(payments) AS Transfers bet funds A6 Cash fund$ last year end Cash funds this year en 5,53 34,819 36,41 34,819 36.413 34,819 29,28 Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted fun(ts funds Endowment funds t() neamt£ Categorles Detsils to n•arn#t E to nearest É B1 Cash funds Area BankAcuunl 25.125 Dotygaer Bank actnE 9,812 AthvitiesAc£ount 1.476 Total cash funds 36.413 balanS [pts a)d payment$ 1amnii$ll CCXX R1 accounts ISSI
Unrestricted fund8 to noorest £ Re8tr1ctsd funds Endowment funds to nearglt É Fund to thkh b•lon Ct loptlon•ll Curr•nt v•lu• on•1 B3 Investmont assots Fund to whlch ••Mt lon Currenl v•lu• lon•1 Ct loptlon•l> 84 Assets retalned for tho ¢harlty'S own uso Freèhohl Property - Dolygoer Oul(k)r C•nlr6 Propgfly Fund to whlch rg1•198 Amount due lonal 18.267 When du• tlonal 21 July 2027 B6 Llabllltles Chanty B*nk Lo•n . Ddygwf Outdoor Contro Property Signed by one or fyyo Iru$lees on behg of all the Iru$tees Pnnl Name Signature Date of approval S 6h ILCY If.of.I CCXX R2 accounts ISSI 20110124
Mid Glamorgan Area Scout Council Notes to accompany the Receipts & Payments Accounts for the year 115123 - 3014124 These notes expand on the financial statement Receipts and Payments Accounts have been drawn up using the Charity Commission template. It was not considered that Accruals based accounts were needed. Although both the Area activities and those of the Dolygaer Outdoor Centre are included in these accounts, for day to day purposes they are run as two separate units. In terms of membership fees, the Area Scout Council acts as collector for Scouts Cymru. In this period, £77,175 was collected on behalf of Scouts Cymru and passed to them. The Area collected £5880 in respect of membership fees. There were 2 part-time employees in the year at Dolygaer.
CHARITY COMMISSION FOR ENGLAND AND WALES, Independent examinerfs Section A Independent Examiner's Report members of 30 Awil 2024 515965 (rfa 2011 (YheAdy I report in resped of my examination of the Tnjst's accounts carried out 1445Mb) of A wth ihe examinat to vthith attention should be drawn M order to enable a ..4. Name: BrAJgern Jection u