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2023-05-31-accounts

MID GLAMORGAN AREA SCOUT COUNCIL

REGISTERED CHARITY NO. 515965

TRUSTEES’ REPORT & ACCOUNTS

FOR THE YEAR ENDED 30[th] , April 2023

1

PRESIDENT

Professor Peter Vaughan, QPM, CStJ, HM Lord Lieutenant

Vice President Mr Rudi Plaut

Trustee Details from 30[th] September 2020 to the Approval of these Accounts Ex-Officio Area Commissioner Simon Dunstan Chair Ken Hinton Vice Chair John Charles Secretary Ron Davies Treasurer Ian Price Elected Geraint Davies Nominated by Area Commissioner

Geraint Davies Nominated by Area Commissioner Phil Hubbard Sue Bailey Bankers Barclays Bank 36, Dunraven Place, Bridgend CF31 1HY Independent Examiner Rhiannon Pratchett Area Registration Number with the Scout Association ` 10000139 Charity Registration number 515965 Geographical Area County Boroughs of: Bridgend Caerphilly Merthyr Tydfil, and Rhondda, Cynon Tâf

Contact Name and Address

Ken Hinton Miskin Mill Scout Village Hensol Road Miskin CF72 8JJ

2

Report on the Accounts for the Year Ended 30[th] , April 2023

The Area’s overarching governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of the Scout Association.

The Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association.

The Area is administered and managed by an Area Trustee Management Committee, comprised of the trustees listed on page 2. The members of which are the ‘Charity Trustees’ of the Scout Area which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Trustees are appointed from members of the Scout Association and of the public, who are willing to devote their time to further the aims of the Scout Association. The Committee meets a minimum of 4 times a year to decide and implement the policy of the Area and to review the works of its subcommittees.

The Area Scout Council meets annually to receive the report of the Area Trustee Management Committee.

Statement of Trustees’ responsibilities

Charity Law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the statement of affairs of the charity and of the surplus or deficit for the period. In preparing those financial statements the trustees are required to:

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The objects of the Area are to facilitate the objects of the Scout Association in the Mid Glamorgan Area, by providing a structure and organisation, by providing training for leaders and managing funds to be utilised to this end. The aim of the Scout Association is to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

3

The Purpose of Scouting

Scouting exists to actively engage and support young people in their personal development,

empowering them to make a positive contribution to society.

The Values of Scouting

As Scouts we are guided by these values;

Integrity - We act with integrity; we are honest, trustworthy and loyal.

Respect - We have self-respect and respect for others.

Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes.

Co-operation - We make a positive difference; we co-operate with others and make friends.

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

LEA and other grants are administered by the Area Trustee Management Committee. Grants are payable to fund training courses for leaders the purchase of equipment, capital payments towards building projects and some staff costs. Grants and/or donations are agreed from time to time by the Area Trustee Management Committee.

The Area Headquarters is based at Miskin Mill Scout Village, Hensol Road, Pontyclun, CF72 8JJ.

4

Activities

During the year we welcomed Symon Dunstan as our new Area Commissioner, now referred to as Area Lead Volunteer, which as we would expect brought some change and new faces to the Area team. The appointment of Assistant Area Commissioners for both Adult Training and Activities has allowed the Trustees to provide generous budgets for these activities.

A development plan for the Trustee Board to support the Lead Volunteer has been produced and is in the process of being implemented.

Always alert to the cost of scouting the Trustees were able to keep the annual membership fee to a minimum. The World Scout Jamboree was held this year and the Trustees were more than happy to assist, financially, the 7 young people who attended, always a life changing experience.

In addition the Trustee Board has supported the Area Group Scout Leader and Group Chairs conference. Scouting was involved in the Kings Coronation with members assisting from Mid Glamorgan, the Trustee Board re-imbursed travelling costs for this team.

Unfortunately, agreement was reached that it was necessary to close the Area office and that resulted in having to make Margaret Hopkin redundant after 17 years of service. Margaret was a willing servant to the Area and I would take this opportunity to thank her publicly for her dedication to the job. Also, to Keith, her husband, whose DIY skills have come in very handy over the years!

Like all Areas in Wales, we are still recovering from the effects of the pandemic in relation to youth membership and leadership. However, numbers are growing which is encouraging.

Mid Glamorgan has two camp/activity sites Miskin Mill and Plas Dolygaer set in the Bannau Brycheiniog. Miskin Mill is maintained and run by volunteers while Plas Dolygaer has a volunteer maintenance team and 2 employees. I want to thank them for their hard and at times challenging work over the last 12 months, without them the sites would not be able to run.

This AGM sees some changes, although small, to the Agenda as we implement governance changes in line with the Scout Associations Transformation project to make volunteering easier, more enjoyable and rewarding.

Public Benefit

The Trustees confirm that they have complied with the duty in the Charities Act 2011 to have due regard to the Charity Commission’s general guidance on public benefit. As stated elsewhere in this report, the Trust’s charitable activity work is clear evidence of both the identifiable benefit provided and the relation of this benefit to the charity’s aims.

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Risk

The Trustees continually examine the principal areas of the Trust’s operations and regularly consider the major risks that may arise in each of these areas.

Reserves Policy

The Area has a reserves policy of 12 months reserves including Plas Dolygaer.

Restricted Funds

The Area currently has no restricted funds

Ken Hinton Chair

Date: 24th August, 2023

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Charity Name No (if any) Mid Glamorgan Area Scout Council 515965 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01/05/2022 30/04/2023

Section A Receipts and payments

Unrestricted
funds
to the nearest
£
465
-
44,024
79,458
196
1,129
1,605
10
126,887
-
-
-
126,887
2,575
21,119
70,397
6,095
4,186
2,352
10,164
1,764
1,248
12,517
132,417		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
465
-
44,024
79,458
196
1,129
1,605
10
126,887
-
-
-		 Total funds
to the nearest £
465
-
44,024
79,458
196
1,129
1,605
10
126,887
-
-
-		 Last year
to the nearest £
Badge sales 465 385
Grants - 10,928
Hire of Dolygaer 44,024 20,390
Membershipfees 79,458 68,598
Miscellaneous 196 705
Sponsorship 1,129 -
Activities 1,605 -
Training 10 -
Sub total(Gross income for
AR)		 126,887 101,005
A2 Asset and investment sales,
(see table).
- -
- -
Sub total - -
Total receipts
A3 Payments
- 126,887 101,005
-
-
-
-
-
-
-
-
-
-		 2,575
21,119
70,397
6,095
4,186
2,352
10,164
1,764
1,248
12,517
132,417
District Support 2,575
21,119
70,397
6,095
4,186
2,352
10,164
1,764
1,248
12,517		 - 2,575 3,340
Employees - 21,119 18,739
Membership 70,397 61,182
Miscellaneous - 6,095 13,301
Overheads - 4,186 3,918
Premises - 2,352 6,344
Repayments - 10,164 7,649
Technology - 1,764 2,051
Training& Activities - 1,248 1,354
Utilities - 12,517 7,233
**Sub total ** 132,417 - - 132,417 125,111
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
**Sub total ** - - - - -
Total payments 132,417 - - 132,417 125,111
Net of receipts/(payments) - 5,531 - - - 5,531 - 24,106
A5 Transfers between funds - - - - -
A6 Cash funds last year end 40,350 - - 40,350 64,447
Cash funds this year end 34,819 - - 34,819

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds
CCXX R1 accounts (SS)		 Barclays
Details
1		 Unrestricted
funds
to nearest £
17,339		 Restricted
funds
to nearest £
-
 Endowment
funds
to nearest £
Barclays
1		 17,339 - -
10/01/2024
Lloyds 10,218 - -
Scout Bank 7,262 - -
Total cash funds 34,819 - -
(agree balances with receipts and payments
account(s)) OK OK OK
Unrestricted Restricted Endowment
funds funds funds
Details to nearest £ to nearest £ to nearest £
B2 Other monetary assets Freehold of Dolygaer Outdoor Centre 325,048 - -
- - -
- - -
- - -
- - -
- - -
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B3 Investment assets - -
- -
- -
- -
- -
Details Fund to which
asset belongs		 Cost (optional) Current value
(optional)
B4 Assets retained for the - -
charity’s own use - -
- -
- -
- -
- -
- -
- -
- -
Fund to which Amount due When due
Details liability relates (optional) (optional)
B5 Liabilities Charity Bank Loan 35,050 21 July 2027
-
-
-
-
Signed by one or two trustees on
behalf of all the trustees		 Signature Print Name Date of
approval

CCXX R2 accounts (SS)

10/01/2024

2

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trustees GLwi0Qc-A￿ SC￿1 On accounts for the year ended 8 0 £OZ3 Charity no (if any) 51596S Set out on pages Irer.1eiTiQ", ".0 ￿.0 riL'wbeys of arMktonal sh￿t-} I report to the twstees on my examination of the accounts of the above charity (Ihe Trust") for the year ended 3 O O i¥ 2LIZ3 As the charitys trustees, you are responsible for the preparation of the accounts in accordan￿ with the requirements of the Charities Act 2011 (Ihe A￿). Responsibilities and basis of report I report in respec* of my examination of the Trust's accounts carrted out under section 145 of the 2011 Act and in carying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the ACL Independent trhe charity's examinerfs statement undert ss income ex e examinatio Icable listed t#)dy 50,000 and ing a qualifie elete [ ] rfnot ap I have completed my examination. I confirm that no material matters have come to my attention in connection wtth the examination (8lheA I￿$£19￿￿) which gives me cause to believe that in. any material respect: the accounting records V￿re not kept in accordants with section 130 of the Charrties Act.. or the accounts did not accord with the accounting records. or the accounts did not compty Wtth the applicable requirements con￿MIng the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fair view which is not a matter Gonsidered as part of an independent examination. I have no cOn￿mS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets rfthey do not apply. 12.4 p quali dto ber of ert name of Signed: Date: i O )GC 2013 Name". Relevant professional qualificatlon(s) or body I CA IER Oct 2018

(if any): Address: Section B Disclosure Only complete rf the examiner needs to highlight material matters of COTr￿rn (see CC32. Inde￿ndent examination of charrty accounts". directions and guidano for examiners). Give here brief detalls of any items that the examiner wishes to dlsclose. IER Oct 2018