## **MID GLAMORGAN AREA SCOUT COUNCIL**
## **REGISTERED CHARITY NO. 515965**
## **TRUSTEES’ REPORT & ACCOUNTS**
**FOR THE YEAR ENDED 30[th] , April 2023**
1
## PRESIDENT
Professor Peter Vaughan, QPM, CStJ, HM Lord Lieutenant
Vice President Mr Rudi Plaut
**Trustee Details from 30[th] September 2020 to the Approval of these Accounts** Ex-Officio Area Commissioner Simon Dunstan Chair Ken Hinton Vice Chair John Charles Secretary Ron Davies Treasurer Ian Price Elected Geraint Davies Nominated by Area Commissioner
Geraint Davies Nominated by Area Commissioner Phil Hubbard Sue Bailey **Bankers** Barclays Bank 36, Dunraven Place, Bridgend CF31 1HY **Independent Examiner** Rhiannon Pratchett **Area Registration Number with the Scout Association `** 10000139 **Charity Registration number** 515965 **Geographical Area** County Boroughs of: Bridgend Caerphilly Merthyr Tydfil, and Rhondda, Cynon Tâf
**Contact Name and Address**
Ken Hinton Miskin Mill Scout Village Hensol Road Miskin CF72 8JJ
2
## **Report on the Accounts for the Year Ended 30[th] , April 2023**
The Area’s overarching governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of the Scout Association.
The Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association.
The Area is administered and managed by an Area Trustee Management Committee, comprised of the trustees listed on page 2. The members of which are the ‘Charity Trustees’ of the Scout Area which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Trustees are appointed from members of the Scout Association and of the public, who are willing to devote their time to further the aims of the Scout Association. The Committee meets a minimum of 4 times a year to decide and implement the policy of the Area and to review the works of its subcommittees.
The Area Scout Council meets annually to receive the report of the Area Trustee Management Committee.
## _**Statement of Trustees’ responsibilities**_
Charity Law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the statement of affairs of the charity and of the surplus or deficit for the period. In preparing those financial statements the trustees are required to:
- select suitable accounting policies and apply them consistently,
- make judgements and estimates that are reasonable and prudent: and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operations.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The objects of the Area are to facilitate the objects of the Scout Association in the Mid Glamorgan Area, by providing a structure and organisation, by providing training for leaders and managing funds to be utilised to this end. The aim of the Scout Association is to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
3
## _**The Purpose of Scouting**_
Scouting exists to actively engage and support young people in their personal development,
empowering them to make a positive contribution to society.
## _**The Values of Scouting**_
As Scouts we are guided by these values;
Integrity - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with others and make friends.
## _**The Scout Method**_
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
LEA and other grants are administered by the Area Trustee Management Committee. Grants are payable to fund training courses for leaders the purchase of equipment, capital payments towards building projects and some staff costs. Grants and/or donations are agreed from time to time by the Area Trustee Management Committee.
The Area Headquarters is based at Miskin Mill Scout Village, Hensol Road, Pontyclun, CF72 8JJ.
4
## _**Activities**_
During the year we welcomed Symon Dunstan as our new Area Commissioner, now referred to as Area Lead Volunteer, which as we would expect brought some change and new faces to the Area team. The appointment of Assistant Area Commissioners for both Adult Training and Activities has allowed the Trustees to provide generous budgets for these activities.
A development plan for the Trustee Board to support the Lead Volunteer has been produced and is in the process of being implemented.
Always alert to the cost of scouting the Trustees were able to keep the annual membership fee to a minimum. The World Scout Jamboree was held this year and the Trustees were more than happy to assist, financially, the 7 young people who attended, always a life changing experience.
In addition the Trustee Board has supported the Area Group Scout Leader and Group Chairs conference. Scouting was involved in the Kings Coronation with members assisting from Mid Glamorgan, the Trustee Board re-imbursed travelling costs for this team.
Unfortunately, agreement was reached that it was necessary to close the Area office and that resulted in having to make Margaret Hopkin redundant after 17 years of service. Margaret was a willing servant to the Area and I would take this opportunity to thank her publicly for her dedication to the job. Also, to Keith, her husband, whose DIY skills have come in very handy over the years!
Like all Areas in Wales, we are still recovering from the effects of the pandemic in relation to youth membership and leadership. However, numbers are growing which is encouraging.
Mid Glamorgan has two camp/activity sites Miskin Mill and Plas Dolygaer set in the Bannau Brycheiniog. Miskin Mill is maintained and run by volunteers while Plas Dolygaer has a volunteer maintenance team and 2 employees. I want to thank them for their hard and at times challenging work over the last 12 months, without them the sites would not be able to run.
This AGM sees some changes, although small, to the Agenda as we implement governance changes in line with the Scout Associations Transformation project to make volunteering easier, more enjoyable and rewarding.
## _**Public Benefit**_
The Trustees confirm that they have complied with the duty in the Charities Act 2011 to have due regard to the Charity Commission’s general guidance on public benefit. As stated elsewhere in this report, the Trust’s charitable activity work is clear evidence of both the identifiable benefit provided and the relation of this benefit to the charity’s aims.
5
## _**Risk**_
The Trustees continually examine the principal areas of the Trust’s operations and regularly consider the major risks that may arise in each of these areas.
## _**Reserves Policy**_
The Area has a reserves policy of 12 months reserves including Plas Dolygaer.
## **Restricted Funds**
The Area currently has no restricted funds
Ken Hinton Chair
Date: 24th August, 2023
6
**Charity Name No (if any) Mid Glamorgan Area Scout Council 515965 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01/05/2022 30/04/2023
## **Section A Receipts and payments**
||**Unrestricted**
**funds**
**to the nearest**
**£**
465
-
44,024
79,458
196
1,129
1,605
10
**126,887**
**-**
**-**
**-**
**126,887**
2,575
21,119
70,397
6,095
4,186
2,352
10,164
1,764
1,248
12,517
**132,417**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**465**
**-**
**44,024**
**79,458**
**196**
**1,129**
**1,605**
**10**
**126,887**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**465**
**-**
**44,024**
**79,458**
**196**
**1,129**
**1,605**
**10**
**126,887**
**-**
**-**
**-**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|---|
|Badge sales|465||||||**385**|
|Grants|-||||||**10,928**|
|Hire of Dolygaer|44,024||||||**20,390**|
|Membershipfees|79,458||||||**68,598**|
|Miscellaneous|196||||||**705**|
|Sponsorship|1,129||||||**-**|
|Activities|1,605||||||**-**|
|Training|10||||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**126,887**||||||**101,005**|
|||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||
||**-**||||||**-**|
||**-**||||||**-**|
|**_Sub total_**|**-**||||||**-**|
|**_Total receipts_ **
**A3 Payments**||||||||
||||**-**||**126,887**||**101,005**|
||||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**2,575**
**21,119**
**70,397**
**6,095**
**4,186**
**2,352**
**10,164**
**1,764**
**1,248**
**12,517**
**132,417**|||
|District Support|2,575
21,119
70,397
6,095
4,186
2,352
10,164
1,764
1,248
12,517||**-**||**2,575**||**3,340**|
|Employees|||**-**||**21,119**||**18,739**|
|Membership|||||**70,397**||**61,182**|
|Miscellaneous|||**-**||**6,095**||**13,301**|
|Overheads|||**-**||**4,186**||**3,918**|
|Premises|||**-**||**2,352**||**6,344**|
|Repayments|||**-**||**10,164**||**7,649**|
|Technology|||**-**||**1,764**||**2,051**|
|Training& Activities|||**-**||**1,248**||**1,354**|
|Utilities|||**-**||**12,517**||**7,233**|
|**_Sub total_ **|**132,417**|**-**|**-**||**132,417**||**125,111**|
|**A4 Asset and investment**|||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
|**purchases, (see table)**|||||||||||
||**-**||**-**|||**-**||**-**|||
||**-**||**-**|||**-**||**-**|||
|**_Sub total_ **|**-**||**-**|||**-**||**-**||**-**|
||||||||||||
|**_Total payments_**|**132,417**||**-**|||**-**||**132,417**||**125,111**|
|**_Net of receipts/(payments)_**|**- 5,531**||**-**|||**-**||**- 5,531**||**- 24,106**|
|**A5 Transfers between funds**|**-**||**-**||**-**|||**-**||**-**|
|**A6 Cash funds last year end**|**40,350**||**-**||**-**|||**40,350**||**64,447**|
|**_Cash funds this year end_**|**34,819**||**-**|||**-**||**34,819**|||
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B1 Cash funds**
CCXX R1 accounts (SS)|Barclays
**Details**
1|**Unrestricted**
**funds**
**to nearest £**
**17,339**|**Restricted**
**funds**
**to nearest £**
**-**
|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|
||Barclays
1|**17,339**|**-**|**-**
10/01/2024|
||Lloyds||**10,218**||**-**||**-**|
|---|---|---|---|---|---|---|---|
||Scout Bank||**7,262**||**-**||**-**|
||**_Total cash funds_**||**34,819**||**-**||**-**|
||(agree balances with receipts and payments|||||||
||account(s))||OK||OK||OK|
||||**Unrestricted**||**Restricted**||**Endowment**|
||||**funds**||**funds**||**funds**|
||**Details**||**to nearest £**||**to nearest £**||**to nearest £**|
|**B2 Other monetary assets**|Freehold of Dolygaer Outdoor Centre||**325,048**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||||**-**||**-**||**-**|
||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**|
|**B3 Investment assets**|||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**||**Current value**
**(optional)**|
|**B4 Assets retained for the**|||||**-**||**-**|
|**charity’s own use**|||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||||**-**||**-**|
||||**Fund to which**||**Amount due**||**When due**|
||**Details**||**liability relates**||**(optional)**||**(optional)**|
|**B5 Liabilities**|Charity Bank Loan||||**35,050**||**21 July 2027**|
||||||**-**|||
||||||**-**|||
||||||**-**|||
||||||**-**|||
|Signed by one or two trustees on
behalf of all the trustees|Signature||Print|Name|||Date of
approval|
|||||||||
|||||||||
CCXX R2 accounts (SS)
10/01/2024
2
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examinerfs Report
Report to the trustees
GLwi0Qc-A SC1
On accounts for the year
ended
8 0 £OZ3
Charity no
(if any)
51596S
Set out on pages
Irer.1eiTiQ", ".0 .0 riL'wbeys of arMktonal sht-}
I report to the twstees on my examination of the accounts of the above
charity (Ihe Trust") for the year ended 3 O O i¥ 2LIZ3
As the charitys trustees, you are responsible for the preparation of the
accounts in accordan with the requirements of the Charities Act 2011
(Ihe A).
Responsibilities and
basis of report
I report in respec* of my examination of the Trust's accounts carrted out
under section 145 of the 2011 Act and in carying out my examination. I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the ACL
Independent trhe charity's
examinerfs statement undert
ss income ex
e examinatio
Icable listed t#)dy
50,000 and
ing a qualifie
elete [ ] rfnot ap
I have completed my examination. I confirm that no material matters have
come to my attention in connection wtth the examination (8lheA
I$£19) which gives me cause to believe that in. any material
respect:
the accounting records Vre not kept in accordants with section 130
of the Charrties Act.. or
the accounts did not accord with the accounting records. or
the accounts did not compty Wtth the applicable requirements
conMIng the fomi and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a Irue and fair view which is not a matter
Gonsidered as part of an independent examination.
I have no cOnmS and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
. Please delete the words in the brackets rfthey do not apply.
12.4 p
quali
dto
ber of
ert name of
Signed:
Date:
i O )GC 2013
Name".
Relevant professional
qualificatlon(s) or body
I CA
IER
Oct 2018
(if any):
Address:
Section B
Disclosure
Only complete rf the examiner needs to highlight material matters of COTrrn
(see CC32. Indendent examination of charrty accounts". directions and
guidano for examiners).
Give here brief detalls of
any items that the
examiner wishes to
dlsclose.
IER
Oct 2018