Trustees Annual Report for the 215th (1st) Totley Scout Group
Charity Number: 515836
Report Date: 31/01/2025
Period 01/04/2023 to 31/03/2024
Summary
The group finances are in good health. At the year end we’d received the first part of the Youth Investment Group Grant of £32,290 of the £97,000 awarded. In addition, Sheffield Scouts had contributed £900 to legal costs and Sheffield Local Area Committee had granted £4000 towards external drainage.
Income
Income for the year was £86,031, including restricted funds of £37,820, donations of £5,122, events raised £6,058, Fundraising of £8,274 Subscriptions of £26,953 and Lottery £2,805.
Income from fundraising has increased YoY significantly due to the raising of subscriptions from £45.00 to £52.50.
Expenses
Our expenses for the same period were £61,393. This broke down to £2956 on Admin, £1990 on fundraising, £32,339 on the refurbishment, £7,230 on Events, £3144 on meetings, £7836 on Membership Costs, and £5896 on Utilities and Venue Maintenance.
Net Income
Net income for the year was £24,638
Financial Position
Our current balance as of 31/03/2024 is £27431.22 across our three accounts.
Hardship Fund
This year we’ve introduced a hardship fund in response to the cost of living crisis with an initial budget of £500. At the time of writing, there are no requests on this fund.
Grants
Scouts Through the hard work and determination of the committee and leaders, we’ve secured the 215th Sheffield following funding which has enabled us to almost complete the refurbishment of the hut: (1st Totley)
Youth Investment Fund:
Community Infrastructure Levy:
£97,890 - Hut refurbishment including new kitchen and roof repairs. (Paid over two financial years) £4,000 - Drainage work
Group Focus for the coming year
In the coming year we are focussed on bringing in more volunteers to both the committee and the leadership of the groups. There are no plans to increase group numbers or the number of groups meeting each week.
The other focus will be on the refurbishment of the hut, securing the building for the future groups that make use of the facilities.
Leader Incentive
As part of the recruitment drive for new section leaders it’s been recommended that we offer some new incentives to the volunteers whose kids are members of the Group.
There is two aspects to the incentive offered:
1. Skip the Queue - for prospective leaders or assistant leaders who have kids on the waiting lis t.
Where a parent volunteers to become a leader, undertakes the required checks and learning, and honours to take on a regular role as an assistant leader or leader. If they have kids on the waiting list, then those kids will take priority when there are places available - subject to the child meeting the correct age criteria.
2. Half Price Subs - for existing and prospective leaders or assistant leaders.
Where a parent volunteers as a leader, undertakes the required checks and learning, and honours to take on a regular role as an assistant leader or leader. Where the leader has kids within the Group, those kids’ subs will be 50% refunded at the end of each term. This reflects a saving (for 1 child) of £78.75 per year.
NOTE: These incentives will start from the Autumn term in September 2024
Acknowledgements
The committee would like to thank Helen Armstrong who completed the majority of the work around the complex legal & budgetary requirements with YIF as well the building project management, and Katrin Stefansdottir and Fran Arnold for the initial application.
We would also like to thank Councillor Martin Smith and the LAC support for the CIL grants which were supported by Adam and Laura Bond.
In addition we’d like to thank Dave Slingsby and his team for the work on the hut and thank Howdens Dronfield for providing some free appliances and free delivery for the kitchen.
I’d like to acknowledge our GSL Sue Bridgens and the other committee members for their collective support during the last 12 months, it’s been a group effort, and as volunteers I feel they have gone above and beyond.
Conclusion
Overall, the 215th 1st Totley Scout Group is in a good financial position. We are confident that we will be able to continue to provide high-quality scouting activities to our members without needing to raise subscriptions in the coming year.
Signed
| Dan | Treasurer | Treasurer | Date | Signed | Dan Brookman |
|---|---|---|---|---|---|
| Brookman | |||||
| 13 Mar 2025 | |||||
| Fran | Trustee | F Arnold | |||
| Arnold | 13 Mar 2025 |
Committee
Dan Brookman - Chair / Treasurer Helen Armstrong - Outgoing Chair / Treasurer Fran Arnold - Secretary Katrin Stefansdottir - Fundraising / Events Jeanette Bailey - Comms / Fundraising Sue Bridgens - Group Scout Leader
Issuer Airship Services Ltd Document generated Thu, 13th Mar 2025 18:35:40 GMT Document fingerprint 924f01567fc05cce0a94fe237f07ebb3
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Document processed
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Thu, 13th Mar 2025 18:42:15 GMT Dan Brookman - Signer (96a14dc49bddcb7af5521bf1f1b09e66) Thu, 13th Mar 2025 18:51:31 GMT Fran Arnold - Signer (59a437a4daf950a77f95c7674e634425) Audit history log Date Action Thu, 13th Mar 2025 18:51:31 GMT Fran Arnold viewed the envelope (84.67.43.99) Thu, 13th Mar 2025 18:51:31 GMT This envelope has been signed by all parties (84.67.43.99) Thu, 13th Mar 2025 18:51:31 GMT Fran Arnold signed the envelope (84.67.43.99) Thu, 13th Mar 2025 18:50:44 GMT Fran Arnold viewed the envelope (84.67.43.99) Thu, 13th Mar 2025 18:50:35 GMT Fran Arnold opened the document email. (66.249.93.41) Thu, 13th Mar 2025 18:50:25 GMT Fran Arnold opened the document email. (66.249.93.39) Thu, 13th Mar 2025 18:43:52 GMT Dan Brookman viewed the envelope (62.252.170.132) Thu, 13th Mar 2025 18:43:29 GMT Dan Brookman opened the document email. (66.249.93.36) Thu, 13th Mar 2025 18:42:51 GMT Dan Brookman viewed the envelope (109.145.30.163) Thu, 13th Mar 2025 18:42:50 GMT Dan Brookman opened the document email. (66.249.93.34) Thu, 13th Mar 2025 18:42:44 GMT Dan Brookman viewed the envelope (109.145.30.163) Thu, 13th Mar 2025 18:42:41 GMT Dan Brookman opened the document email. (66.249.93.39) Thu, 13th Mar 2025 18:42:34 GMT Dan Brookman viewed the envelope (109.145.30.163) Thu, 13th Mar 2025 18:42:24 GMT Dan Brookman opened the document email. (66.249.93.34) Thu, 13th Mar 2025 18:42:17 GMT Document emailed to frangarnold@gmail.com (35.176.28.76) Thu, 13th Mar 2025 18:42:16 GMT Dan Brookman viewed the envelope (109.145.30.163) Thu, 13th Mar 2025 18:42:15 GMT Sent the envelope to Fran Arnold (frangarnold@gmail.com) for signing (109.145.30.163) Thu, 13th Mar 2025 18:42:15 GMT Dan Brookman signed the envelope (109.145.30.163) Thu, 13th Mar 2025 18:42:01 GMT Dan Brookman viewed the envelope (109.145.30.163) Thu, 13th Mar 2025 18:42:00 GMT Dan Brookman opened the document email. (66.249.93.34)
Thu, 13th Mar 2025 18:41:58 GMT Thu, 13th Mar 2025 18:38:51 GMT Thu, 13th Mar 2025 18:38:46 GMT Thu, 13th Mar 2025 18:38:45 GMT
Thu, 13th Mar 2025 18:41:58 GMT Dan Brookman opened the document email. (66.249.93.39) Thu, 13th Mar 2025 18:38:51 GMT Dan Brookman opened the document email. (66.249.89.109) Thu, 13th Mar 2025 18:38:46 GMT Document emailed to 215th.totley@gmail.com (35.176.28.76) Thu, 13th Mar 2025 18:38:45 GMT Sent the envelope to Dan Brookman (215th.totley@gmail.com) for signing (109.145.30.163) Thu, 13th Mar 2025 18:35:41 GMT Document generated with fingerprint 96faf88bbc5f1d1b3f778279a024808a (109.145.30.163) Thu, 13th Mar 2025 18:35:41 GMT Document generated with fingerprint 924f01567fc05cce0a94fe237f07ebb3 (109.145.30.163) Thu, 13th Mar 2025 18:35:41 GMT Envelope generated by Dan Brookman (109.145.30.163)
| 215th (1st) Totley Scout Group | 215th (1st) Totley Scout Group | 515836 | 515836 | CC16a | ||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Receipts and payments | accounts | |||||||||
| For the period from | 1/4/2023 | To | 31/3 | /2024 | ||||||
| Section A Receipts and payments | ||||||||||
| A1 Receipts | Unrestricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
|||||
| Donations | £5,122 | £5,122 | £977 | |||||||
| Gift aid | £0 | £0 | £6,856 | |||||||
| Subscriptions | £26,953 | £26,953 | £22,035 | |||||||
| Camps and Trips | £6,058 | £6,058 | £13,482 | |||||||
| Fundraising Income | £8,274 | £8,274 | £4,608 | |||||||
| £0 | £0 | £0 | ||||||||
| Other Trading Activity | £0 | £0 | £0 | |||||||
| Lottery Income | £2,805 | £2,805 | £2,790 | |||||||
| Other Income | 0 | £37,820 | £37,820 | £109 | ||||||
| £0 | £0 | £0 | ||||||||
| Investment Income | £0 | £0 | £0 | |||||||
| Deposit account interest | £53 | £53 | £55 | |||||||
| £0 | £0 | £0 | ||||||||
| Sub total(Gross income for AR) | £49,264 |
£37,820.0 | **0 ** | £87,084.2 | £50,912 | |||||
| able). | ||||||||||
| A2 Asset and investment sales, (see t | ||||||||||
| 0 | 0 | 0 | 0 | 0 | ||||||
| 0 | 0 | 0 | 0 | 0 | ||||||
| A3 Payments Sub total Total receipts |
0 |
0 | 0 | 0 | 0 | |||||
| 0 |
0 | 0 | 0 | 0 | ||||||
| General bills | £4,663 | 0 | 0 | £4,663 | £6,441 | |||||
| Group Expenses | £1,295 | 0 | 0 | £1,295 | £2,247 | |||||
| Scouting UK Subscriptions | £7,836 | 0 | 0 | £7,836 | £9,545 | |||||
| Camps & Trips - Accomodation & travel | £7,230 | 0 | 0 | £7,230 | ||||||
| Sundries | £574 | 0 | 0 | £574 | £84 | |||||
| Event costs | £0 | 0 | 0 | £0 | £12,256 | |||||
| Lottery Prizes | £1,050 | 0 | 0 | £1,050 | £675 | |||||
| Website Costs | 0 | 0 | £0 | |||||||
| Fundraising costs | £2,789 | 0 | 0 | £2,789 | ||||||
| Refurbishment | 0 | £32,339 | £32,339 | £44,716 | ||||||
| Gate costs | 0 | £0 | ||||||||
| Cleaning | £1,762 | 0 | £1,762 | £1,600 | ||||||
| Admin Costs | £1,156 | 0 | £1,156 | £2,182 | ||||||
| Insurance | £658 | 0 | £658 | £518 | ||||||
| Rent | £0 | 0 | £0 | £625 | ||||||
| 0 | £0 | |||||||||
| Support costs | 0 | £0 | ||||||||
| £0 | ||||||||||
| Finance | £0 | |||||||||
| Bank Charges | £1,091 | £1,091 | £1,052 | |||||||
| Governance costs | £0 | |||||||||
| Accountancy & legal fees | £0 | 0 | £0 | £150 | ||||||
| Sub total | £0 | |||||||||
| £30,104 |
32339 | 0 | £62,443 | £82,091 | ||||||
| (see table) - - |
||||||||||
| A4 Asset and investment purchases, | ||||||||||
| - | - | - | - | |||||||
| - | - | - | - | |||||||
| A5 Transfers between funds A6 Cash funds last year end Sub total Total payments Net of receipts/(payments) Cash funds this year end |
- |
- | - | - | - | |||||
| - |
- | - | - | - | ||||||
| £19,161 |
£5,481.0 | 0 | £24,642 | -£31,179 | ||||||
| - | - | - | - | - | ||||||
| 2299 | 490.28 | 0 | £2,789 | - | ||||||
| £21,460 |
£5,971.3 | 0 | £27,431 | 2789 | ||||||
| Section B Statement of assets and lia | bilities at the end of the period | |||||||||
| B1 Cash funds Categories |
Details | Unrestricted funds to nearest £ 2910 12074 12447 |
Restricted funds to nearest £ - - - |
Endowment funds to nearest £ |
||||||
| Lottery Account | 2910 | - | - | |||||||
| Reserve Account | 12074 | - | - | |||||||
| Business Account | 12447 | - | - | |||||||
| B2 Other monetary assets | (agree balances with receipts and pa Details |
yments account(s)) Total cash funds |
27431 | - | - | |||||
| OK | ||||||||||
| Unrestricted funds to nearest £ - - - - - - |
Restricted funds to nearest £ - - - - - - |
Endowment funds to nearest £ |
||||||||
| - | - | - | ||||||||
| - | - | - | ||||||||
| - | - | - | ||||||||
| - | - | - | ||||||||
| - | - | - | ||||||||
| - | - | - |
| B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s o Signed by one or two trustees on behalf |
Details Details Details Fund Fund w Signature o |
to which asset belongs to which asset be to which liability r Print Name |
Cost (optional) - - - - - Cost (optional) C - - - - - - - - - - - - - - mount due (option |
- - - - - urrent value (optional) - - - - - - - - - rrent value (optional) When due (optional) Date of approval |
|---|---|---|---|---|
Issuer Airship Services Ltd Document generated Thu, 13th Mar 2025 18:35:40 GMT Document fingerprint 96faf88bbc5f1d1b3f778279a024808a
Parties involved with this document
Document processed Party + Fingerprint Thu, 13th Mar 2025 18:42:15 GMT Dan Brookman - Signer (96a14dc49bddcb7af5521bf1f1b09e66) Thu, 13th Mar 2025 18:51:31 GMT Fran Arnold - Signer (59a437a4daf950a77f95c7674e634425) Audit history log Date Action Thu, 13th Mar 2025 18:51:31 GMT Fran Arnold viewed the envelope (84.67.43.99) Thu, 13th Mar 2025 18:51:31 GMT This envelope has been signed by all parties (84.67.43.99) Thu, 13th Mar 2025 18:51:31 GMT Fran Arnold signed the envelope (84.67.43.99) Thu, 13th Mar 2025 18:50:44 GMT Fran Arnold viewed the envelope (84.67.43.99) Thu, 13th Mar 2025 18:50:35 GMT Fran Arnold opened the document email. (66.249.93.41) Thu, 13th Mar 2025 18:50:25 GMT Fran Arnold opened the document email. (66.249.93.39) Thu, 13th Mar 2025 18:43:52 GMT Dan Brookman viewed the envelope (62.252.170.132) Thu, 13th Mar 2025 18:43:29 GMT Dan Brookman opened the document email. (66.249.93.36) Thu, 13th Mar 2025 18:42:51 GMT Dan Brookman viewed the envelope (109.145.30.163) Thu, 13th Mar 2025 18:42:50 GMT Dan Brookman opened the document email. (66.249.93.34) Thu, 13th Mar 2025 18:42:44 GMT Dan Brookman viewed the envelope (109.145.30.163) Thu, 13th Mar 2025 18:42:41 GMT Dan Brookman opened the document email. (66.249.93.39) Thu, 13th Mar 2025 18:42:34 GMT Dan Brookman viewed the envelope (109.145.30.163) Thu, 13th Mar 2025 18:42:24 GMT Dan Brookman opened the document email. (66.249.93.34) Thu, 13th Mar 2025 18:42:17 GMT Document emailed to frangarnold@gmail.com (35.176.28.76) Thu, 13th Mar 2025 18:42:16 GMT Dan Brookman viewed the envelope (109.145.30.163) Thu, 13th Mar 2025 18:42:15 GMT Sent the envelope to Fran Arnold (frangarnold@gmail.com) for signing (109.145.30.163) Thu, 13th Mar 2025 18:42:15 GMT Dan Brookman signed the envelope (109.145.30.163) Thu, 13th Mar 2025 18:42:01 GMT Dan Brookman viewed the envelope (109.145.30.163) Thu, 13th Mar 2025 18:42:00 GMT Dan Brookman opened the document email. (66.249.93.34)
Thu, 13th Mar 2025 18:41:58 GMT Thu, 13th Mar 2025 18:38:51 GMT Thu, 13th Mar 2025 18:38:46 GMT Thu, 13th Mar 2025 18:38:45 GMT
Thu, 13th Mar 2025 18:41:58 GMT Dan Brookman opened the document email. (66.249.93.39) Thu, 13th Mar 2025 18:38:51 GMT Dan Brookman opened the document email. (66.249.89.109) Thu, 13th Mar 2025 18:38:46 GMT Document emailed to 215th.totley@gmail.com (35.176.28.76) Thu, 13th Mar 2025 18:38:45 GMT Sent the envelope to Dan Brookman (215th.totley@gmail.com) for signing (109.145.30.163) Thu, 13th Mar 2025 18:35:41 GMT Document generated with fingerprint 96faf88bbc5f1d1b3f778279a024808a (109.145.30.163) Thu, 13th Mar 2025 18:35:41 GMT Document generated with fingerprint 924f01567fc05cce0a94fe237f07ebb3 (109.145.30.163) Thu, 13th Mar 2025 18:35:41 GMT Envelope generated by Dan Brookman (109.145.30.163)
14/03/2025, 07:09
Gmail - Totley Scout Accounts
Totley Treasurer 215th.totley@gmail.com
Totley Scout Accounts
Gavin Johns gavinjohns51@hotmail.co.uk 20 February 2025 at 10:44 To: 215th Totley Scouts 215th.totley@gmail.com
Hi Dan,
Thanks for the bank accounts, the trustees' report and the Charity Commission Annual Return.
I've reviewed everything and have the following comments/updates
I've now agreed the bank statements with your Income and expense worksheets in your cash book.
I've corrected some of your entries in your Worksheet to match with your income and expenses.so they fully balance.
I've then cast the corrected amounts from the Worksheet over to the Annual Return worksheet, including the correct summations work across the various columns and also match your bank accounts.
I've checked your Trustees' report and this is consistent with the Annual Return.
I've attached a copy of your Cashbook spreadsheet that contains my copy of the Worksheet with the corrected amounts (Worksheet - gaj) and an updated Annual Return.
I hope this helps you with completing the Charity Commission return on time.
I am now happy that you now have a set of accounts that have been checked and are consistent with your Trustees report and the Charity Commission's return.
Regards
Gavin
From: 215th Totley Scouts 215th.totley@gmail.com
Sent: 19 February 2025 17:53
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Totley Scouts 2023 - 2024 Cashbook (1) - gaj.xlsx 244K
https://mail.google.com/mail/u/0/?ik=d3500cb850&view=pt&search=all&permmsgid=msg-f:1824572828994626208&simpl=msg-f:1824572828994…
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