## **Trustees Annual Report for the 215th (1st) Totley Scout Group** ## **Charity Number: 515836** Report Date: 31/01/2025 Period 01/04/2023 to 31/03/2024 ## **Summary** The group finances are in good health. At the year end we’d received the first part of the Youth Investment Group Grant of £32,290 of the £97,000 awarded. In addition, Sheffield Scouts had contributed £900 to legal costs and Sheffield Local Area Committee had granted £4000 towards external drainage. ## **Income** Income for the year was £86,031, including restricted funds of £37,820, donations of £5,122, events raised £6,058, Fundraising of £8,274 Subscriptions of £26,953 and Lottery £2,805. Income from fundraising has increased YoY significantly due to the raising of subscriptions from £45.00 to £52.50. ## **Expenses** Our expenses for the same period were £61,393. This broke down to £2956 on Admin, £1990 on fundraising, £32,339 on the refurbishment, £7,230 on Events, £3144 on meetings, £7836 on Membership Costs, and £5896 on Utilities and Venue Maintenance. ## **Net Income** Net income for the year was £24,638 ## **Financial Position** Our current balance as of 31/03/2024 is £27431.22 across our three accounts. ## **Hardship Fund** This year we’ve introduced a hardship fund in response to the cost of living crisis with an initial budget of £500. At the time of writing, there are no requests on this fund. ## **Grants** Scouts Through the hard work and determination of the committee and leaders, we’ve secured the 215th Sheffield following funding which has enabled us to almost complete the refurbishment of the hut: (1st Totley) Youth Investment Fund: Community Infrastructure Levy: £97,890 - Hut refurbishment including new kitchen and roof repairs. (Paid over two financial years) £4,000 - Drainage work ## **Group Focus for the coming year** In the coming year we are focussed on bringing in more volunteers to both the committee and the leadership of the groups. There are no plans to increase group numbers or the number of groups meeting each week. The other focus will be on the refurbishment of the hut, securing the building for the future groups that make use of the facilities. ## **Leader Incentive** As part of the recruitment drive for new section leaders it’s been recommended that we offer some new incentives to the volunteers whose kids are members of the Group. There is two aspects to the incentive offered: ## 1. **Skip the Queue - for prospective leaders or assistant leaders who have kids on the waiting lis** t. Where a parent volunteers to become a leader, undertakes the required checks and learning, and honours to take on a regular role as an assistant leader or leader. If they have kids on the waiting list, then those kids will take priority when there are places available - subject to the child meeting the correct age criteria. ## 2. **Half Price Subs - for existing and prospective leaders or assistant leaders.** Where a parent volunteers as a leader, undertakes the required checks and learning, and honours to take on a regular role as an assistant leader or leader. Where the leader has kids within the Group, those kids’ subs will be 50% refunded at the end of each term. This reflects a saving (for 1 child) of £78.75 per year. NOTE: These incentives will start from the Autumn term in September 2024 ## **Acknowledgements** The committee would like to thank Helen Armstrong who completed the majority of the work around the complex legal & budgetary requirements with YIF as well the building project management, and Katrin Stefansdottir and Fran Arnold for the initial application. We would also like to thank Councillor Martin Smith and the LAC support for the CIL grants which were supported by Adam and Laura Bond. In addition we’d like to thank Dave Slingsby and his team for the work on the hut and thank Howdens Dronfield for providing some free appliances and free delivery for the kitchen. I’d like to acknowledge our GSL Sue Bridgens and the other committee members for their collective support during the last 12 months, it’s been a group effort, and as volunteers I feel they have gone above and beyond. ## **Conclusion** Overall, the 215th 1st Totley Scout Group is in a good financial position. We are confident that we will be able to continue to provide high-quality scouting activities to our members without needing to raise subscriptions in the coming year. Signed |Dan|Treasurer|Treasurer|Date|Signed|Dan Brookman| |---|---|---|---|---|---| |Brookman|||||| |||13 Mar 2025|||| |Fran|Trustee||||F Arnold| |Arnold||13 Mar 2025|||| ## **Committee** Dan Brookman - Chair / Treasurer Helen Armstrong - Outgoing Chair / Treasurer Fran Arnold - Secretary Katrin Stefansdottir - Fundraising / Events Jeanette Bailey - Comms / Fundraising Sue Bridgens - Group Scout Leader **Issuer** Airship Services Ltd **Document generated** Thu, 13th Mar 2025 18:35:40 GMT **Document fingerprint** 924f01567fc05cce0a94fe237f07ebb3 ## **Parties involved with this document** ## **Document processed** ## **Party + Fingerprint** Thu, 13th Mar 2025 18:42:15 GMT Dan Brookman - Signer (96a14dc49bddcb7af5521bf1f1b09e66) Thu, 13th Mar 2025 18:51:31 GMT Fran Arnold - Signer (59a437a4daf950a77f95c7674e634425) **Audit history log Date Action** Thu, 13th Mar 2025 18:51:31 GMT Fran Arnold viewed the envelope (84.67.43.99) Thu, 13th Mar 2025 18:51:31 GMT This envelope has been signed by all parties (84.67.43.99) Thu, 13th Mar 2025 18:51:31 GMT Fran Arnold signed the envelope (84.67.43.99) Thu, 13th Mar 2025 18:50:44 GMT Fran Arnold viewed the envelope (84.67.43.99) Thu, 13th Mar 2025 18:50:35 GMT Fran Arnold opened the document email. (66.249.93.41) Thu, 13th Mar 2025 18:50:25 GMT Fran Arnold opened the document email. (66.249.93.39) Thu, 13th Mar 2025 18:43:52 GMT Dan Brookman viewed the envelope (62.252.170.132) Thu, 13th Mar 2025 18:43:29 GMT Dan Brookman opened the document email. (66.249.93.36) Thu, 13th Mar 2025 18:42:51 GMT Dan Brookman viewed the envelope (109.145.30.163) Thu, 13th Mar 2025 18:42:50 GMT Dan Brookman opened the document email. (66.249.93.34) Thu, 13th Mar 2025 18:42:44 GMT Dan Brookman viewed the envelope (109.145.30.163) Thu, 13th Mar 2025 18:42:41 GMT Dan Brookman opened the document email. (66.249.93.39) Thu, 13th Mar 2025 18:42:34 GMT Dan Brookman viewed the envelope (109.145.30.163) Thu, 13th Mar 2025 18:42:24 GMT Dan Brookman opened the document email. (66.249.93.34) Thu, 13th Mar 2025 18:42:17 GMT Document emailed to frangarnold@gmail.com (35.176.28.76) Thu, 13th Mar 2025 18:42:16 GMT Dan Brookman viewed the envelope (109.145.30.163) Thu, 13th Mar 2025 18:42:15 GMT Sent the envelope to Fran Arnold (frangarnold@gmail.com) for signing (109.145.30.163) Thu, 13th Mar 2025 18:42:15 GMT Dan Brookman signed the envelope (109.145.30.163) Thu, 13th Mar 2025 18:42:01 GMT Dan Brookman viewed the envelope (109.145.30.163) Thu, 13th Mar 2025 18:42:00 GMT Dan Brookman opened the document email. (66.249.93.34) Thu, 13th Mar 2025 18:41:58 GMT Thu, 13th Mar 2025 18:38:51 GMT Thu, 13th Mar 2025 18:38:46 GMT Thu, 13th Mar 2025 18:38:45 GMT Thu, 13th Mar 2025 18:41:58 GMT Dan Brookman opened the document email. (66.249.93.39) Thu, 13th Mar 2025 18:38:51 GMT Dan Brookman opened the document email. (66.249.89.109) Thu, 13th Mar 2025 18:38:46 GMT Document emailed to 215th.totley@gmail.com (35.176.28.76) Thu, 13th Mar 2025 18:38:45 GMT Sent the envelope to Dan Brookman (215th.totley@gmail.com) for signing (109.145.30.163) Thu, 13th Mar 2025 18:35:41 GMT Document generated with fingerprint 96faf88bbc5f1d1b3f778279a024808a (109.145.30.163) Thu, 13th Mar 2025 18:35:41 GMT Document generated with fingerprint 924f01567fc05cce0a94fe237f07ebb3 (109.145.30.163) Thu, 13th Mar 2025 18:35:41 GMT Envelope generated by Dan Brookman (109.145.30.163) ||**215th (1st) Totley Scout Group**|**215th (1st) Totley Scout Group**|||**515836**|**515836**|||**CC16a**|| |---|---|---|---|---|---|---|---|---|---|---| ||||**Receipts and payments**||**accounts**|||||| ||**For the period from**||1/4/2023||**To**|31/3|/2024|||| |||||||||||| |**Section A Receipts and payments**||||||||||| |**A1 Receipts**|**Unrestricted funds**
**to the nearest £**||**Restricted funds**
**to the nearest £**||**Endowment funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**|| |Donations|**£5,122**||||||**£5,122**||**£977**|| |Gift aid|**£0**||||||**£0**||**£6,856**|| |Subscriptions|**£26,953**||||||**£26,953**||**£22,035**|| |Camps and Trips|**£6,058**||||||**£6,058**||**£13,482**|| |Fundraising Income|**£8,274**||||||**£8,274**||**£4,608**|| ||**£0**||||||**£0**||**£0**|| |Other Trading Activity|**£0**||||||**£0**||**£0**|| |Lottery Income|**£2,805**||||||**£2,805**||**£2,790**|| |Other Income|**0**||**£37,820**||||**£37,820**||**£109**|| ||**£0**||||||**£0**||**£0**|| |Investment Income|**£0**||||||**£0**||**£0**|| |Deposit account interest|**£53**||||||**£53**||**£55**|| ||**£0**||||||**£0**||**£0**|| |**_Sub total(Gross income for AR)_**|**£49,264**
||**£37,820.0**||**0 **||**£87,084.2**||**£50,912**|| ||**able).**|||||||||| |**A2 Asset and investment sales, (see t**||||||||||| ||**0**||**0**||**0**||**0**||**0**|| ||**0**||**0**||**0**||**0**||**0**|| |**A3 Payments**
**_Sub total_**
**_Total receipts_**|**0**
||**0**||**0**||**0**||**0**|| |||||||||||| ||**0**
||**0**||**0**||**0**||**0**|| |||||||||||| |General bills|**£4,663**||**0**||**0**||**£4,663**||**£6,441**|| |Group Expenses|**£1,295**||**0**||**0**||**£1,295**||**£2,247**|| |Scouting UK Subscriptions|**£7,836**||**0**||**0**||**£7,836**||**£9,545**|| |Camps & Trips - Accomodation & travel|**£7,230**||**0**||**0**||**£7,230**|||| |Sundries|**£574**||**0**||**0**||**£574**||**£84**|| |Event costs|**£0**||**0**||**0**||**£0**||**£12,256**|| |Lottery Prizes|**£1,050**||**0**||**0**||**£1,050**||**£675**|| |Website Costs|||**0**||**0**||**£0**|||| |Fundraising costs|**£2,789**||**0**||**0**||**£2,789**|||| |Refurbishment|**0**||**£32,339**||||**£32,339**||**£44,716**|| |Gate costs|||||**0**||**£0**|||| |Cleaning|**£1,762**||||**0**||**£1,762**||**£1,600**|| |Admin Costs|**£1,156**||||**0**||**£1,156**||**£2,182**|| |Insurance|**£658**||||**0**||**£658**||**£518**|| |Rent|**£0**||||**0**||**£0**||**£625**|| ||||||**0**||**£0**|||| |Support costs|||||**0**||**£0**|||| ||||||||**£0**|||| |Finance|||||||**£0**|||| |Bank Charges|**£1,091**||||||**£1,091**||**£1,052**|| |Governance costs|||||||**£0**|||| |Accountancy & legal fees|**£0**||||**0**||**£0**||**£150**|| |**_Sub total_**|||||||**£0**|||| ||**£30,104**
||**32339**||**0**||**£62,443**||**£82,091**|| ||**(see table)**
**-**
**-**|||||||||| |**A4 Asset and investment purchases,**||||||||||| ||**-**||**-**||**-**||**-**|||| ||**-**||**-**||**-**||**-**|||| |**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Sub total_**
**_Total payments_**
**_Net of receipts/(payments)_**
**_Cash funds this year end_**|**-**
||**-**||**-**||**-**||**-**|| |||||||||||| ||**-**
||**-**||**-**||**-**||**-**|| |||||||||||| ||**£19,161**
||**£5,481.0**||**0**||**£24,642**||**-£31,179**|| ||**-**||**-**||**-**||**-**||**-**|| ||**2299**||**490.28**||**0**||**£2,789**||**-**|| ||**£21,460**
||**£5,971.3**||**0**||**£27,431**||**2789**|| |||||||||||| |**Section B Statement of assets and lia**|**bilities at the end of the period**|||||||||| |**B1 Cash funds**
**Categories**|**Details**||||**Unrestricted funds**
**to nearest £**
**2910**
**12074**
**12447**||**Restricted funds**
**to nearest £**
**-**
**-**
**-**||**Endowment funds**
**to nearest £**|| ||Lottery Account||||**2910**||**-**||**-**|| ||Reserve Account||||**12074**||**-**||**-**|| ||Business Account||||**12447**||**-**||**-**|| |**B2 Other monetary assets**|(agree balances with receipts and pa
**Details**||yments account(s))
**_Total cash funds_**||**27431**||**-**||**-**|| ||||||||||OK|| ||||||**Unrestricted funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**||**Restricted funds**
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**-**
**-**
**-**
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**-**
**-**||**Endowment funds**
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**B5 Liabilities**
**B4 Assets retained for the charity’s o**
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Date of approval| |---|---|---|---|---| |||||| |||||| **Issuer** Airship Services Ltd **Document generated** Thu, 13th Mar 2025 18:35:40 GMT **Document fingerprint** 96faf88bbc5f1d1b3f778279a024808a ## **Parties involved with this document** **Document processed Party + Fingerprint** Thu, 13th Mar 2025 18:42:15 GMT Dan Brookman - Signer (96a14dc49bddcb7af5521bf1f1b09e66) Thu, 13th Mar 2025 18:51:31 GMT Fran Arnold - Signer (59a437a4daf950a77f95c7674e634425) **Audit history log Date Action** Thu, 13th Mar 2025 18:51:31 GMT Fran Arnold viewed the envelope (84.67.43.99) Thu, 13th Mar 2025 18:51:31 GMT This envelope has been signed by all parties (84.67.43.99) Thu, 13th Mar 2025 18:51:31 GMT Fran Arnold signed the envelope (84.67.43.99) Thu, 13th Mar 2025 18:50:44 GMT Fran Arnold viewed the envelope (84.67.43.99) Thu, 13th Mar 2025 18:50:35 GMT Fran Arnold opened the document email. (66.249.93.41) Thu, 13th Mar 2025 18:50:25 GMT Fran Arnold opened the document email. (66.249.93.39) Thu, 13th Mar 2025 18:43:52 GMT Dan Brookman viewed the envelope (62.252.170.132) Thu, 13th Mar 2025 18:43:29 GMT Dan Brookman opened the document email. (66.249.93.36) Thu, 13th Mar 2025 18:42:51 GMT Dan Brookman viewed the envelope (109.145.30.163) Thu, 13th Mar 2025 18:42:50 GMT Dan Brookman opened the document email. (66.249.93.34) Thu, 13th Mar 2025 18:42:44 GMT Dan Brookman viewed the envelope (109.145.30.163) Thu, 13th Mar 2025 18:42:41 GMT Dan Brookman opened the document email. (66.249.93.39) Thu, 13th Mar 2025 18:42:34 GMT Dan Brookman viewed the envelope (109.145.30.163) Thu, 13th Mar 2025 18:42:24 GMT Dan Brookman opened the document email. (66.249.93.34) Thu, 13th Mar 2025 18:42:17 GMT Document emailed to frangarnold@gmail.com (35.176.28.76) Thu, 13th Mar 2025 18:42:16 GMT Dan Brookman viewed the envelope (109.145.30.163) Thu, 13th Mar 2025 18:42:15 GMT Sent the envelope to Fran Arnold (frangarnold@gmail.com) for signing (109.145.30.163) Thu, 13th Mar 2025 18:42:15 GMT Dan Brookman signed the envelope (109.145.30.163) Thu, 13th Mar 2025 18:42:01 GMT Dan Brookman viewed the envelope (109.145.30.163) Thu, 13th Mar 2025 18:42:00 GMT Dan Brookman opened the document email. (66.249.93.34) Thu, 13th Mar 2025 18:41:58 GMT Thu, 13th Mar 2025 18:38:51 GMT Thu, 13th Mar 2025 18:38:46 GMT Thu, 13th Mar 2025 18:38:45 GMT Thu, 13th Mar 2025 18:41:58 GMT Dan Brookman opened the document email. (66.249.93.39) Thu, 13th Mar 2025 18:38:51 GMT Dan Brookman opened the document email. (66.249.89.109) Thu, 13th Mar 2025 18:38:46 GMT Document emailed to 215th.totley@gmail.com (35.176.28.76) Thu, 13th Mar 2025 18:38:45 GMT Sent the envelope to Dan Brookman (215th.totley@gmail.com) for signing (109.145.30.163) Thu, 13th Mar 2025 18:35:41 GMT Document generated with fingerprint 96faf88bbc5f1d1b3f778279a024808a (109.145.30.163) Thu, 13th Mar 2025 18:35:41 GMT Document generated with fingerprint 924f01567fc05cce0a94fe237f07ebb3 (109.145.30.163) Thu, 13th Mar 2025 18:35:41 GMT Envelope generated by Dan Brookman (109.145.30.163) 14/03/2025, 07:09 Gmail - Totley Scout Accounts **Totley Treasurer <215th.totley@gmail.com>** ## **Totley Scout Accounts** **Gavin Johns** 20 February 2025 at 10:44 To: 215th Totley Scouts <215th.totley@gmail.com> Hi Dan, Thanks for the bank accounts, the trustees' report and the Charity Commission Annual Return. I've reviewed everything and have the following comments/updates I've now agreed the bank statements with your Income and expense worksheets in your cash book. I've corrected some of your entries in your Worksheet to match with your income and expenses.so they fully balance. I've then cast the corrected amounts from the Worksheet over to the Annual Return worksheet, including the correct summations work across the various columns and also match your bank accounts. I've checked your Trustees' report and this is consistent with the Annual Return. I've attached a copy of your Cashbook spreadsheet that contains my copy of the Worksheet with the corrected amounts (Worksheet - gaj) and an updated Annual Return. I hope this helps you with completing the Charity Commission return on time. I am now happy that you now have a set of accounts that have been checked and are consistent with your Trustees report and the Charity Commission's return. Regards Gavin **From:** 215th Totley Scouts <215th.totley@gmail.com> **Sent:** 19 February 2025 17:53 [Quoted text hidden] [Quoted text hidden] **Totley Scouts 2023 - 2024 Cashbook (1) - gaj.xlsx** 244K https://mail.google.com/mail/u/0/?ik=d3500cb850&view=pt&search=all&permmsgid=msg-f:1824572828994626208&simpl=msg-f:1824572828994… 1/1