Trustees’ Annual Report for the period
From 1[st] September 2021 Period start date To 31[st] August 2022 Period end date
Charity name: Leicestershire County Federation of Young Farmers Clubs Charity registration number: 515604
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance the education of young members of the public at large in agriculture, home crafts, country life and related subjects; and In the interests of the social welfare of such members of the public to provide and promote the provision of facilities for recreation and other leisure time occupations, being facilities which will improve their conditions of life and will assist in the development of their spiritual and mental capacities, self-reliance and individual responsibility so that they may grow to full maturity as individuals and members of the community. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Led by young people, for young people, Leicestershire Federation of Young Farmers' Clubs (LFYFC) provide anyone aged 10 to 28 with a unique opportunity to develop skills, work with their local communities, undertake charitable work, travel abroad, take part in a varied competitions programme and enjoy a dynamic social life. We work with these rural young people to help them realise their full potential so they can become active and valuable members of their local community. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees of Leicestershire County Federation of Young Farmers Clubs have had regard of the guidance issued by the charity commission. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference
Policy on grant making Para 1.38 Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Our events throughout the year have continued to delivery our charitable objectives, these include… - Our first farm-based Harvest Festival with approximately 200 members from across the county attending. We collected for local foodbank and gave thanks for the harvest. -Our Annual County Rally was an incredibly well attended, the first rally back since COVID after two cancelled year and we welcomed thousands through the gate. The day was a fantastic showcase for the skills of the membership and a brilliant opportunity to engage with the public and show of the best of the Young Farmers. -With the support of the Farm and Community Network (FCN), we put on our very first Agri Debate, welcoming five very accomplished panellists to discuss topics including agricultural education and rural wellbeing. As the federation looks to expand its Agri provision, we look forward to the appointment of an AGRI Coordinator who will build on the steps put in place over the last year. -We were also delighted to receive the ‘Top Trainer Award’ at the NFYFC AGM. This trophy is awarded to the county which delivers the most training session to members on topics including Social Media, |
Farm Safety, Mental Health, Safe Driving and many more. The past year has seen a 26% increase in membership across the county (430 to 586). LFYFC is committed to effecting positive changes that increase provisions for the membership, further charitable goals, improve efficiencies and improve compliance.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We view LFYFC to be in a strong financial position despite the financial difficulties caused by the covid pandemic and the price of living crisis. At the end of this period, LFYFC made a loss of £15,824.17. This was due to funds being diverted to support clubs’ rebuild following the covid pandemic. We were able to fund this loss from our reserves and from the profit of the previous year. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | LFYFC holds approximately one years running costs in reserves as advised by the Charity Commission. |
| Amount of reserves held | Para 1.22 | £99449.70 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are appointed by the Executive committee and in line with our safe recruitment policy. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | Leicestershire County Federation of Young Farmers Clubs |
|---|---|
| Other name the charity uses | LFYFC |
| Registered charity number | 515604 |
| Charity’s principal address | YFC Office, Mole Cottage, Brooksby Collage Campus, Brooksby, Leicestershire, LE14 2LJ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 1 0 1 1 1 2 1 3 1 4 1 5 1 6 1 7 1 8 1 9 2 0 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Mr Tom Smith | CountyChairman | AGM 5/10/22 | Executive Committee | |
| Mr Matthew Kirk | CountyVice President | AGM 5/10/22 | Executive Committee | |
| Mr Martyn Joyce | President | AGM- 2ndOctober 2019 | Executive Committee | |
| Mr GregParkes | Ex CountyChairman | AGM 2ndOctober 2019 | Executive Committee | |
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
LFYFC hold two sets of restricted funds. 1. Barwell and Earl Shilton Fund These are the funds from a disbanded club from within our federations (£1118.75). 2. TGN Stops Funds A legacy left to LFYFC which members can apply to for funding of personal development activities (£14,076.30). |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
The TGN Stops fund gives members the opportunity to develop and advance their education in the areas of agriculture, country life and travel- in line with our charity objectives. |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
These two funds are kept in separate accounts to the rest of our assets. |
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
N/A
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Emma Lovegrove Position (eg Secretary, County Organiser Chair, etc) Date 10 November 2022
LEICESTERSHIRE & RUTLAND YOUNG FARMER'S CLUB
INCOME AND EXPENDITURE ACCOUNT FOR PERIOD ENDING 31st AUGUST 2022
| FOR PERIOD ENDING | 31st AUGUST 2022 | |
|---|---|---|
| Income | Expenditure | |
| Grants / Funding | ||
| HMRC JRS (Furlough Grant) | 1,168.65 | - |
| Longwill Grant | 7,000.00 | - |
| LPTC | 5,000.00 | |
| Club Recruitment Drive Fund | - | 3,000.00 |
| Fund Raising Events | ||
| Friends of LFYFC | - | - |
| Live Nativity Service | 2,051.46 | 662.67 |
| Charitable Donations (FCN, Rainbows) | - | 1,200.00 |
| Other - £50 Challenge/Quiz | 1,664.76 | 2,010.63 |
| Social Events | ||
| 75th Ball (Realised Loses) | 3,485.00 | |
| Dinner Dance 2021 | 17,685.00 | 15,358.26 |
| EMA | 1,879.70 | 908.30 |
| Rally 2022 | 18,994.00 | 6,994.36 |
| Harvest Festival | - | 105.79 |
| AGM Conference | - | - |
| Membership Administration | ||
| National Levies | - | 2,850.00 |
| County Levies | 10,660.00 | |
| Insurance | - | 1,776.37 |
| Membership Cards | - | 297.09 |
| County Adminstration | ||
| Salaries | - | 24,917.93 |
| Clerical Support | - | 229.50 |
| Pensions | - | 3,626.39 |
| DBS Checks | - | 384.00 |
| HM Revenue and Customs | - | 3,144.95 |
| Photocopier | - | 1,058.89 |
| Printing, Postage & Stationary | - | 1,130.44 |
| Travel Expenses | - | 711.45 |
| Telephone | - | 1,072.30 |
| Website | - | 143.80 |
| Miscellaneous | ||
| Room Hire & Pitch Hire | 50.00 | 917.88 |
| Office Rent / Refurbishments | - | - |
| Competitions | 255.00 | 1,438.45 |
| Year Book | - | 325.00 |
| Training | - | 2,703.01 |
| County AGM | - | 190.00 |
| VP Donations | - | - |
| TGN Stops Fund Account Interest Sundry Tuck Shop Surplus/(Deficit) for the Year |
- 16.28 - 218.00 66,642.85 |
- - 1,803.60 20.96 (15,824.17) |
|---|---|---|
| 66,642.85 | ||
| - |
| Leicestershire County Federation of Young Farmers Clubs | Leicestershire County Federation of Young Farmers Clubs |
|---|---|
| 31stAugust 2022 | 515604 |
| 31/08/2022 |
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18/11/2022
R Lowe
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Glebe Farm, Ratclifffe Culey, ATHERSTONE, Warks
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None
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