2025-07-31-accounts - Hereford Police Male Choir

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REGISTERED CHARITY NUMBER: 515177

Report of the Trustees and Financial Statements for the Year Ended 31st July 2025

for Hereford Police Male Voice Choir

The Richards Sandy Partnership Thorneloe House 25 Barbourne Road Worcester Worcestershire WR1 1RU

Hereford Police Male Voice Choir

Contents of the Financial Statements for the Year Ended 31st July 2025

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Report of the Trustees 1 to 2
Independent Examiner's Report 3
Statement of Financial Activities 4
Balance Sheet 5
Notes to the Financial Statements 6 to 8
Detailed Statement of Financial Activities 9
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Hereford Police Male Voice Choir

Report of the Trustees for the Year Ended 31st July 2025

The trustees present their report with the financial statements of the charity for the year ended 31 July 2025.

OBJECTIVES AND ACTIVITIES

Objectives and aims

The objects of the charity are as follows:
1) To advance the musical education of West Mercia Police and the British Police Services; ll} To promote the efficiency of the force through greater contact with the public and to uphold the force's mission statement - serving, protecting, making the difference; and
lil) To benefit one or more charitable organisations, societies, institutions, their purpose or objects determined by the general committee of the choir.

Significant activities

Hereford Police Male Choir over six decades has built a reputation for quality singing and all-round good entertainment. That's why the Choir is in big demand across the region, singing in churches, village halls, garden parties and weddings. It is estimated the choir has, over the years, helped concert organisers raise £1m for charities.

Public benefit

The trustees confirm that they complied with the duty in section 17(5) of the Charities Act 2011 to have due regard to guidance published by the Charity Commission on public benefit when reviewing the charity's aims and objectives and in planning future activities.

ACHIEVEMENTS AND PERFORMANCE

Main Achievements

Benefitting charitable organisations, societies, institutions:

The choir have donated a total of £3,400 this financial year to the following causes: 4. Garrison Choir (Marches Military Wives concert donation) £400
St Michaels Hospice £2,000
Blackmarstons School £1,000

To advance musical education:

Young Musicians Bursary:

The award was established by the choir to foster a love of music amongst young people and to help them achieve their own musical ambitions. It is open to anyone, aged 14 to 21, living in Herefordshire or Worcestershire. May 2025 saw first place winner, Isaac Scott, winning £1,000 and runners up also receiving financial assistance of £500, £250 and £100.

Performing for local communities including: 1. Lower Hope Gardens - August 2024
Joint concert with Treorchy MVC - September 2024
Concert in aid of Patrons and past choristers - October 2024
Joint concert with Taff Ely Ladies Choir - November 2024
Wye Valley Rotary Christmas concert - December 2024
Hereford ABF concert - December 2024
Christmas concert - The Causeway with MMWC at Hereford Golf Club - December 2024
Joint concert with Synergy - February 2025
St Davids Day concert with Caldicot MVC - March 2025
Concert for Earl Mortimer College - March 2025
Bursary - April 2025
St Georges Day concert with MMWC- April 2025
Tour to France - May 2025
Concert with Earl Mortimer College - May 2025
Annual Concert with Taff Ely Ladies choir and Bursery winners - June 2025
Mid Summer Concert - June 2025
Vintage Car Event St Michaels - July 2025
Mini concert - Lynhales care home - July 2025

FINANCIAL REVIEW

Financial position

Unrestricted incoming resources for the year amounted to £32,466 (2024: £43,150). Unrestricted outgoing resources amounted to £42,895 (2024: £37,519). As a result, a deficit of £10,429 (2024: surplus of £5,631) arose in the year, which has decreased overall funds (all unrestricted) to £21,534 (2024: £31,963).

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Hereford Police Male Voice Choir

Report of the Trustees for the Year Ended 31st July 2025

FINANCIAL REVIEW

Reserves policy

The Charity continues to engage with a variety of musical festivals and events both locally and further afield. In early 2025 the choir toured to Gouzecourt, France with Worcester Male Voice Choir. Over the few days away the Choir visited the Wilfred Owen Memorial in Orrs, the Cateau Cambresis Brewery and the Tank Museum in Flesquieres where they also sang a few songs from the weekend repertoire. They held a concert at the Gouzeaucourt Church with local musicians and an evening concert in the Saint Gery Church in Cambrai before attending a community dinner at the Gouzeaucourt Village Hall hosted by local Gendarmes. The choir visited the Welsh memorial to commemorate the Battle of Marmetz Wood before performing a concert at Vaucelles Abbey, accompanied by the Polish Miners Choir. On their way home the choir visited the Thiepval War graves and Memorial for those officers who died in the Somme. These events incur considerable costs such as accommodation and travel alongside the usual music, equipment & uniform costs. The reserves policy allows the choir to subsidise some of these costs ensuring that as many members as possible have the opportunity to participate and continue to raise funds for their supported causes. The strategy agreed by the Trustees is to maintain an unrestricted reserve fund equivalent to approximately 18 months’ expenditure. The charity's general unrestricted reserves was £21,534 as at 31 July 2025 (2024: £31,963), representing approximately 18 months of unrestricted expenditure. The stated strategy has therefore been achieved this year.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document ; The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Charity number 515177

Principal address Jennor Hatfield Bank Norton Worcestershire WR5 2QA

Trustees R Williams (Chairman) D Coulson (Secretary) M Davis

Independent Examiner The Richards Sandy Partnership Thorneloe House 25 Barbourne Road Worcester Worcestershire WR1 1RU

Registered office

39 Gibb Lane Catshill Bromsgrove ApprovedB61 OJP by order of the board of trustees on 2971-25.... and signed on its behalf by:

R Williams - Trustee

Independent Examiner's Report to the Trustees of Hereford Police Male Voice Choir

Independent examiner's report to the trustees of Hereford Police Male Voice Choir

| report to the charity trustees on my examination of the accounts of Hereford Police Male Voice Choir (the Trust) for the year ended 31st July 2025.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with requirements of the Charities Act 2011 (‘the Act').

the

| report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination | have followed all applicable Directions given by the Charity Commission under Section 145(5)(b)_ of the Act.

Independent examiner's statement

| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

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Ss
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Melissa Godwin ACA ACCA

The Richards Sandy Partnership Thorneloe House

25 Barbourne Road Worcester Worcestershire WR1 1RU

25th November 2025

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Hereford Police Male Voice Choir

Statement of Financial Activities for the Year Ended 31st July 2025

		2025	2024
		Unrestricted	Total
		fund	funds
	Notes	£	£
INCOME AND ENDOWMENTS FROM
Donations and legacies		14,505	20,166
Charitable activities
Musical activities		4,764	5,184
Othertrading activities	2	13,197	17,800
Total		32,466	43,150
EXPENDITURE ON
Raising funds		9,600	16,992
Charitable activities
Musical activities		33,295	20,527
Total		42,895	37,519
NETINCOME/(EXPENDITURE)		(10,429)	5,631
RECONCILIATION OF FUNDS
Total funds broughtforward		31,963	26,332
TOTALFUNDSCARRIEDFORWARD		21,534	31,963

The notes form part of these financial statements

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Hereford Police Male Voice Choir

Balance Sheet 31st July 2025

		2025	2024
		Unrestricted	Total
		fund	funds
	Notes	£	£
CURRENT ASSETS
Cash atbank		21,534	31,963
NET CURRENTASSETS		21,534	31,963
TOTAL ASSETSLESS CURRENT	LIABILITIES	21,534	31,963
NET ASSETS		21,534	31,963
FUNDS	5
Unrestricted funds		21,534	31,963
TOTALFUNDS		21,534	31.963

The financial statements were approved by the Board of Trustees and authorised for issue on “7S SVypeus and were signed on its behalf by:

RWilliams- Trustee

Hereford Police Male Voice Choir

ACCOUNTING POLICIES

Notes to the Financial Statements for the Year Ended 31st July 2025

BASIS OF PREPARING THE FINANCIAL STATEMENTS

The accounts have been prepared under the receipts and payments basis in accordance with Charities Act 2011.

OTHERTRADING ACTIVITIES
	2025	2024
	£	£
Fundraising and members events	11,682	17,535
Sponsorships	-	(750)
Social lotteries	1,515	1,015
	13,197	17,800

TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees’ remuneration or other benefits for the year ended 31st July 2025 nor for the year ended 31st July 2024.

TRUSTEES' EXPENSES

There were no trustee's expenses paid for the year ended 31 July 2025, nor the year ended 31 July 2024.

COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

	Unrestricted
	fund
	£
INCOMEAND ENDOWMENTS FROM
Donations and legacies	20,166
Charitable activities
Musical activities	5,184
Other trading activities	17,800
Total	43,150
EXPENDITURE ON
Raising funds	16,992
Charitable activities
Musical activities	20,527
Total	37,519
NET INCOME	5,631
RECONCILIATION OF FUNDS
Total funds broughtforward	26,332
TOTALFUNDSCARRIEDFORWARD	31,963

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Hereford Police Male Voice Choir

Notes to the Financial Statements - continued for the Year Ended 31st July 2025

MOVEMENT IN FUNDS
		Net
		movement	At
	At 1.8.24	in funds	31.7.25
	£	£	£
Unrestricted funds
General fund	31,963	(10,429)	21,534
TOTAL FUNDS	31,963	(10,429)	21,534
Net movement in funds, included in the above are as follows:
	Incoming	Resources	Movement
	resources	expended	in funds
	£	£	£
Unrestricted funds
General fund	32,466	(42,895)	(10,429)
TOTAL FUNDS	32,466	(42,895)	(10,429)
Comparatives formovement in funds
		Net
		movement	At
	At 1.8.23	in funds	31.7.24
	£	£	£
Unrestricted funds
General fund	26,332	5,631	31,963
TOTAL FUNDS	26,332	5,631	31,963
Comparative netmovement in funds, included in the above are as follows:
	Incoming	Resources	Movement
	resources	expended	in funds
	£	£	£
Unrestricted funds
General fund	43,150	(37,519)	5,631
TOTALFUNDS	43,150	(37,519)	5,631

All reserves are held in the unrestricted General Fund. This unrestricted fund can be used for any charitable purposes within the charity's objects and approved by the Trustees.

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continued...

Hereford Police Male Voice Choir

Notes to the Financial Statements - continued for the Year Ended 31st July 2025

6. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 July 2025, nor the year ended 31 July 2024.

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Hereford Police Male Voice Choir

	Detailed Statement of Financial Activities
	forthe YearEnded 31st July2025
		2025	2024
		£	£
INCOME AND ENDOWMENTS
Donations and legacies
Donations		6,590	9,315
Gift aid		-	3,211
Member Subscriptions		7,915	7,640
		14,505	20,166
Othertrading activities
Fundraising and members events		11,682	17,535
Sponsorships		-	(750)
Social lotteries		1,515	1,015
		13,197	17,800
Charitable activities
Income from charitable activities		4,764	5,184
Total incoming resources		32,466	43,150
EXPENDITURE
Raising donations and legacies
Fundraising and members events		9,600	16,992
Charitable activities
Chorister expenses		7,230	5,237
Travel and hospitality		4,086	1,222
Artist fees		325	-
Uniform costs		3,622	2,824
Music		1,555	943
Room hire		2,719	1,162
Independent Examiner's Fee		504	480
Grants to institutions		3,400	2,665
Grants to individuals		1,850	2,779
		25,291	17,312
Support costs
Management
Insurance		414	315
Postageand stationery		497	304
Internet and website		982	451
Honorarium		6,000	2,000
		7,893	3,070
Finance
Bank charges		111	145
Total resources expended		42,895	37,519
Net(expenditure)/income		(10,429)	5,631

This page does not form part of the statutory financial statements

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