REGISTERED CHARITY NUMBER: 515177
Report of the Trustees and Financial Statements for the Year Ended 31st July 2025
for Hereford Police Male Voice Choir
The Richards Sandy Partnership Thorneloe House 25 Barbourne Road Worcester Worcestershire WR1 1RU
Hereford Police Male Voice Choir
Contents of the Financial Statements for the Year Ended 31st July 2025
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Report of the Trustees 1 to 2
Independent Examiner's Report 3
Statement of Financial Activities 4
Balance Sheet 5
Notes to the Financial Statements 6 to 8
Detailed Statement of Financial Activities 9
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Hereford Police Male Voice Choir
## Report of the Trustees for the Year Ended 31st July 2025
The trustees present their report with the financial statements of the charity for the year ended 31 July 2025.
## OBJECTIVES AND ACTIVITIES
## Objectives and aims
- The objects of the charity are as follows:
- 1) To advance the musical education of West Mercia Police and the British Police Services; ll} To promote the efficiency of the force through greater contact with the public and to uphold the force's mission statement - serving, protecting, making the difference; and
- lil) To benefit one or more charitable organisations, societies, institutions, their purpose or objects determined by the general committee of the choir.
## Significant activities
Hereford Police Male Choir over six decades has built a reputation for quality singing and all-round good entertainment. That's why the Choir is in big demand across the region, singing in churches, village halls, garden parties and weddings. It is estimated the choir has, over the years, helped concert organisers raise £1m for charities.
## Public benefit
The trustees confirm that they complied with the duty in section 17(5) of the Charities Act 2011 to have due regard to guidance published by the Charity Commission on public benefit when reviewing the charity's aims and objectives and in planning future activities.
## ACHIEVEMENTS AND PERFORMANCE
## Main Achievements
Benefitting charitable organisations, societies, institutions:
- The choir have donated a total of £3,400 this financial year to the following causes: 4. Garrison Choir (Marches Military Wives concert donation) £400
2. St Michaels Hospice £2,000
3. Blackmarstons School £1,000
## To advance musical education:
## Young Musicians Bursary:
The award was established by the choir to foster a love of music amongst young people and to help them achieve their own musical ambitions. It is open to anyone, aged 14 to 21, living in Herefordshire or Worcestershire. May 2025 saw first place winner, Isaac Scott, winning £1,000 and runners up also receiving financial assistance of £500, £250 and £100.
- Performing for local communities including: 1. Lower Hope Gardens - August 2024
2. Joint concert with Treorchy MVC - September 2024
3. Concert in aid of Patrons and past choristers - October 2024
4. Joint concert with Taff Ely Ladies Choir - November 2024
5. Wye Valley Rotary Christmas concert - December 2024
6. Hereford ABF concert - December 2024
7. Christmas concert - The Causeway with MMWC at Hereford Golf Club - December 2024
8. Joint concert with Synergy - February 2025
9. St Davids Day concert with Caldicot MVC - March 2025
10. Concert for Earl Mortimer College - March 2025
11. Bursary - April 2025
12. St Georges Day concert with MMWC- April 2025
13. Tour to France - May 2025
14. Concert with Earl Mortimer College - May 2025
15. Annual Concert with Taff Ely Ladies choir and Bursery winners - June 2025
16. Mid Summer Concert - June 2025
17. Vintage Car Event St Michaels - July 2025
18. Mini concert - Lynhales care home - July 2025
## FINANCIAL REVIEW
## Financial position
Unrestricted incoming resources for the year amounted to £32,466 (2024: £43,150). Unrestricted outgoing resources amounted to £42,895 (2024: £37,519). As a result, a deficit of £10,429 (2024: surplus of £5,631) arose in the year, which has decreased overall funds (all unrestricted) to £21,534 (2024: £31,963).
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Hereford Police Male Voice Choir
## Report of the Trustees for the Year Ended 31st July 2025
## FINANCIAL REVIEW
## Reserves policy
The Charity continues to engage with a variety of musical festivals and events both locally and further afield. In early 2025 the choir toured to Gouzecourt, France with Worcester Male Voice Choir. Over the few days away the Choir visited the Wilfred Owen Memorial in Orrs, the Cateau Cambresis Brewery and the Tank Museum in Flesquieres where they also sang a few songs from the weekend repertoire. They held a concert at the Gouzeaucourt Church with local musicians and an evening concert in the Saint Gery Church in Cambrai before attending a community dinner at the Gouzeaucourt Village Hall hosted by local Gendarmes. The choir visited the Welsh memorial to commemorate the Battle of Marmetz Wood before performing a concert at Vaucelles Abbey, accompanied by the Polish Miners Choir. On their way home the choir visited the Thiepval War graves and Memorial for those officers who died in the Somme. These events incur considerable costs such as accommodation and travel alongside the usual music, equipment & uniform costs. The reserves policy allows the choir to subsidise some of these costs ensuring that as many members as possible have the opportunity to participate and continue to raise funds for their supported causes. The strategy agreed by the Trustees is to maintain an unrestricted reserve fund equivalent to approximately 18 months’ expenditure. The charity's general unrestricted reserves was £21,534 as at 31 July 2025 (2024: £31,963), representing approximately 18 months of unrestricted expenditure. The stated strategy has therefore been achieved this year.
## STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document ; The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
## REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number 515177
Principal address Jennor Hatfield Bank Norton Worcestershire WR5 2QA
Trustees R Williams (Chairman) D Coulson (Secretary) M Davis
Independent Examiner The Richards Sandy Partnership Thorneloe House 25 Barbourne Road Worcester Worcestershire WR1 1RU
## Registered office
39 Gibb Lane Catshill Bromsgrove ApprovedB61 OJP by order of the board of trustees on 2971-25.... and signed on its behalf by:
R Williams - Trustee
Independent Examiner's Report to the Trustees of Hereford Police Male Voice Choir
## Independent examiner's report to the trustees of Hereford Police Male Voice Choir
| report to the charity trustees on my examination of the accounts of Hereford Police Male Voice Choir (the Trust) for the year ended 31st July 2025.
## Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with requirements of the Charities Act 2011 (‘the Act').
the
| report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination | have followed all applicable Directions given by the Charity Commission under Section 145(5)(b)_ of the Act.
## Independent examiner's statement
| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
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Ss
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## Melissa Godwin ACA ACCA
The Richards Sandy Partnership Thorneloe House
25 Barbourne Road Worcester Worcestershire WR1 1RU
25th November 2025
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Hereford Police Male Voice Choir
## Statement of Financial Activities for the Year Ended 31st July 2025
|||2025|2024|
|---|---|---|---|
|||Unrestricted|Total|
|||fund|funds|
||Notes|£|£|
|INCOME AND ENDOWMENTS FROM||||
|Donations and legacies||14,505|20,166|
|Charitable activities||||
|Musical activities||4,764|5,184|
|Othertrading activities|2|13,197|17,800|
|Total||32,466|43,150|
|EXPENDITURE ON||||
|Raising funds||9,600|16,992|
|Charitable activities||||
|Musical activities||33,295|20,527|
|Total||42,895|37,519|
|NETINCOME/(EXPENDITURE)||(10,429)|5,631|
|RECONCILIATION OF FUNDS||||
|Total funds broughtforward||31,963|26,332|
|TOTALFUNDSCARRIEDFORWARD||21,534|31,963|
The notes form part of these financial statements
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## Hereford Police Male Voice Choir
Balance Sheet 31st July 2025
|||2025|2024|
|---|---|---|---|
|||Unrestricted|Total|
|||fund|funds|
||Notes|£|£|
|CURRENT ASSETS||||
|Cash atbank||21,534|31,963|
|NET CURRENTASSETS||21,534|31,963|
|TOTAL ASSETSLESS CURRENT|LIABILITIES|21,534|31,963|
|NET ASSETS||21,534|31,963|
|FUNDS|5|||
|Unrestricted funds||21,534|31,963|
|TOTALFUNDS||21,534|31.963|
The financial statements were approved by the Board of Trustees and authorised for issue on “7S SVypeus and were signed on its behalf by:
RWilliams- Trustee
Hereford Police Male Voice Choir
1. ACCOUNTING POLICIES
## Notes to the Financial Statements for the Year Ended 31st July 2025
## BASIS OF PREPARING THE FINANCIAL STATEMENTS
The accounts have been prepared under the receipts and payments basis in accordance with Charities Act 2011.
|2.|OTHERTRADING ACTIVITIES|||
|---|---|---|---|
|||2025|2024|
|||£|£|
||Fundraising and members events|11,682|17,535|
||Sponsorships|-|(750)|
||Social lotteries|1,515|1,015|
|||13,197|17,800|
3. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees’ remuneration or other benefits for the year ended 31st July 2025 nor for the year ended 31st July 2024.
## TRUSTEES' EXPENSES
There were no trustee's expenses paid for the year ended 31 July 2025, nor the year ended 31 July 2024.
4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
||Unrestricted|
|---|---|
||fund|
||£|
|INCOMEAND ENDOWMENTS FROM||
|Donations and legacies|20,166|
|Charitable activities||
|Musical activities|5,184|
|Other trading activities|17,800|
|Total|43,150|
|EXPENDITURE ON||
|Raising funds|16,992|
|Charitable activities||
|Musical activities|20,527|
|Total|37,519|
|NET INCOME|5,631|
|RECONCILIATION OF FUNDS||
|Total funds broughtforward|26,332|
|TOTALFUNDSCARRIEDFORWARD|31,963|
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Hereford Police Male Voice Choir
## Notes to the Financial Statements - continued for the Year Ended 31st July 2025
|5.|MOVEMENT IN FUNDS||||
|---|---|---|---|---|
||||Net||
||||movement|At|
|||At 1.8.24|in funds|31.7.25|
|||£|£|£|
||Unrestricted funds||||
||General fund|31,963|(10,429)|21,534|
||TOTAL FUNDS|31,963|(10,429)|21,534|
||Net movement in funds, included in the above are as follows:||||
|||Incoming|Resources|Movement|
|||resources|expended|in funds|
|||£|£|£|
||Unrestricted funds||||
||General fund|32,466|(42,895)|(10,429)|
||TOTAL FUNDS|32,466|(42,895)|(10,429)|
||Comparatives formovement in funds||||
||||Net||
||||movement|At|
|||At 1.8.23|in funds|31.7.24|
|||£|£|£|
||Unrestricted funds||||
||General fund|26,332|5,631|31,963|
||TOTAL FUNDS|26,332|5,631|31,963|
||Comparative netmovement in funds, included in the above are as follows:||||
|||Incoming|Resources|Movement|
|||resources|expended|in funds|
|||£|£|£|
||Unrestricted funds||||
||General fund|43,150|(37,519)|5,631|
||TOTALFUNDS|43,150|(37,519)|5,631|
All reserves are held in the unrestricted General Fund. This unrestricted fund can be used for any charitable purposes within the charity's objects and approved by the Trustees.
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Hereford Police Male Voice Choir
Notes to the Financial Statements - continued for the Year Ended 31st July 2025
## 6. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 July 2025, nor the year ended 31 July 2024.
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## Hereford Police Male Voice Choir
||Detailed Statement of Financial Activities|||
|---|---|---|---|
||forthe YearEnded 31st July2025|||
|||2025|2024|
|||£|£|
|INCOME AND ENDOWMENTS||||
|Donations and legacies||||
|Donations||6,590|9,315|
|Gift aid||-|3,211|
|Member Subscriptions||7,915|7,640|
|||14,505|20,166|
|Othertrading activities||||
|Fundraising and members events||11,682|17,535|
|Sponsorships||-|(750)|
|Social lotteries||1,515|1,015|
|||13,197|17,800|
|Charitable activities||||
|Income from charitable activities||4,764|5,184|
|Total incoming resources||32,466|43,150|
|EXPENDITURE||||
|Raising donations and legacies||||
|Fundraising and members events||9,600|16,992|
|Charitable activities||||
|Chorister expenses||7,230|5,237|
|Travel and hospitality||4,086|1,222|
|Artist fees||325|-|
|Uniform costs||3,622|2,824|
|Music||1,555|943|
|Room hire||2,719|1,162|
|Independent Examiner's Fee||504|480|
|Grants to institutions||3,400|2,665|
|Grants to individuals||1,850|2,779|
|||25,291|17,312|
|Support costs||||
|Management||||
|Insurance||414|315|
|Postageand stationery||497|304|
|Internet and website||982|451|
|Honorarium||6,000|2,000|
|||7,893|3,070|
|Finance||||
|Bank charges||111|145|
|Total resources expended||42,895|37,519|
|Net(expenditure)/income||(10,429)|5,631|
This page does not form part of the statutory financial statements
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