BIRMINGHAM ETHNIC EDUCATION & ADVISORY SERVICE 1st Floor, Lozells Methodist Community Centre, 163 Gerrard Street, Lozells, Birmingham. B19 2AH
Telephone 0121 716 6206 Email: info@beeas.org
BEEAS Trustees’ Annual Report 2019-2020
Background
The Birmingham Ethnic Education and Advisory Service (BEEAS) founded in 1984 by a small group of benefactors from the community. The organisation has, as its principal aims, the education and training of adults (that is all those beyond statutory school age) who wish to participate in its services which are free of charge.
Aims and Purposes
The advancement of education among the communities in Birmingham and the West Midlands by way of teaching the English language, health education, or in any such other ways as the Trustees’ shall determine, either directly or by way of sponsoring self-help groups among the communities concerned.
Supporting the needs of the community by the provision of an advice and information service, having regard within those communities to the lack of knowledge of the English language and the lack of means of obtaining such advice and the information from their own resources.
Providing or sponsoring the provision of facilities for recreation or other leisure time activities in order to benefit those among the communities who have the need for such facilities regardless of their social and economic circumstances.
The Trust shall be non-party in politics and non-sectarian in religion.
Activities, Performance and Achievements of 2019- 2020
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BEEAS has had a difficult year due to the Government Covid 19 lockdown in March 2020. Despite this it has continued to maintain strong partnerships with the funders and partners. All teaching was delivered online from March 2020 to July 2020, this change has been very challenging for both learners and tutors. However our learner numbers remained strong at 264, up from the previous year of 261 learners completing their course. The achievement rate of 90.5% was lower than in the previous year which was 95.8 % The drop in achievements was due to the reduction in face to face teaching from March to July and the difficulties learners had with online learning.
Our facilities and resources remain good as we have invested in IT equipment and staff training. However, our venues are much reduced due to Covid 19 and this will impact negatively on our learner numbers and finances in the coming year.
Beeas learners continue to be offered impartial information and advice and signposted accordingly and this service was assessed and verified by Matrix the awarding body for this area of our work in February 2020. Partners have reported that they have positive relationships with BEEAS and that we are professional to work with, and that they admire our values and principles.
We continue to deliver courses in Life & Living Skills including IT; ESOL; Edexcel Maths & Ascentis English.
BEEAS has again been awarded a contract by Birmingham City Council to provide ESOL classes for refugees who have arrived in Birmingham through the Vulnerable Syrians Resettlement Scheme; this contract ends in September 2021. The purpose of this project is to provide ESOL at all levels, Initial Advice and Guidance and also provide the opportunity for suitable candidates to mentoring, volunteering and employment.
Suitable learners will be placed on the BEEAS main programme or signposted to suitable providers. BEEAS will work closely with Refugee Action, Spring Housing, MiFriendly Cities and Birmingham City Council to deliver this project.
Our Syrian holiday classes to support speaking and listening is now funded by Birmingham City Council directly to BEEAS whereas in 2016, 2017 and 2018 we received funding from Refugee Action to do this work. In 2019-2020 we delivered a flexible feeder ESOL course to 27 Syrian learners. On the Syrian holiday programme, we worked with 106 adults and 87 children.
Our learner feedback has indicated that BEEAS has helped to develop their personal and workrelated skills such as team working and problem-solving, which prepares them well for employment, career aims and personal goals. Adult learners, who are parents, report being more confident in supporting their children in their education, as well as being more self-assured to
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participate more widely within their local communities as a result of their increased confidence in spoken and written English.
Leadership and direction of the service remains strong with a pro-active Trustee Board; organisation structure which is carefully planned, enabling a professional interface with partner organisations, yet an informal and very welcoming environment for staff and learners. Lynne Morris has been Chair of BEEAS since June 2019 and is supported by seven very dedicated Trustees.
The behaviours and values demonstrated by staff are recognised and valued by clients and partners, BEEAS has received very positive comments from clients, staff and partners who confirm that it is effective and consistent across all external and internal relationships and at all levels.
Collaboration with partners is strong, staff not only management, have taken the time to understand partner capability and objectives and to communicate their own; this leads to a highly collaborative network of partners; there are many examples of how this benefits clients, such as increased signposting and referrals between organisations, and the use of venues in the community from which support is delivered. The relationship with key partner Joseph Chamberlain College (JCC) is worthy of particular mention, this has yielded access not only to funding, but also to information and resources that are tailored and distributed to clients, along with training and development opportunities for staff. The relationship with JCC remains strong with increased funding for 2019 -2020.
Resources are well managed, and the organisation is able to offer a highly flexible and responsive service. Venues are sourced from a wide range of community locations, and clients and staff say they are well managed and that their courses and meetings run smoothly.
Staff are working on a flexible basis but enjoy a strong sense of belonging, however it has been noticed that since Covid 19 in March 2020 staff have struggled with the new way of delivery and the impact of Covid on learners and staff. They attribute this in part to the communications across their different working hours, locations and also as some are isolated and working from home.
As BEEAS continues to grow it has been recognised by the Trustees that a review of the organisational structure will be needed with the need to appoint more permanent staff. A Curriculum and Quality manager was appointed in July 2019 along with a part time finance assistant. Permanent tutor appointments and an administration/office manager were approved by Trustees for appointment in March 2020 but due to Covid this has been put on hold and will be reviewed in 2021.
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Our partners in 2019-2020 were Joseph Chamberlain College; Birmingham City Council; Prince Albert Community Trust (PACT) which consists of Prince Albert School in Aston; Highfield School in Alum Rock; Heathfield School in Handsworth; Birchfield School in Birchfield. Our other school partners are Shaw Hill School in Alum Rock and Holte School in Lozells and Dyson Gardens Children's centre. In addition, we partner with Refugee Action, MiFriendly Cities, Lozells Methodist Church Centre, Spring Housing , Birmingham Migration Forum, Syrian Resettlement working group of Birmingham City Council.
Risk
The Trustees of BEEAS are committed to effective risk management as an integral part of ensuring good corporate governance in relation to overseeing risk within the organisation. They receive reports that confirm the controls in place to manage risks annually. Risks are identified across the charity by the Executive Director and brought to the Board in the regular management report.
In the main, the key risks are linked to funding sources as this is primarily from one commissioner of service, also around workforce recruitment, retention and development, and for the next two years the negative impact of Covid 19 on our staff, finances, learners and the community we serve. Reports are received by the Board in relation to the funding position, regular meetings with the main commissioner take place as a control mechanism to manage that risk and staffing reports are discussed at every Board meeting along with any mitigations to manage that risk. During 2020/21 work will take place on a formal risk register which will then be reported regularly to the Board.
Equality and Diversity
The Trustees of the charity acknowledge their responsibilities in relation to equality and diversity and have worked to ensure a representative board of trustees is in place. Work is ongoing on reviewing and updating all policies across the service however a detailed policy in relation to all aspects of equal opportunities is in place based on the Joseph Chamberlain College policies which the Board has adopted.
Our thanks to all our partners without whom it would not be possible for BEEAS to deliver our services across the City of Birmingham and to the Trustees for their leadership. Our growing staff team and volunteers remain our most valuable resource and our thanks go to all of them for their hard work, loyalty and dedication to our learners.
Najma Razaq - Executive Director - November 2020
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CHARITY NUMBER: 515098 IIirniDgham E¢hDie Eductioll Aud Advi50Tr Seryice TTUSt mancil Ststements 31si Mar¢b 2020 , JAVED&Co
Birmingb4m Etbnie Eduution ADd Advisor). Sern'ice Trust Financial St*temeots Year Emded 3111 March 2020 Contents Annua] Rewrt Independent Exatniner'5 ReN)rt Income S¢at¥ment Dalance Sheel Notes 10 the accoun P4ge 7-17 IAVEDLCO
Birminghtt Ethnic Edu¢10 And Advi50ry Serviee Tnt Annuxl Report Ye•r ended 31st March 2020 IntroductioD BirniiDgham Fthnic Educalion aTrl Advisory SenYc£ TTr (BEEAS) is A r¢gistered eharity en808¢d in the advanccment of education of the most disadvantsged Cornmunities. Constitstion of BEEAS The consiilulion of Birniingham Ethnic Educatton and Advi5Y)ry Service Tn1 dated 30 March 1984 regulates the pUrseS and thinistTatinn of thc charity. Object ofBEEAS The objects olBEEAS are: The advancement oFFJltsc*i4M among ethnic minorities in Birniingham and the Wc.4t Midlands by vr¢) of teaching of languages and health U¢ellofi. ii. Religving the needs ofeihnic minoriiics by pvision oran advice and information 5crvic Providiftg or sponsoftng the faciliiies for rccreatitsn othcr lei.sure time nccupation. BEEAS only provide its services lo thc wplc who iyond thc mathJ8tory sch¢)ol attcndancc e. Name of Trusttt5 Dr Lynne P. Morris Mr5 Penelo J. Venables Mr.E Judith M. Ta)lor Mrs Naila Tabas&wn Mr5 Jean E. Powell Mr Edobhi)e A. Oaikhinan Dr A.J. N&sir Mis5 N97Anin R. Khaneghah (appointed SepiemLw ?020) Mr Wasim Mahmood (rcsiL•ned Deccmber 19) Mr Dek P. Turner (Tesigna June 19) Appointment of new. Trnstee The TtU5tees and the Executive Direclor may appro&ch potential Tnlee5 Providing that the chaimwi I prior know'ledge and lJa5 approi'cd thc approach. Trustccs are drathm from arra5 such &5 education. administralioo business. Cornme¢ dnd IoL71 community iniliative. Appointsnent of suitable trustees depends on suitable refeTence aThJ an inlervicw. BEEAS'J main Achievements for ihc audemic y¢4r endiDg July 2020: 178 learners uDrking iowards eniry Ic%'¥l accredited progrdmmes in Englis14 CSOL. Maths l.lfe & Living Skills. 178 learners completrd a qualification orpart of a qualification. 74 learners workÈn8 towards pre-enty ESOL (RARPA). Banded at varying hours and draw doll. 849 qualifications delivercd. Ovetall achieErnent 90.50A. releniion 97.4U/o pBs5 rate 92.8Yo. 12 studcnts enrolled on an informal p-enty learning couts¢. Total number of learne lor academic year-264 The charity took on 264 students during the year comprising 74 on & RARPA pte-entry learning pmgramme & 178 working towards an entry level accEaJited progtwnmc. 12 51thts enrolled on infonnai pre-enlry J. IAVED&Co
Birniingh8m Ethnic Edu¢ation And AdvisorTr Servicè Trnst ADDual Report (coutinued) Year ended 31st M4rch 2020 Additionally, BEEAS had 27 learners with 5 in Enty level and ?? in Pre-enty on thc Flexible Feedcr ESOL of the Syri5n programme. Moreover. there i¥ere an overall of106 adults and 87 children partakin&F in the holiday programme during the year. Numbcr ot"sludents Number Mpleting courses 'umber achieving ElIrIcatIOnpart ualifications 69 178 Pre-en leornin F.ntry level aecrediled courses 74 178 69 178 DetemAttitsg level ofincow¢ res¢rve BEEAS is non-profit making tru5L and maintains an adequ level of reserve Relationship with other orEllisatits BEEAS has atujual conlracts with Joscph Chamberlain Collegc lo wist in ¢omtnunity provision aspccts and with Birn]ingham City Councii ivork WAth S)Yian refugee famili. i IAVED&Co
BirmiDgbam Ethhir EducAtioD And Advisorv Seryiee Trust Year ended 31st March 2020 Independent EumiDer'5 Report to Trnstecs of Birniingbam EtbDiC Education & AdTrry50r)" Servtet Trust Independent EMintY'S Report to the Trustees of Birniinghlm Ethnic Edu{} ADd Advisory Service Trnst l TetKIrt lo the charity tnL8tevs on my examination oFthe aceounLs of Birn)ingharn Ethnic Education And Advi50ry Servicc Tn1 t-or thc yfdr ended 31 March ?020. RpOnsIbIlItieS and basis of report As the chariiy's tnleeS of the Charity you are re5P)n5ible for the prepalOn olthe accounts in accordanee wttli the requiremenLq of the Clwitie5 Aci 2011 Cthe Aci,). You are satisfied that the account5 of the trnsi are not required by charily laiv to be audited and have chosen i1ead lo have an independent examination. I report in respect of my examinaiion ofthe Charity's 4¢counts cturicd out under section 145 ot the 2011 Act nd in carrying out cxamiiMtion I have followed all the tkpplicabl¥ dircciions givcn by thc Charity Comtni55ion under s#¢lion 145(5Xb) uf ihe 2011 Acl. An indcpendcnt examiTMtion dl TKJi involve gathering all the cvi(knc¢ that would be required in an audit and ¥onsequenily does nol cover all an audiior considets in giving thLir opinion on the accounts. Th¢ planning and conducl of an ftudit gocs kyond the limited assuTrnco that an indcpendcnt ekomination can provide. Corwuently I express no opinion as to ivhether the accouttts present a 'truc and fair, view and my report is limitcd to thosc Splf1¢ 5Ct out in thc iThlcpendcni cxaminer 5 slalement. IDdepeDdeDt examiner's st*tement Since the TTusI's gross income exceeded £250,000 }our examiner must be a memkr tyf a bod) lisied ID seciion 145 of the 2011 Act. I confirni that l am qualified to undertske examinlOn becausc l am a member ot"ICAEW, whi¢h is one ot the listcd IM)dies I have Complet my examination. I confTh thai no mallets have come io my aiiention in connection with the cxwninatioA giving me cause to beli¢v¢ that in maierial sPEcL. ttccounting records WCTC not kcpt in Te4)cth ofthe TFU5t a5 required by section 130 of the 2011 ALI" or ? the ac¢Dunts do not acrord with th05L rcrords. 3. the accounts du not Lumply with the applicabl¢ miuircmcnts conccrning the fonn and content ot ac¢ounts sct out in th¢ Charities (Accounts and Reports) Regulations 2008 otheT than any requirement that The accourAts give a'mK and fair view which is nol a Matter considered as part of an independent examiftation. or 4. the accounts have not been prepared ID accotdance with the methods and inCIPleS of thc Ststcment of RecotnmeTMJexl Prdclice foT acc(mlIng and [Crting by chariiies applicable to ¢harities preparing their accounts in accordance with Ibe FiaTr¢i41 RBwrtin8 Standard applicable in the UK and Republic ofr Ireland {FRS 102). .iJAVED&Co
I confirm that there are no other nbgtters to which your attention sIuld be dra to enable a proper undeT5(anding of the accounts to be rL7cbed. Ir Rizw2n Javed Mphtl (Cantab) FCA For and on behalf of Javed & Cu Charnered Accountants 109 Flagley Road Birniingham B168LA 11/21 IAVED&Co
Bimingbgm EthJi¢ Ednetion And Adirysorv Service Trnst Income Statement Year ended 31st Mar¢b 2020 RestriEled ineome fund5 Prior vear fiinds UDre5tricted fund5 Tot21 Incoming resources (Note 3) Incomc from: Donations and legaeics Charitable activiti¢s InvcslmenL8 390 381,581 390 53.706 43i.2t17 390,260 ,383 Toial 383 ?65 53.706 436.971 391.643 R¢50urcc5 expended {Note 4) Expenditsre on: Chariublc aciivitics Oth¢r 308202 i50 50J86 358 j811 294,409 350 320 Tolal 308.552 50J86 358.938 294,729 Net incomel{experyditurc) 74.713 78.033 96.914 Nel movemenl inluiidF 74.713 3,320 78.033 96,914 Reconcilialion offunds." Total ndS brought forward TTiin5fers 416,048 -7) 415.973 319,059 Torolfuiids earriedJorword 490.761 324) 494.006 415,973 CLI CL P.
BirniiDgbam EtIle EdutIOn And Advisory Servit¢ Trust BalAllte Sbttl Year ended 31st 202 Restricted intome nds Total this Total year last ytar Unr&strieted funds r*ix¢d a55¢ts Tongible ets (Note 8) 11.423 11.4?3 10,719 TolalfLred assets 11,423 11,423 10,719 Current 9ssets Debtors (Note 9) Cash 2t baDk and ID hd (Note 11) ?07.938 3.245 211.183 196,730 486265 396.921 Tolol currenl assets 694203 3,245 697.448 593.151 Crcditors". tmoullts falling due within one Year (Nole 10) 214.865 214,86) 187,896 Nel currenl assets/fliobililie5J 479,338 482J83 405 ?54 Tolol ¢ssets Iw currenxliobilirf4¥ 490,761 3245 494,006 415,973 Creditors: amounts falling due after one year (ryote 10) Tolql net or 1th7bilifies 490.761 3245 494.006 415,973 Funds of the Chlty Restricted income funds IN•te 12) Unrestricted ndS 3.245 490,761 490.761 416.048 Totolfunds 490,761 3.?4) 494.006 415,973 J JAVED&Co
Birniingham Ethnit EducRtioD And Advisory Scrvice Trnst Notes to the xetounts YeAr ended 31st Mareh 2020 Note I: Basls Df pr¢par#tio 1.1 Basis of accountinE 'rhese accounts have been prepared under the historical cost conTrrnlion on a &ioiDg Con basis with items recognised at eost or tr2nsaetion alue unles5 Othernise stated in the relevant notes lo te accounts. The ULL(>unls have been prepared in accordancc iyith the Swcmcnl of ReLornmended Prd¢lic¢: A¢wunling and Reportin&7 by Chariiies preparing their accounts in accordance with the Finaneiat Reporting Standard applicable in the UK and Republic oflreland (fRS I O? la) isSd on 16 July 2014 and with the Charities AcL2011. -,IAVED&Co
Binllingham Ethnic EdutiO And Ad)isory SeTrice Trust Notes to tbe accouDts (continued) Yoar ended 31st March 2020 2.2 INCOME Rccognition of income Thcsc are included in the SttiemeDt of Financial Activities (SOFA) when: Ihe ¢harTty IYcoTnes entitled to the resourccs: il i57110re likely than not that the trustC¢5 Thill receive the monctary value can b¢ mcasured with sufficieni reliabilily. Offsetting There h&5 been no olTsettin¥i of and liabilitie5, or income and exper unless required or perniilted by thr clwity SORP or FRS 10? Ia Grnnts and donations Grnnts and donations orc onfy includ¢d in ihc SOFA ivhen the 8enern] income rccogniiion cTiieria are mel (5.10 10 5.12 FRS102 la clwity SORP). In the cose of pcrfomiJnce relaled Bfdnts, income musi onl) be recogniscd to the extent that ihe LhRTity has provided the specified L>oods or services a5 entitlement to the grant only (KCW5 when the perforniancc r¢lat¢d ¢ondiiion5 ure mel (5.16 FRS 102 charity SORP). Contrnctual iDcome and performxD¢e This is only included in the SOFA once the charity has related grants provi(led the related good5 or seryices or met the perfomwic¢ related condiUuTh%. Income from iDtcresL royalties and dividends This is included in ihe accowits whenreceipt IS Probable and the Jmounl receivablc can be mtr&wrcd rcliably. 2J EXPENDITURE AND LIABILITIES LiAbility rttognili•n l.iabiliiies are recogniscd whete it is more likely than not that there is a legal or constrnctive obligation committinb. the charitv to way out re50ufLes and the amount of the obligation can be measured with TOnable certainty. Govern*net and support tosts Support costs have beeThallocated bem'eengovernance costs and other SUPPOTL Governance costs comprise 1 cosL iwolving public accountsbility of the chlty and its compliance with Te8ult0n and good practice. Support costs include central funciions and have been alloca io actil'ity cosl uieguries on a bL%is eon5islent with th¢ use ol rnurre5. Lg. alltIng property costs by floor aT¢a5. or rKr Capi stsff costs by the titrK spent and other Losts by their usage. . IAVEDLCO
Birniingham Ethllic FAIlltion And Advi50ry Service Trnst Notcs to the accounts (continued) Ye8r ended 31st Mareh 2020 Creditor5 The chariry has crcdnors which ar¢ measured ai setilcment amounts less any trddedi5Unts Provisions for liabilities A ITability is rnxsured on ffr(wilion ut its historical Losl and then subsequenuy mc&%urcd the best e5tirRalc ofthe amouThl requited io s¢ttle the obligalion at the T¢POrttng dale 2.4 ASSETS T#ngible flled a55ets for use by ch4rity They are Nalued at cosL The deprecialion rale5 and methods ed are disclosed in nole 8.1 Deblors Dcbiors (IJK1Ing trade deixors and loan5 rccciyable) mcasur¢d on initial TOgnition al seulcmenl amount aficr any trad¢ discounts or amount advanced b), the chariry. Subsequently, they arc m¢asurcd at thc ctLSh or other CODsiderotion expected to be received. Current LS5Qt iDV¢5tm¢nts The chatity h&s iDveslmenLs which li Ild5 for resale or pending their e and cash and cash equii'alents with a maturity date less than one year. These includc c&th on deposii and cash equivalents d malurity ddie of less than one year held lor invcstmcnt purposes rathLY than to tn¢¢t short ienn cash coJmniunents as they fall due. They are valued at fair value except where the) qualify as basic ffnancial inslTuments. J.IAVED&Co
Binuinghm £thDi¢ EducatioD And Advisory Serrice Tntst Note5 to the accounts (tontiDued) Year ended 31st March 2020 Note 3: ADatysis of income RtrICted IDCOIIIC runds UDre5trietcd funds Total funds Prior Analysis Don4tioDs atyd legaeios: Donations and girts 390 390 Totsl 390 Charitgble xctivitles: ESOI. l Literacy 381.581 49,706 435287 390,260 PrentrY & entry level I lood awarcne&s Totsl 381.581 53.706 435,677 390.260 IncomL. frDrn inveslmenls: Intctcst income 1,294 1383 Total 1.294 1,383 TOTAL INCOME 38326) 53,706 436.971 391.643 l?rior year balances knve amended. Pleasc ser note 14 Li IAVED&Co
BinninghAm Elbnie Ldue9tion And AdTris0ry Strviee Trust Not to thc accounts {CODtiDued) ¢nd¢d 315t Mah 2020 r'ote 4: Anatysis of expettdithre Restricted income nds Unrestricied funds Totgl nds Prior )'¢4r Aythlvsi ISOL l Li¢eraey & Numeracy Eypeuditur¢ on charilable gctivities 30820? 46J80 3i8.i88 294.410 Prc-cnty & enty level I lood awareness 4.006 Total exptndi¢ure on ch4ritble artivities 308 ?02 50,386 3)8.288 294,410 Otbcr Other donation5 under £500 350 350 3?0 Total Trther expenditure Jio 350 320 TOTAL EXPENDITURE 308552 50.386 358,938 294.730 Note 5: Delai15 of certgiD It¢m$ of expeDditu Fees for examination of the gccounts Last Year yegr Independent ¢XAminerfs fees Other fe 960 1,500 960 1.500 i.. IAVED&Co
BirmiDghatD Etbnir EduratlOD ADd Advisory S¢Tbire Trust Notes to the accounts (continued) Year ended 315t Marth 2020 Notc 6: PAld emplovet4 6.1 Staff Costs This year LLst)eor Salaries and wages Social sccurity ¢0s¢s Pension eosts (defined Colltribution scheme) Othcr cmployee benefjts ?44,656 3.062 4,872 208,436 8295 2,878 To¢¥1 stsff costs 252590 ?19,609 No employee5 received employcc beoelits (excludinE employer nSIOn costs) for the repoTting period ot more than £60.000 6.2 Average head count ID the year Charitabl¢ Activities year Number 29 Last yr Number 21 Totsl 21 Notc 7: Defmed eontribution peL4ion sebeme All expense of pension contributions has been allotrated tr) unrestricted under'F.xpendiiure on Charitable Acti%'ilie¥- ESOL l Liwa¢y & NUmerY Amount oleonlributions rt¢o8nised ill tbe SOFA as AD expellst 4.872 -Iz- JAVED&Co
Birmingham EthDAC Edutgtion And Advisorv Service Trust Notes to tht Aecounts {continued) Ytar cnded 31Jl M*reh 2020 No¢¢ 8: T4Dgible rued gssets 8.1 C05t or vAIuAtion tttres, fittings nd equipment Total At the begiinning OF the year Additions 46.077 2,720 46.077 2,720 At end of the yeAr 48,797 48.797 15°/• Reducing Balance Al beginning ofthe year DeprecI10n 35.358 2.016 35,358 2,016 At end ofthe year 37.374 37.374 Nel b(KJk va]ue al the beginning of the year 10.719 10,719 Net book Yaluc gt the end vf the year 11.423 11.423 -1> i.IAVED&Co
Birmingbam Etlmic FAlllcation And Advisor) Service Trust Notes to the *ctouDts (continued) Year ended 31st MArch 2020 Note 9: Debton and prcpayments Analysi5 of debtor3 This year Last )ear PrepaymLnis and aecrued income Other debio 211.183 195,930 300 Total 211.183 196230 Note 10: Creditors and accruals Allaty$is of Creditors Amounts fHlling due Amounts f4llitig due 4fttr Jnore ¢hAn TrYitbiD one year yegr This yr IAst yegr Th )'e&r Lost year Accruals And deferred income TaYAtiun and social security. Other creditD 211.098 184579 3207 110 651 Total 214.865 187.896 Note I I: Ch at bank and in hand Thi5 ycar Lgst vr Short terni deposits Cll5h at bank and on hand 101.166 38i.099 85,784 311.137 Total 486.265 396.921 -1 ". IAVED&Co
Birniithghlm E¢hnie Edutation And Adviwry Servicc Tnt Notes to the accounts {tontlDUtd) Year ended 31st March 2020 Note 12.. Cbarity fuDd5 12.1 Detaib of material funds held and movtmellts during tbe CURRENT reporting perlod Fund N¥mes Typt Purpose and Rc• 5trictiOnS Fund FDnd balantes ¢xrried fonyard brought Fornard lD¢ome Exp¢ndi- ture Transfers SBldo kleard Voices Progrdm (Pre-entry &cnty ReStriCd Monie5 aTC restricied for use on thc nJnning of the pro gramrne food awaTen¢ss) Syrian Refvgee Project Restricted Monies are Fun(L restricted for use on th¥ runtiing ofthe pn IE.SOU Literacy & Numcrdcy) -75 49,706 46J80 3,?jl Other funds Nla 416,048 383265 -308552 490.761 Funds 41 j,973 43 j ?87 -358.938 494,006 .i.JAVED&Co
Binnin%bam Ethnic Eduegtioo And Advisory Seryice Trust Not to tht Aeeounts leontittllcd) Y¢4r ¢nded 3151 hfar¢h 2020 Notc 12: Charity fuDds 12.1 Dethils of materix] fuDds hekl ADd Hjovemellts duriDg the PREVIOUS reporting period Fund Names Type Puryosc aod Re• strietion5 Fulld Fund balatsces carried f0rn2rd brougbt Forwxrd Income Eiptndi- ture Transfers Syrian RestTiCted Monic5 awe Summer Fund5 Testricled Projeci for use on Oftpr rdmme Restrtcted Monies e Fun(L% rcsuided for use on the running of the pro- gramme 4.900 Syrian RcfvEee Project Literncy & Numerncy) -12.801 48.157 -35,426 -75 Other ruDd5 Nla Nl8 378.760 363.692 -254.403 488,048 Prior year dju51- ment- Dthcr lunds (sEe notc 14) 46.9CKI _2i.100 -72.000 Fundy J19.059 )91.643 -?94.729 415,97) -A i. IAVED&Co
Binningham Ethnic Edu¢atioD And AdTris0ry SerYi¢e Trnsi ot¢s to the accounts (continued) Yearended 31st Marth 2020 Note 13: Transactions with trustee5 #nd r¢lat¢d parties 13.1 Trustee remullcralion and bcDcr None of the ITU51ees have en paid any remuneration or rcceived any otkr from an cmploymcnt with their ¢hority or u relaied cntsty 13.2 Tru51ees' txp¢nK No irnslee exTenses have been incurred 13.3 TrAnsXCtions with related PArti¥ Thcrc have been no r¢lated pty transactions in the rcw)rlinb period 14. Prior ycar adjus(Tnent InLome i.q recogmised when the charity met conditions for entitlemcnL Incomc had en in¢otr¢cUy i)LLrued in Cller years and prior year adjustsncnts madc accordingly. P. veNffiE Trew)LW . [ql(2la223 -17- .i IAVED&Co
CHARITY NUMBER: 515098 IIirniDgham E¢hDie Eductioll Aud Advi50Tr Seryice TTUSt mancil Ststements 31si Mar¢b 2020 , JAVED&Co
Birmingb4m Etbnie Eduution ADd Advisor). Sern'ice Trust Financial St*temeots Year Emded 3111 March 2020 Contents Annua] Rewrt Independent Exatniner'5 ReN)rt Income S¢at¥ment Dalance Sheel Notes 10 the accoun P4ge 7-17 IAVEDLCO
Birminghtt Ethnic Edu¢10 And Advi50ry Serviee Tnt Annuxl Report Ye•r ended 31st March 2020 IntroductioD BirniiDgham Fthnic Educalion aTrl Advisory SenYc£ TTr (BEEAS) is A r¢gistered eharity en808¢d in the advanccment of education of the most disadvantsged Cornmunities. Constitstion of BEEAS The consiilulion of Birniingham Ethnic Educatton and Advi5Y)ry Service Tn1 dated 30 March 1984 regulates the pUrseS and thinistTatinn of thc charity. Object ofBEEAS The objects olBEEAS are: The advancement oFFJltsc*i4M among ethnic minorities in Birniingham and the Wc.4t Midlands by vr¢) of teaching of languages and health U¢ellofi. ii. Religving the needs ofeihnic minoriiics by pvision oran advice and information 5crvic Providiftg or sponsoftng the faciliiies for rccreatitsn othcr lei.sure time nccupation. BEEAS only provide its services lo thc wplc who iyond thc mathJ8tory sch¢)ol attcndancc e. Name of Trusttt5 Dr Lynne P. Morris Mr5 Penelo J. Venables Mr.E Judith M. Ta)lor Mrs Naila Tabas&wn Mr5 Jean E. Powell Mr Edobhi)e A. Oaikhinan Dr A.J. N&sir Mis5 N97Anin R. Khaneghah (appointed SepiemLw ?020) Mr Wasim Mahmood (rcsiL•ned Deccmber 19) Mr Dek P. Turner (Tesigna June 19) Appointment of new. Trnstee The TtU5tees and the Executive Direclor may appro&ch potential Tnlee5 Providing that the chaimwi I prior know'ledge and lJa5 approi'cd thc approach. Trustccs are drathm from arra5 such &5 education. administralioo business. Cornme¢ dnd IoL71 community iniliative. Appointsnent of suitable trustees depends on suitable refeTence aThJ an inlervicw. BEEAS'J main Achievements for ihc audemic y¢4r endiDg July 2020: 178 learners uDrking iowards eniry Ic%'¥l accredited progrdmmes in Englis14 CSOL. Maths l.lfe & Living Skills. 178 learners completrd a qualification orpart of a qualification. 74 learners workÈn8 towards pre-enty ESOL (RARPA). Banded at varying hours and draw doll. 849 qualifications delivercd. Ovetall achieErnent 90.50A. releniion 97.4U/o pBs5 rate 92.8Yo. 12 studcnts enrolled on an informal p-enty learning couts¢. Total number of learne lor academic year-264 The charity took on 264 students during the year comprising 74 on & RARPA pte-entry learning pmgramme & 178 working towards an entry level accEaJited progtwnmc. 12 51thts enrolled on infonnai pre-enlry J. IAVED&Co
Birniingh8m Ethnic Edu¢ation And AdvisorTr Servicè Trnst ADDual Report (coutinued) Year ended 31st M4rch 2020 Additionally, BEEAS had 27 learners with 5 in Enty level and ?? in Pre-enty on thc Flexible Feedcr ESOL of the Syri5n programme. Moreover. there i¥ere an overall of106 adults and 87 children partakin&F in the holiday programme during the year. Numbcr ot"sludents Number Mpleting courses 'umber achieving ElIrIcatIOnpart ualifications 69 178 Pre-en leornin F.ntry level aecrediled courses 74 178 69 178 DetemAttitsg level ofincow¢ res¢rve BEEAS is non-profit making tru5L and maintains an adequ level of reserve Relationship with other orEllisatits BEEAS has atujual conlracts with Joscph Chamberlain Collegc lo wist in ¢omtnunity provision aspccts and with Birn]ingham City Councii ivork WAth S)Yian refugee famili. i IAVED&Co
BirmiDgbam Ethhir EducAtioD And Advisorv Seryiee Trust Year ended 31st March 2020 Independent EumiDer'5 Report to Trnstecs of Birniingbam EtbDiC Education & AdTrry50r)" Servtet Trust Independent EMintY'S Report to the Trustees of Birniinghlm Ethnic Edu{} ADd Advisory Service Trnst l TetKIrt lo the charity tnL8tevs on my examination oFthe aceounLs of Birn)ingharn Ethnic Education And Advi50ry Servicc Tn1 t-or thc yfdr ended 31 March ?020. RpOnsIbIlItieS and basis of report As the chariiy's tnleeS of the Charity you are re5P)n5ible for the prepalOn olthe accounts in accordanee wttli the requiremenLq of the Clwitie5 Aci 2011 Cthe Aci,). You are satisfied that the account5 of the trnsi are not required by charily laiv to be audited and have chosen i1ead lo have an independent examination. I report in respect of my examinaiion ofthe Charity's 4¢counts cturicd out under section 145 ot the 2011 Act nd in carrying out cxamiiMtion I have followed all the tkpplicabl¥ dircciions givcn by thc Charity Comtni55ion under s#¢lion 145(5Xb) uf ihe 2011 Acl. An indcpendcnt examiTMtion dl TKJi involve gathering all the cvi(knc¢ that would be required in an audit and ¥onsequenily does nol cover all an audiior considets in giving thLir opinion on the accounts. Th¢ planning and conducl of an ftudit gocs kyond the limited assuTrnco that an indcpendcnt ekomination can provide. Corwuently I express no opinion as to ivhether the accouttts present a 'truc and fair, view and my report is limitcd to thosc Splf1¢ 5Ct out in thc iThlcpendcni cxaminer 5 slalement. IDdepeDdeDt examiner's st*tement Since the TTusI's gross income exceeded £250,000 }our examiner must be a memkr tyf a bod) lisied ID seciion 145 of the 2011 Act. I confirni that l am qualified to undertske examinlOn becausc l am a member ot"ICAEW, whi¢h is one ot the listcd IM)dies I have Complet my examination. I confTh thai no mallets have come io my aiiention in connection with the cxwninatioA giving me cause to beli¢v¢ that in maierial sPEcL. ttccounting records WCTC not kcpt in Te4)cth ofthe TFU5t a5 required by section 130 of the 2011 ALI" or ? the ac¢Dunts do not acrord with th05L rcrords. 3. the accounts du not Lumply with the applicabl¢ miuircmcnts conccrning the fonn and content ot ac¢ounts sct out in th¢ Charities (Accounts and Reports) Regulations 2008 otheT than any requirement that The accourAts give a'mK and fair view which is nol a Matter considered as part of an independent examiftation. or 4. the accounts have not been prepared ID accotdance with the methods and inCIPleS of thc Ststcment of RecotnmeTMJexl Prdclice foT acc(mlIng and [Crting by chariiies applicable to ¢harities preparing their accounts in accordance with Ibe FiaTr¢i41 RBwrtin8 Standard applicable in the UK and Republic ofr Ireland {FRS 102). .iJAVED&Co
I confirm that there are no other nbgtters to which your attention sIuld be dra to enable a proper undeT5(anding of the accounts to be rL7cbed. Ir Rizw2n Javed Mphtl (Cantab) FCA For and on behalf of Javed & Cu Charnered Accountants 109 Flagley Road Birniingham B168LA 11/21 IAVED&Co
Bimingbgm EthJi¢ Ednetion And Adirysorv Service Trnst Income Statement Year ended 31st Mar¢b 2020 RestriEled ineome fund5 Prior vear fiinds UDre5tricted fund5 Tot21 Incoming resources (Note 3) Incomc from: Donations and legaeics Charitable activiti¢s InvcslmenL8 390 381,581 390 53.706 43i.2t17 390,260 ,383 Toial 383 ?65 53.706 436.971 391.643 R¢50urcc5 expended {Note 4) Expenditsre on: Chariublc aciivitics Oth¢r 308202 i50 50J86 358 j811 294,409 350 320 Tolal 308.552 50J86 358.938 294,729 Net incomel{experyditurc) 74.713 78.033 96.914 Nel movemenl inluiidF 74.713 3,320 78.033 96,914 Reconcilialion offunds." Total ndS brought forward TTiin5fers 416,048 -7) 415.973 319,059 Torolfuiids earriedJorword 490.761 324) 494.006 415,973 CLI CL P.
BirniiDgbam EtIle EdutIOn And Advisory Servit¢ Trust BalAllte Sbttl Year ended 31st 202 Restricted intome nds Total this Total year last ytar Unr&strieted funds r*ix¢d a55¢ts Tongible ets (Note 8) 11.423 11.4?3 10,719 TolalfLred assets 11,423 11,423 10,719 Current 9ssets Debtors (Note 9) Cash 2t baDk and ID hd (Note 11) ?07.938 3.245 211.183 196,730 486265 396.921 Tolol currenl assets 694203 3,245 697.448 593.151 Crcditors". tmoullts falling due within one Year (Nole 10) 214.865 214,86) 187,896 Nel currenl assets/fliobililie5J 479,338 482J83 405 ?54 Tolol ¢ssets Iw currenxliobilirf4¥ 490,761 3245 494,006 415,973 Creditors: amounts falling due after one year (ryote 10) Tolql net or 1th7bilifies 490.761 3245 494.006 415,973 Funds of the Chlty Restricted income funds IN•te 12) Unrestricted ndS 3.245 490,761 490.761 416.048 Totolfunds 490,761 3.?4) 494.006 415,973 J JAVED&Co
Birniingham Ethnit EducRtioD And Advisory Scrvice Trnst Notes to the xetounts YeAr ended 31st Mareh 2020 Note I: Basls Df pr¢par#tio 1.1 Basis of accountinE 'rhese accounts have been prepared under the historical cost conTrrnlion on a &ioiDg Con basis with items recognised at eost or tr2nsaetion alue unles5 Othernise stated in the relevant notes lo te accounts. The ULL(>unls have been prepared in accordancc iyith the Swcmcnl of ReLornmended Prd¢lic¢: A¢wunling and Reportin&7 by Chariiies preparing their accounts in accordance with the Finaneiat Reporting Standard applicable in the UK and Republic oflreland (fRS I O? la) isSd on 16 July 2014 and with the Charities AcL2011. -,IAVED&Co
Binllingham Ethnic EdutiO And Ad)isory SeTrice Trust Notes to tbe accouDts (continued) Yoar ended 31st March 2020 2.2 INCOME Rccognition of income Thcsc are included in the SttiemeDt of Financial Activities (SOFA) when: Ihe ¢harTty IYcoTnes entitled to the resourccs: il i57110re likely than not that the trustC¢5 Thill receive the monctary value can b¢ mcasured with sufficieni reliabilily. Offsetting There h&5 been no olTsettin¥i of and liabilitie5, or income and exper unless required or perniilted by thr clwity SORP or FRS 10? Ia Grnnts and donations Grnnts and donations orc onfy includ¢d in ihc SOFA ivhen the 8enern] income rccogniiion cTiieria are mel (5.10 10 5.12 FRS102 la clwity SORP). In the cose of pcrfomiJnce relaled Bfdnts, income musi onl) be recogniscd to the extent that ihe LhRTity has provided the specified L>oods or services a5 entitlement to the grant only (KCW5 when the perforniancc r¢lat¢d ¢ondiiion5 ure mel (5.16 FRS 102 charity SORP). Contrnctual iDcome and performxD¢e This is only included in the SOFA once the charity has related grants provi(led the related good5 or seryices or met the perfomwic¢ related condiUuTh%. Income from iDtcresL royalties and dividends This is included in ihe accowits whenreceipt IS Probable and the Jmounl receivablc can be mtr&wrcd rcliably. 2J EXPENDITURE AND LIABILITIES LiAbility rttognili•n l.iabiliiies are recogniscd whete it is more likely than not that there is a legal or constrnctive obligation committinb. the charitv to way out re50ufLes and the amount of the obligation can be measured with TOnable certainty. Govern*net and support tosts Support costs have beeThallocated bem'eengovernance costs and other SUPPOTL Governance costs comprise 1 cosL iwolving public accountsbility of the chlty and its compliance with Te8ult0n and good practice. Support costs include central funciions and have been alloca io actil'ity cosl uieguries on a bL%is eon5islent with th¢ use ol rnurre5. Lg. alltIng property costs by floor aT¢a5. or rKr Capi stsff costs by the titrK spent and other Losts by their usage. . IAVEDLCO
Birniingham Ethllic FAIlltion And Advi50ry Service Trnst Notcs to the accounts (continued) Ye8r ended 31st Mareh 2020 Creditor5 The chariry has crcdnors which ar¢ measured ai setilcment amounts less any trddedi5Unts Provisions for liabilities A ITability is rnxsured on ffr(wilion ut its historical Losl and then subsequenuy mc&%urcd the best e5tirRalc ofthe amouThl requited io s¢ttle the obligalion at the T¢POrttng dale 2.4 ASSETS T#ngible flled a55ets for use by ch4rity They are Nalued at cosL The deprecialion rale5 and methods ed are disclosed in nole 8.1 Deblors Dcbiors (IJK1Ing trade deixors and loan5 rccciyable) mcasur¢d on initial TOgnition al seulcmenl amount aficr any trad¢ discounts or amount advanced b), the chariry. Subsequently, they arc m¢asurcd at thc ctLSh or other CODsiderotion expected to be received. Current LS5Qt iDV¢5tm¢nts The chatity h&s iDveslmenLs which li Ild5 for resale or pending their e and cash and cash equii'alents with a maturity date less than one year. These includc c&th on deposii and cash equivalents d malurity ddie of less than one year held lor invcstmcnt purposes rathLY than to tn¢¢t short ienn cash coJmniunents as they fall due. They are valued at fair value except where the) qualify as basic ffnancial inslTuments. J.IAVED&Co
Binuinghm £thDi¢ EducatioD And Advisory Serrice Tntst Note5 to the accounts (tontiDued) Year ended 31st March 2020 Note 3: ADatysis of income RtrICted IDCOIIIC runds UDre5trietcd funds Total funds Prior Analysis Don4tioDs atyd legaeios: Donations and girts 390 390 Totsl 390 Charitgble xctivitles: ESOI. l Literacy 381.581 49,706 435287 390,260 PrentrY & entry level I lood awarcne&s Totsl 381.581 53.706 435,677 390.260 IncomL. frDrn inveslmenls: Intctcst income 1,294 1383 Total 1.294 1,383 TOTAL INCOME 38326) 53,706 436.971 391.643 l?rior year balances knve amended. Pleasc ser note 14 Li IAVED&Co
BinninghAm Elbnie Ldue9tion And AdTris0ry Strviee Trust Not to thc accounts {CODtiDued) ¢nd¢d 315t Mah 2020 r'ote 4: Anatysis of expettdithre Restricted income nds Unrestricied funds Totgl nds Prior )'¢4r Aythlvsi ISOL l Li¢eraey & Numeracy Eypeuditur¢ on charilable gctivities 30820? 46J80 3i8.i88 294.410 Prc-cnty & enty level I lood awareness 4.006 Total exptndi¢ure on ch4ritble artivities 308 ?02 50,386 3)8.288 294,410 Otbcr Other donation5 under £500 350 350 3?0 Total Trther expenditure Jio 350 320 TOTAL EXPENDITURE 308552 50.386 358,938 294.730 Note 5: Delai15 of certgiD It¢m$ of expeDditu Fees for examination of the gccounts Last Year yegr Independent ¢XAminerfs fees Other fe 960 1,500 960 1.500 i.. IAVED&Co
BirmiDghatD Etbnir EduratlOD ADd Advisory S¢Tbire Trust Notes to the accounts (continued) Year ended 315t Marth 2020 Notc 6: PAld emplovet4 6.1 Staff Costs This year LLst)eor Salaries and wages Social sccurity ¢0s¢s Pension eosts (defined Colltribution scheme) Othcr cmployee benefjts ?44,656 3.062 4,872 208,436 8295 2,878 To¢¥1 stsff costs 252590 ?19,609 No employee5 received employcc beoelits (excludinE employer nSIOn costs) for the repoTting period ot more than £60.000 6.2 Average head count ID the year Charitabl¢ Activities year Number 29 Last yr Number 21 Totsl 21 Notc 7: Defmed eontribution peL4ion sebeme All expense of pension contributions has been allotrated tr) unrestricted under'F.xpendiiure on Charitable Acti%'ilie¥- ESOL l Liwa¢y & NUmerY Amount oleonlributions rt¢o8nised ill tbe SOFA as AD expellst 4.872 -Iz- JAVED&Co
Birmingham EthDAC Edutgtion And Advisorv Service Trust Notes to tht Aecounts {continued) Ytar cnded 31Jl M*reh 2020 No¢¢ 8: T4Dgible rued gssets 8.1 C05t or vAIuAtion tttres, fittings nd equipment Total At the begiinning OF the year Additions 46.077 2,720 46.077 2,720 At end of the yeAr 48,797 48.797 15°/• Reducing Balance Al beginning ofthe year DeprecI10n 35.358 2.016 35,358 2,016 At end ofthe year 37.374 37.374 Nel b(KJk va]ue al the beginning of the year 10.719 10,719 Net book Yaluc gt the end vf the year 11.423 11.423 -1> i.IAVED&Co
Birmingbam Etlmic FAlllcation And Advisor) Service Trust Notes to the *ctouDts (continued) Year ended 31st MArch 2020 Note 9: Debton and prcpayments Analysi5 of debtor3 This year Last )ear PrepaymLnis and aecrued income Other debio 211.183 195,930 300 Total 211.183 196230 Note 10: Creditors and accruals Allaty$is of Creditors Amounts fHlling due Amounts f4llitig due 4fttr Jnore ¢hAn TrYitbiD one year yegr This yr IAst yegr Th )'e&r Lost year Accruals And deferred income TaYAtiun and social security. Other creditD 211.098 184579 3207 110 651 Total 214.865 187.896 Note I I: Ch at bank and in hand Thi5 ycar Lgst vr Short terni deposits Cll5h at bank and on hand 101.166 38i.099 85,784 311.137 Total 486.265 396.921 -1 ". IAVED&Co
Birniithghlm E¢hnie Edutation And Adviwry Servicc Tnt Notes to the accounts {tontlDUtd) Year ended 31st March 2020 Note 12.. Cbarity fuDd5 12.1 Detaib of material funds held and movtmellts during tbe CURRENT reporting perlod Fund N¥mes Typt Purpose and Rc• 5trictiOnS Fund FDnd balantes ¢xrried fonyard brought Fornard lD¢ome Exp¢ndi- ture Transfers SBldo kleard Voices Progrdm (Pre-entry &cnty ReStriCd Monie5 aTC restricied for use on thc nJnning of the pro gramrne food awaTen¢ss) Syrian Refvgee Project Restricted Monies are Fun(L restricted for use on th¥ runtiing ofthe pn IE.SOU Literacy & Numcrdcy) -75 49,706 46J80 3,?jl Other funds Nla 416,048 383265 -308552 490.761 Funds 41 j,973 43 j ?87 -358.938 494,006 .i.JAVED&Co
Binnin%bam Ethnic Eduegtioo And Advisory Seryice Trust Not to tht Aeeounts leontittllcd) Y¢4r ¢nded 3151 hfar¢h 2020 Notc 12: Charity fuDds 12.1 Dethils of materix] fuDds hekl ADd Hjovemellts duriDg the PREVIOUS reporting period Fund Names Type Puryosc aod Re• strietion5 Fulld Fund balatsces carried f0rn2rd brougbt Forwxrd Income Eiptndi- ture Transfers Syrian RestTiCted Monic5 awe Summer Fund5 Testricled Projeci for use on Oftpr rdmme Restrtcted Monies e Fun(L% rcsuided for use on the running of the pro- gramme 4.900 Syrian RcfvEee Project Literncy & Numerncy) -12.801 48.157 -35,426 -75 Other ruDd5 Nla Nl8 378.760 363.692 -254.403 488,048 Prior year dju51- ment- Dthcr lunds (sEe notc 14) 46.9CKI _2i.100 -72.000 Fundy J19.059 )91.643 -?94.729 415,97) -A i. IAVED&Co
Binningham Ethnic Edu¢atioD And AdTris0ry SerYi¢e Trnsi ot¢s to the accounts (continued) Yearended 31st Marth 2020 Note 13: Transactions with trustee5 #nd r¢lat¢d parties 13.1 Trustee remullcralion and bcDcr None of the ITU51ees have en paid any remuneration or rcceived any otkr from an cmploymcnt with their ¢hority or u relaied cntsty 13.2 Tru51ees' txp¢nK No irnslee exTenses have been incurred 13.3 TrAnsXCtions with related PArti¥ Thcrc have been no r¢lated pty transactions in the rcw)rlinb period 14. Prior ycar adjus(Tnent InLome i.q recogmised when the charity met conditions for entitlemcnL Incomc had en in¢otr¢cUy i)LLrued in Cller years and prior year adjustsncnts madc accordingly. P. veNffiE Trew)LW . [ql(2la223 -17- .i IAVED&Co