Trustees’ Annual Report for the period
From 1[st] April 2022 to 31 March 2023
Charity name: Medbourne Village Hall
Charity registration number: 514756
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The purpose of the Charity is to manage Medbourne Village Hall for the use of the inhabitants of Medbourne with no distinction of political, religious or other opinions. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Hall is used for meetings, lectures and classes and for other forms of recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Trustees have had regard to the guidance on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | The Charity does not make grants. |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | All Trustees are volunteers giving their time and resources freely. |
Other
Other volunteers assist with running and organising events for and on behalf of the Village Hall and give their time and resources freely.
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Charity achieves its objectives by ensuring the Hall is well maintained. Repairs are carried out promptly and the heating and lighting are maintained at appropriate levels. During the year the Trustees continued to raise funds for the ongoing renovation and improvement of the Hall. Major works undertaken this year include replacement of the antiquated heating system and the refurbishment of the historic windows adding secondary glazing to improve the general insulation of the buillding. Fund raising continues with more projects planned next year. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | At the year end the Charity’s reserves were reduced due to the building works undertaken. However, the Trustees believe the retained reserves leave the Charity finances in good standing for the future.. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The Reserves held at March 2023 £57,745 including £32,170 ring-fenced items |
| Amount of reserves held | Para 1.22 | Total reserves at the year end were £57,745 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The Charity’s principle source of funds is from the letting of the Hall, fundraising events, donations and grants |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other | Fund raising and grant applications continue in order to progress the programme of renovation and refurbishment. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The Charity’s principle source of funds is from the letting of the Hall, fundraising events, donations and grants |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other | Fund raising and grant applications continue in order to progress the programme of renovation and refurbishment. |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | The Charity is an unincorporated organisation. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are selected from volunteers applying to the Committee. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | New Trustees are issued with the Charity Commission publication “The Essential Trustee” and asked to complete a Trustee declaration. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Charity is run by a committee of volunteers. Members of the committee are Trustees of the Charity. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Medbourne Village Hall |
|---|---|
| Other name the charity uses | |
| Registered charity number | 514756 |
| Charity’s principal address | C/o 10 Rectory Lane, Medbourne, Market Harborough, Leicestershire LE16 8DZ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Brian Godfrey | Chair | |||
| Carolyn Frostwick | Treasurer | |||
| Chloe Shuttlewood | Secretary | |||
| Lynn Easton | ||||
| JennySanders | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Clerk to the Trustees |
Carolyn Frostwick | 10 Rectory Lane, Medbourne, Market Harborough LE16 8DZ |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) ‘ \ AwaeAV, Chak‘i y astfase Le Full name(s) Carolyn Frostwick Position (eg Secretary, Clerk to the Trustees Chair, etc) Date 28 January 2024
Medbourne Village Hall Trust Income and Expenditure Account Year to 31 March 2024
| Unrestricted funds Hire of Hall Playgroup Scouts Others Consulting Room Harborough Lotto Parish Council Grants Investment Income Total Income - Ordinary activities Less Expenses Electricity Gas Water Insurance Rent Caretaking Incl. Materials Maintenance Grounds Maintenance Buildings Equipment Miscellaneous Total Expenses Net Surplus/(Deficit)Ordinary Activities Restricted funds |
£ £ 6,270.00 5,250 2,210.00 2,730 3,649.50 4,320 2,000.00 900 451.00 441 14,580.50 13,641 400.00 22.00 22 15,002.50 13,663 1,374.45 968.71 1,742.46 734.92 816.88 881.20 758.67 803.73 118.23 118.23 3,795.50 3,275.68 1,671.00 736.00 2,111.44 2,104.71 - 8.75 359.00 90.00 12,747.63 9,722 2,254.87 £ 3,941 £ 2023 2024 |
£ £ 6,270.00 5,250 2,210.00 2,730 3,649.50 4,320 2,000.00 900 451.00 441 14,580.50 13,641 400.00 22.00 22 15,002.50 13,663 1,374.45 968.71 1,742.46 734.92 816.88 881.20 758.67 803.73 118.23 118.23 3,795.50 3,275.68 1,671.00 736.00 2,111.44 2,104.71 - 8.75 359.00 90.00 12,747.63 9,722 2,254.87 £ 3,941 £ 2023 2024 |
£ £ 6,270.00 5,250 2,210.00 2,730 3,649.50 4,320 2,000.00 900 451.00 441 14,580.50 13,641 400.00 22.00 22 15,002.50 13,663 1,374.45 968.71 1,742.46 734.92 816.88 881.20 758.67 803.73 118.23 118.23 3,795.50 3,275.68 1,671.00 736.00 2,111.44 2,104.71 - 8.75 359.00 90.00 12,747.63 9,722 2,254.87 £ 3,941 £ 2023 2024 |
|---|---|---|---|
| 13,641 22 |
|||
| 13,663 9,722 |
|||
| 3,941 £ |
|||
| Restoration Fund - B/F Donations Received Transfer from reserves Fund Raising Village donations Professional fundraising fees Expenses Incured Current Balance |
30,155.44 64,648.32 0.00 2,038.02 5,365.00 (2,200.00) (69,759.86) 30,246.92 |
8,453 27,878 0 1,201 1,765 (6,629) (2,513) |
|
| 30,155 | |||
| Defibrilator Fund Transferred Jan 2017 |
1,924.84 | 1,925 |
Medbourne Village Hall Trust Statement of Capital Year to 31 March 2024
| Brought Forward Santander current account Cash Balance MHBS Total Total Surplus/Deficit in year Restoration Fund Receipts/Expenses Defibrilator Fund Receipts/Expenses Balance Carried Forward Represented by Santander current account Cash Balance MHBS Restricted funds Designated Funds Held Defibrillator Fund Appeal Fund - for kitchen Appeal Fund Balance Unrestricted funds Reserves |
2024 £ 44,223.94 65.10 11,110.33 55,399.37 2,254.87 91.48 0.00 57,745.72 46,582.54 30.85 11,132.33 57,745.72 1,924.00 30,246.92 30,246.92 25,574.80 |
2023 £ 18,753 124 11,088 |
|---|---|---|
| 29,966 3,500 22,144 (210) |
||
| 55,399 | ||
| 44,224 65 11,110 |
||
| 55,399 | ||
| 1,924 30,596 |
||
| 30,596 | ||
| 22,879 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees On accounts for the year ended Charty no (if any) 31 MAP-QFt IDI3 5147fjL Set out on pages I report to the trustees on my examination of the accounts of the above chanty {"the Trusf) for the year ended 31 / 03/llL3 As the chanty's trustees, you are responsible for the preparation of the accounts in acc(xdance with the requirements of the Charities Act 2011 ("the Acr). Responsibilities and basis of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Independent tthe charity's gross income exceeded £250.(Y)O and l am qualrfied to examinerfs statement undertake the examination by being a qualrfied member of [insert narne of applicable listed body]]. Delete [ ] rf not applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ") which gives me cause to believe that in, any material respect: the accounting rec(xds were not kept in accordance with section 130 of the Charsties Act: or the accounts did not accord wtth the accounting records. or the accounts did not com ply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and ReFMJrts) Regulations 2008 other than any requirement that the accounts give a Irue and fair. view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attenlion should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ' Please delete the words in the brackets rfthey do not appty. Signed: -1 AhnA Date: 20 Name: Relevant professional qualification(s) or body (if any): ACCA IER Oct 2018
Address: ASSh4L uPPIAoHA OAKHfiW. Li15 qN Section B Disclosure Only complete rf the examiner needs to highlight material matters of concern (see CC32. Independent examination of charity accounts: directions and guidance for examiners). Give here brief detsils of any items that the examiner wishes to disclose. IER Oct 2018