## **Trustees’ Annual Report for the period** **From 1[st] April 2022 to 31 March 2023** ## **Charity name: Medbourne Village Hall** ## **Charity registration number: 514756** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The purpose of the Charity is
to manage Medbourne Village
Hall for the use of the
inhabitants of Medbourne with
no distinction of political,
religious or other opinions.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Hall is used for meetings,
lectures and classes and for
other forms of recreation and
leisure time occupation with
the object of improving the
conditions of life for the said
inhabitants.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have had regard to the
guidance on public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The Charity does not make grants.| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|All Trustees are volunteers giving their time
and resources freely.| Other Other volunteers assist with running and organising events for and on behalf of the Village Hall and give their time and resources freely. ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Charity achieves its objectives by
ensuring the Hall is well maintained.
Repairs are carried out promptly and the
heating and lighting are maintained at
appropriate levels.
During the year the Trustees continued to
raise funds for the ongoing renovation and
improvement of the Hall. Major works
undertaken this year include replacement of
the antiquated heating system and the
refurbishment of the historic windows adding
secondary glazing to improve the general
insulation of the buillding. Fund raising
continues with more projects planned next
year.| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|At the year end the Charity’s reserves were
reduced due to the building works
undertaken. However, the Trustees believe
the retained reserves leave the Charity
finances in good standing for the future..| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Reserves held at March 2023 £57,745
including £32,170 ring-fenced items| |Amount of reserves held|Para 1.22|Total reserves at the year end were £57,745| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The Charity’s principle source of funds is
from the letting of the Hall, fundraising
events, donations and grants| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||Fund raising and grant applications continue
in order to progress the programme of
renovation and refurbishment.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The Charity’s principle source of funds is
from the letting of the Hall, fundraising
events, donations and grants| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||Fund raising and grant applications continue
in order to progress the programme of
renovation and refurbishment.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The Charity is an unincorporated
organisation.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are selected from volunteers
applying to the Committee.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|New Trustees are issued with the Charity
Commission publication “The Essential
Trustee” and asked to complete a Trustee
declaration.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Charity is run by a committee of
volunteers. Members of the committee are
Trustees of the Charity.| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Medbourne Village Hall| |---|---| |Other name the charity uses|| |Registered charity number|514756| |Charity’s principal address|C/o 10 Rectory Lane, Medbourne, Market Harborough,
Leicestershire LE16 8DZ| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Brian Godfrey|Chair||| ||Carolyn Frostwick|Treasurer||| ||Chloe Shuttlewood|Secretary||| ||Lynn Easton|||| ||JennySanders|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |**Clerk to**
**the**
**Trustees**|Carolyn Frostwick|10 Rectory Lane, Medbourne, Market Harborough LE16
8DZ| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** ‘ \ AwaeAV, Chak‘i y astfase Le **Full name(s)** Carolyn Frostwick **Position (eg Secretary,** Clerk to the Trustees **Chair, etc) Date** 28 January 2024 ## **Medbourne Village Hall Trust Income and Expenditure Account Year to 31 March 2024** |**Unrestricted funds**
Hire of Hall
Playgroup
Scouts
Others
Consulting Room
Harborough Lotto
Parish Council Grants
Investment Income
**Total Income - Ordinary activities**
Less Expenses
Electricity
Gas
Water
Insurance
Rent
Caretaking Incl. Materials
Maintenance
Grounds
Maintenance
Buildings
Equipment
Miscellaneous
Total Expenses
Net Surplus/(Deficit)Ordinary Activities
**Restricted funds**|**£**
**£**
6,270.00
5,250
2,210.00
2,730
3,649.50
4,320
2,000.00
900
451.00
441
14,580.50
13,641
400.00
22.00
22
**15,002.50**
**13,663**
1,374.45
968.71
1,742.46
734.92
816.88
881.20
758.67
803.73
118.23
118.23
3,795.50
3,275.68
1,671.00
736.00
2,111.44
2,104.71
-
8.75
359.00
90.00
12,747.63
9,722
2,254.87
£
3,941
£
**2023**
**2024**|**£**
**£**
6,270.00
5,250
2,210.00
2,730
3,649.50
4,320
2,000.00
900
451.00
441
14,580.50
13,641
400.00
22.00
22
**15,002.50**
**13,663**
1,374.45
968.71
1,742.46
734.92
816.88
881.20
758.67
803.73
118.23
118.23
3,795.50
3,275.68
1,671.00
736.00
2,111.44
2,104.71
-
8.75
359.00
90.00
12,747.63
9,722
2,254.87
£
3,941
£
**2023**
**2024**|**£**
**£**
6,270.00
5,250
2,210.00
2,730
3,649.50
4,320
2,000.00
900
451.00
441
14,580.50
13,641
400.00
22.00
22
**15,002.50**
**13,663**
1,374.45
968.71
1,742.46
734.92
816.88
881.20
758.67
803.73
118.23
118.23
3,795.50
3,275.68
1,671.00
736.00
2,111.44
2,104.71
-
8.75
359.00
90.00
12,747.63
9,722
2,254.87
£
3,941
£
**2023**
**2024**| |---|---|---|---| ||||13,641
22| ||||**13,663**
9,722| ||||| ||||3,941
£| ||||| |**Restoration Fund - B/F**
Donations Received
Transfer from reserves
Fund Raising
Village donations
Professional fundraising fees
Expenses Incured
Current Balance||30,155.44
64,648.32
0.00
2,038.02
5,365.00
(2,200.00)
(69,759.86)
30,246.92|8,453
27,878
0
1,201
1,765
(6,629)
(2,513)| ||||30,155| ||||| |Defibrilator Fund
Transferred Jan 2017||1,924.84|1,925| ## **Medbourne Village Hall Trust Statement of Capital Year to 31 March 2024** |Brought Forward
Santander current account
Cash Balance
MHBS
Total
Total Surplus/Deficit in year
Restoration Fund Receipts/Expenses
Defibrilator Fund Receipts/Expenses
Balance Carried Forward
Represented by
Santander current account
Cash Balance
MHBS
**Restricted funds**
Designated Funds Held
Defibrillator Fund
Appeal Fund - for kitchen
Appeal Fund Balance
**Unrestricted funds**
Reserves|**2024**
**£**
44,223.94
65.10
11,110.33
55,399.37
2,254.87
91.48
0.00
57,745.72
46,582.54
30.85
11,132.33
57,745.72
1,924.00
30,246.92
30,246.92
25,574.80|**2023**
**£**
18,753
124
11,088| |---|---|---| |||29,966
3,500
22,144
(210)| |||55,399| |||44,224
65
11,110| |||55,399| |||1,924
30,596| |||30,596| |||22,879| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees On accounts for the year ended Charty no (if any) 31 MAP-QFt IDI3 5147fjL Set out on pages I report to the trustees on my examination of the accounts of the above chanty {"the Trusf) for the year ended 31 / 03/llL3 As the chanty's trustees, you are responsible for the preparation of the accounts in acc(xdance with the requirements of the Charities Act 2011 ("the Acr). Responsibilities and basis of report I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Independent tthe charity's gross income exceeded £250.(Y)O and l am qualrfied to examinerfs statement undertake the examination by being a qualrfied member of [insert narne of applicable listed body]]. Delete [ ] rf not applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ") which gives me cause to believe that in, any material respect: the accounting rec(xds were not kept in accordance with section 130 of the Charsties Act: or the accounts did not accord wtth the accounting records. or the accounts did not com ply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and ReFMJrts) Regulations 2008 other than any requirement that the accounts give a Irue and fair. view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attenlion should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ' Please delete the words in the brackets rfthey do not appty. Signed: -1 AhnA Date: 20 Name: Relevant professional qualification(s) or body (if any): ACCA IER Oct 2018 Address: ASSh4L uPPIAoHA OAKHfiW. Li15 qN Section B Disclosure Only complete rf the examiner needs to highlight material matters of concern (see CC32. Independent examination of charity accounts: directions and guidance for examiners). Give here brief detsils of any items that the examiner wishes to disclose. IER Oct 2018