2021-03-31-accounts - Medbourne Village Hall

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Trustees’ Annual Report for the period

From 1[st] April 2020 to 31 March 2021

Charity name: Medbourne Village Hall

Charity registration number: 514756

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The purpose of the Charity is to manage Medbourne Village Hall for the use of the inhabitants of Medbourne with no distinction of political, religious or other opinions.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The Hall is used for meetings, lectures and classes and for other forms of recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees have had regard to the guidance on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	The Charity does not make grants.
Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	All Trustees are volunteers giving their time and resources freely.

Other volunteers assist with running and Other organising events for and on behalf of the Village Hall and give their time and resources freely.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Charity achieves its objectives by ensuring the Hall is well maintained. Repairs are carried out promptly and the heating and lighting are maintained at appropriate levels.

Additional information (optional) You may choose to include further statements where relevant about:


Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	At the year end the Charity held higher than usual cash reserves as funds had been raised for a capital project to renovate and upgrade part of the building.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Reserves held at March 2021 included £48,919 which was subsequently used for capital improvement works completed in May 2021.
Amount of reserves held	Para 1.22	Total reserves at the year end were £74,513
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	The Charity’s principle source of funds is from the letting of the Hall, fundraising events, donations and grants
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other		Fund raising and grant applications continue in order to progress the programme of renovation and refurbishment.

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	The Charity’s principle source of funds is from the letting of the Hall, fundraising events, donations and grants
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other		Fund raising and grant applications continue in order to progress the programme of renovation and refurbishment.

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Trust Deed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	The Charity is an unincorporated organisation.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are selected from volunteers applying to the Committee.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	New Trustees are issued with the Charity Commission publication “The Essential Trustee” and complete a Trustee declaration.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Charity is run by a committee of volunteers. Members of the committee are Trustees of the Charity.
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Medbourne Village Hall
Other name the charity uses
Registered charity number	514756
Charity’s principal address	C/o 10 Rectory Lane, Medbourne, Market Harborough, Leicestershire LE16 8DZ

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Brian Godfrey	Chair
	Carolyn Frostwick	Treasurer
	Stephen Howden	Secretary
	Karin Goodburn
	Lynn Easton
	John Young
	Kelle-Rich Garner
	Chloe Shuttlewood

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Clerk to the Trustees	Carolyn Frostwick	10 Rectory Lane, Medbourne, Market Harborough LE16 8DZ

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Carolyn Frostwick Position (eg Secretary, Clerk to the Trustees Chair, etc) Date 20 January 2022

Yearto31 March 2021
		202L		2020
			€		E
lncome
HireofHall	Playgroup		4,L46.67		5,1.75.00
	TiddlyWinks		460.00		220.00
	Scouts		9L8.O7		942.50
	Others		375.00		3,640.00
	CovidGrant		10,000.00
	ConsultingRoom				500.00
	Miscellaneous lncome/Donations
			L5,899.74		t0,577.50
RatePrecept			s00.00
lnvestment lncome	(Overstatedinprevious year)		L64.7s		498.25
Total lncome-Ordinary activities			L6,2t4.99		tL,075.75
LessExpenses
Electricity		402.17		260.29
Gas		271.75		1,395.15
Water		228.93		436.38
lnsurance		1,160.82		1,109.89
Rent		236.46
Caretaking lncl. Materials		2,549.29		3,973.16
Maintenance	Grounds	884.00		2,072.0A
Maintenance	Buildings	957.84		2,61,0.19
Equipment		99.87
Misc,		82.76
TotalExpenses			6,873.99		11,857.06
NetSurplus/(Deficit) Ordinary Activities			9,361.10		(781.31)
Donationsforchairs andtables				6252.5
Broughtblf		505.71		5,746.79
Balanceheld			505.71		505.71
RestorationFund-B/F			24,997"95		L9,942.21
DonationsReceived			28,435.00		3,802.36
FundRaising			968.14		1,913.38
GiftAid
Expenseslncured			(2O,48L.61't		(660.00)
CurrentBalance			33,919.48		24,997.95
DefibrilatorFund	Transferred lan2O77		2,134.93		2,373.63

Brought Forward	Santandercurrentaccount		23,847.66	79,577.33
	CashBalance		469.20	452.U
	MHBS		32,157.94	31,659.69
Total			56,469.90	51,689.66
Total Surplus/Deficitinyear			9,361.10	(272.60l,
RestorationFund Receipts/Expenses			8,921.53	5,052.74
DefibrilatorFund Receipts/Expenses			(238.80)	0.00
Balance CarriedForward			74,5L3.63	56,469.90
Represented by	Santandercurrentaccount		42,L35.74	23,842.66
	CashBalance		384.70	469.20
	MHBS		31,993.19	32,L57.94
			74,573.63	56,469.90
DesignatedFunds Held	DefibrillatorFund		2,134.93	2,373.63
	PledgedtoRestorationFund		15,000.00	15,000.00
	AppealFund		33,919.49	24,994.95
			s1,054.31	42,369.58
	Working capital		23,459.32	14,098.22
Signed
&--eA
BGodfrey		Date	20-Sep-21
Chairman