## **Trustees’ Annual Report for the period**
**From 1[st] April 2020 to 31 March 2021**
## **Charity name: Medbourne Village Hall**
## **Charity registration number: 514756**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The purpose of the Charity is
to manage Medbourne Village
Hall for the use of the
inhabitants of Medbourne with
no distinction of political,
religious or other opinions.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Hall is used for meetings,
lectures and classes and for
other forms of recreation and
leisure time occupation with
the object of improving the
conditions of life for the said
inhabitants.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have had regard to the
guidance on public benefit.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|The Charity does not make grants.|
|Policy on social investment
including program related
investment|Para 1.38|N/A|
|Contribution made by
volunteers|Para 1.38|All Trustees are volunteers giving their time
and resources freely.|
Other volunteers assist with running and Other organising events for and on behalf of the Village Hall and give their time and resources freely.
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Charity achieves its objectives by
ensuring the Hall is well maintained.
Repairs are carried out promptly and the
heating and lighting are maintained at
appropriate levels.|
**Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|At the year end the Charity held higher than
usual cash reserves as funds had been
raised for a capital project to renovate and
upgrade part of the building.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Reserves held at March 2021 included
£48,919 which was subsequently used for
capital improvement works completed in
May 2021.|
|Amount of reserves held|Para 1.22|Total reserves at the year end were £74,513|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The Charity’s principle source of funds is
from the letting of the Hall, fundraising
events, donations and grants|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other||Fund raising and grant applications continue
in order to progress the programme of
renovation and refurbishment.|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The Charity’s principle source of funds is
from the letting of the Hall, fundraising
events, donations and grants|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other||Fund raising and grant applications continue
in order to progress the programme of
renovation and refurbishment.|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The Charity is an unincorporated
organisation.|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are selected from volunteers
applying to the Committee.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|New Trustees are issued with the Charity
Commission publication “The Essential
Trustee” and complete a Trustee
declaration.|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Charity is run by a committee of
volunteers. Members of the committee are
Trustees of the Charity.|
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Medbourne Village Hall|
|---|---|
|Other name the charity uses||
|Registered charity number|514756|
|Charity’s principal address|C/o 10 Rectory Lane, Medbourne, Market Harborough,
Leicestershire LE16 8DZ|
|||
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Brian Godfrey|Chair|||
||Carolyn Frostwick|Treasurer|||
||Stephen Howden|Secretary|||
||Karin Goodburn||||
||Lynn Easton||||
||John Young||||
||Kelle-Rich Garner||||
||Chloe Shuttlewood||||
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## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of**
**adviser**
**Name**
**Address**|||
|**Clerk to**
**the**
**Trustees**|Carolyn Frostwick|10 Rectory Lane, Medbourne, Market Harborough LE16
8DZ|
||||
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## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Carolyn Frostwick **Position (eg Secretary,** Clerk to the Trustees **Chair, etc) Date** 20 January 2022
|Yearto31 March 2021||||||
|---|---|---|---|---|---|
|||202L||2020||
||||€||E|
|lncome||||||
|HireofHall|Playgroup||4,L46.67||5,1.75.00|
||TiddlyWinks||460.00||220.00|
||Scouts||9L8.O7||942.50|
||Others||375.00||3,640.00|
||CovidGrant||10,000.00|||
||ConsultingRoom||||500.00|
||Miscellaneous lncome/Donations|||||
||||L5,899.74||t0,577.50|
|RatePrecept|||s00.00|||
|lnvestment lncome|(Overstatedinprevious year)||L64.7s||498.25|
|Total lncome-Ordinary activities|||L6,2t4.99||tL,075.75|
|LessExpenses||||||
|Electricity||402.17||260.29||
|Gas||271.75||1,395.15||
|Water||228.93||436.38||
|lnsurance||1,160.82||1,109.89||
|Rent||236.46||||
|Caretaking lncl. Materials||2,549.29||3,973.16||
|Maintenance|Grounds|884.00||2,072.0A||
|Maintenance|Buildings|957.84||2,61,0.19||
|Equipment||99.87||||
|Misc,||82.76||||
|TotalExpenses|||6,873.99||11,857.06|
|NetSurplus/(Deficit) Ordinary Activities|||9,361.10||(781.31)|
|Donationsforchairs andtables||||6252.5||
|Broughtblf||505.71||5,746.79||
|Balanceheld|||505.71||505.71|
|RestorationFund-B/F|||24,997"95||L9,942.21|
|DonationsReceived|||28,435.00||3,802.36|
|FundRaising|||968.14||1,913.38|
|GiftAid||||||
|Expenseslncured|||(2O,48L.61't||(660.00)|
|CurrentBalance|||33,919.48||24,997.95|
|DefibrilatorFund|Transferred lan2O77||2,134.93||2,373.63|
##
##
|Brought Forward|Santandercurrentaccount||23,847.66|79,577.33|
|---|---|---|---|---|
||CashBalance||469.20|452.U|
||MHBS||32,157.94|31,659.69|
|Total|||56,469.90|51,689.66|
|Total Surplus/Deficitinyear|||9,361.10|(272.60l,|
|RestorationFund Receipts/Expenses|||8,921.53|5,052.74|
|DefibrilatorFund Receipts/Expenses|||(238.80)|0.00|
|Balance CarriedForward|||74,5L3.63|56,469.90|
|Represented by|Santandercurrentaccount||42,L35.74|23,842.66|
||CashBalance||384.70|469.20|
||MHBS||31,993.19|32,L57.94|
||||74,573.63|56,469.90|
|DesignatedFunds Held|DefibrillatorFund||2,134.93|2,373.63|
||PledgedtoRestorationFund||15,000.00|15,000.00|
||AppealFund||33,919.49|24,994.95|
||||s1,054.31|42,369.58|
||Working capital||23,459.32|14,098.22|
|Signed|||||
|&--eA|||||
|BGodfrey||Date|20-Sep-21||
|Chairman|||||
##
##