2025-03-31-accounts

CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the Period 1 April 2024 to 31 March 2025 Charity name: The Navenby Playing Field Association Charity registration number: 514422 Objectives and Activities SORP1 referen¢e Para 1.17 1. Summary ofthe purposes of the charity as set out in its goveming document The Purpose of the Charity from the 1983 Conveyance and as per the Charity Commission's website is to provide: 'a recreation ground for the benefit of the inhabitants of the Parish of Navenby in the County of Lincoln (sic) in such 8 manner 8S th8 Committee of Manag8m8nt from time to time shall think fit,. 2. Summary ofthe main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services id8ntified in the accounts. P8ra 1.17 and 1.19 The Committee of Management (COM) defines the key activities, projects and services that fall out of this high-level Purpose as: a. Managing, on b8half of Navenby, the Venue Community Centre, the John Cufforth Field and all structures and assets thereon. b. Providing various community amenities and facilities for education, social, fitness. recreation and sporting activities without discrimination against any of the protected characteristics defined in the Equality Act 2010 c. Maintaining, on behalf of Navenby, the John Cutforth Memorial Field, the Venue and all facilities in good order. d. Ensuring that the facilities provided by the Charity are rented for use at a fee which is sufficient to provide adequate income to cover the costs of operation and to set aside a necessary capital amount for future maintenance, improvement and support of those facilities. Using revenue generated by the Charity to provide, where appropriate, financial support to enhance the provision of recreational, educational and sporting activities within the community of Navenby. The COM has had regard to the guidance issued by the Charity Commission on public benefit. 3. Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on ublic benefit Para 1.18 l The Charitles Statement of Recommended Prattlce {SORPI. 1of7

1. Policy on grant making Para 1.38 The Charity follows the principles of Navenby Parish Council, grant-making policy, which allows funding to be provided for activtties and projects that meet the objectives defined at paragraph 2 of this document, and which are non-political. The Charity does not have any investments.
2. Policy on social investment including program related investment Para 1.38
3. Contribution made by volunteers Para 1.38 The COM comprises the Councillors of Navenby Parish Council, who for the benefit of the Charity give up additional time to that already spent on their Local Authority duties. In addition, there are many volunteers involved in operating the activities that are only made possible by the existence of this Charity {e.g. the Navenby Junior Football Club, that operates 11112 months and whose 250 players use the Pavilion, changing facilities and pitches that are maintained and managed by the Charity; the Youth Café that meets every Friday evening during term time; the singing group that meets weekly,. etc.). In November 2024, for the first time in the memory of current COM members, two members, supported by 35 volunteers from the village, organised a fireworks event that was attended by 1600 people. This was judged such a success by attendees, volunteers and the COM that we will organis8 a similar event in FY 25126. Achievements and Performance SORP reference Para 1.20
4. Summary ofthe main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. For the residents of Navenby, and many of the surrounding villages, the Charity has provided the following during FY 24125.. A well-maintained playing field that provides formal sporting facilities for the c250 boys and girls of the Navenby Junior Football Club, outdoor gym equipment for general use, and an open space for various leisure activities ranging from dog walking to May Day celebrations. The playing field is an important element in supporting the physical and mental well-being of villagers. A well-lit and well-ventilatedlheated modern building (the Venue Community Centre) offering a range of rooms and kitchen facilities to allow the delivery of activities for all age groups, ranging from an after-school club, Girl Guides and Army Cadets for younger villagers, to meetings of the University of the Third Age and carpet bowls for older villagers. The Venue plays a key role in fostering community cohesion and combatting social isolation. This year we supported the establishment of a monthly Dementia Carers, Café by providing a room rent-free in The Venue, offering those carers that can spare the time the opportunity to come together for a chat with people in similar circumstances to la board ames or do some 2of7

craftwork, and have a tea or coffee in relaxed surroundings. Because the Venue offers such good facilities, including ease of access for less-able users and car-parking for those who are not within walking distance, it also attracts users who offer wider benefits to society as a whole. These include, but are not limited to, local NHS Trusts who conduct conferences and training sessions here, blood donation sessions and businesses offering activities ranging from keep fit sessions to antiques fairs. The Charity has delivered effectively against all of the elements highlighted at para 7 above. However, notwithstanding the support to the Dementia Carers, Café highlighted in Section 7, the one area which the Charity wants to strengthen is meeting Section 2e.' generating income 'to provide, where appropriate, financial support to enhance the provision of recreational, educational and sporting activities within the community of Navenby,. The COM believes the difficulty we are experiencing with this results from a combination of post-CV19 societsl changes: Increased use of on-line platfoms for conferences and training events, leading to fewer high-value corporate bookings for The Venue. Ongoing reticence by residents to socialise or take part in organised activities, leading to the cessation of some clubslactivities, e.g. the bridge club. Increasing challenges for business owner8 to operate profitably and for the public to afford to participate in leisure activities, causing us to maintain rental rates for hirers delivering leisure activities at levels that barely cover our running costs. In December 2024, the COM reviewed the Charity's business model to consider how to bolster our income generation. Based on the community's positive response to the fireworks event of November, it was decided to recruit a part-time events manager (40 hrs per month) to run a one-year programme of ticketed events as a trial during FY 25126. In February 2025, the COM interviewed two applicants for the role, and because of their complementary skill sets employed both of them for a total of 60 hrs per month. By 31 March 2025 they had planned the programme, the results of which will be reported on at the end of FY 25126. Booking fees and rents covered in the attached accounts, combined with the significant profit (£9631) raised by the fireworks event, have allowed the NPFA to achieve an in-year profit of £5884, compared to FY 23124's in-year loss of £11449 The Charity does not have any investments. 8. Achievements against objectives set Para 1.41 9. Performance of fundraising activities against objectives set Para 1.41 10. Investment performance against objectives Para 1.41 3of7

Financial Review SORP refe￿nce Para 121 11. Review of the charity's financial position at the end of the period The attached end of year accounts show: Total Income.. £82 942 Total Expenditure.. £77 058 Balance held by Charity in current account.. £21530 The COM has specified that the Charity should hold a reserve to replace or repair existing assets not covered by insurance (e.g. spare parts for heating boiler) or buy new ones (e.g. cc￿ equipment). The aspiration currently is for this reserve to be maintained at no less than £30K. 12. Statement explaining the policy for holding reserves Para 1.22 13. Amount of reserves held Para 1.22 £21530 14. Reasons for holding zero reserves Para 1.22 Not applicable, 15. Details of fund materially in deficit 16. Explanation of any uncertainties about the charty continuing as a going concern Para 1.24 Not applicable. Para 1.23 The Venue (a purpose-built modern building that includes 3 large rooms for hire, 2 fully-equipped kitchens, sports changing rooms, Parish Office, Manager's office, library and storage) 18 significantly larger than community centres in local villages of comparable size to Navenby and therefore relatively expensive to run. The COM is alive to the challenges outlined at Section 8 and is seeking to mitigate them to ensure the NPFA can continue as a going concern. The Charity's principal sources of funding are from hirers, use of rooms in the Venue and annual payments from the Navenby Junior Football Club for use of the pavilion and playing field, and the Navenby Bowls Club for their bowling green. This year's fireworks event was a new source of income. The Charity does not have investments as it cannot afford to make any. 17. The Charity's principal sources of funds (including any fundraising) P8r8 1.47 18. Investment policy and objectives including any social investment policy adopted 19. A description of the principal risks facing the Charity Para 1.46 Para 1.46 The key risk to the Charity is that we cannot make enough income to cover running expenses for The Venue and it has to close. This is being mitigated by: (1) Conducting an annual review of room hire rates and the rents from the Navenby Junior Football Club and Bowls Club in order to ensure that they remain realistic and competitive. (2) Broadening marketing activities to attract new users (i.e. strengthening this existing income stream). (3) Initiating a one-year trial to run a programme of ticketed events for the community to attend during FY 25126 (i.e. creating a new income stream). 4of7

(4) As a last resort, having the option to seek financial support from the community via a grant from the Navenby Parish Council. Structure, Governance and Management SORP referen Para 1.25 20. Type of governing document The Charity's governing document is the conveyance dated 26 July 1983, passing the piece of land that is now known as the Navenby Playing Fields from the Lincoln Diocesan Trust and Board of Finance to the Navenby Parish Council as Custodian Trustee, with a Committee of Management drawn from members of specified village sports clubs and interest groups. However, the original Committee of Management membership waned steadily, until at a properly convened meeting in 1995, and with the agreement of the Charity Commission, the Committee passed management responsibility for the Charity to Navenby Parish Council, which it continues to discharge. Although the Charity Comrnission views the conveyance of 1983 as the Charity's governing document, it has agreed that the Committee of Management can conduct its activities in accordance with a locally-produced document, a copy of which is held by the Clerk to Navenby Parish Council. During FY 26127 the COM will seek to formally update the NPFA'S governing document to reflect the change of circumstances outlined above, and the fact that since the NPFA was formed The Venue has been built, which has signifiGant5y broadened the range of activities the Charity provides and changed how it is funded and managed. Unincorporat8d association. 21. How is the charity constituted? 22. Trustee selection methods including detsils of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 Para 1.25 Following the disbandment in 1995 of the original COM (see Section 20 above), the COM now comprises all Councillors of the Navenby Parish Council, who give up additional and separate time to conduct their trustee duties. As it is extremely unlikely that the Parish Council will not continue to function, this provides the most viable option to maintain a COM for the NPFA. 23. Policies and procedures adopted for the induction and training of trustees Para 1.51 COM members are given a copy of the managernent document that explains the history of the Charity, including how the Parish Council ended up as being both the Custodian Trustee and providing the COM, and sets out how the COM discharges its responsibilities. The Chairman of the COM also conducts a face-to-face briefing with new members and offers the opportunity to ask any questions they have arising from the document. As part of the update of the fomial governance document planned for FY 26127, a reading list of wider key gov.uk documents will be defined to help COM members understsnd their responsibilities. 5of7

1. The charity's organisational structure and any wider network with which the charity works Para 1.51 All Councillors of Navenby Parish Council are automatically members of the COM. The Chairman of Navenby Parish Council is also Chairman of the COM, and other Councillors volunteer to serve as the Secretary and Treasurer. Day-to-day management of the Venue is delegated to a paid part-time Operations Manager, who is issued with a contract and Terms of Reference (TORS), and line-managed by the Chairman. Their TORS include the management of room bookings, interfacing with user groups (e.g. engaging with the Navenby Junior Football Club to deconflict use of car parking spaces needed by other hirers) and the ability to spend money independently within set limits for maintenance, repairs and facility development. The Manager's rate of pay is set by the Committee so as to attract a properly-motivated individual, and increases each year in line with the Government's percentage increase to the Minimum Living Wage. In addition to routine email Gorrespondence between th8 Operations Manager and the COM, elements of the COM meet with the Operations Manager monthly to review the accounts, receive a report on ongoing operations, approve any items of future expenditure that ex￿ed the Operations Manager's independent spend limit, and consider ongoing and new initiatives to support the Charity's objectives defined at Section 2 above. The Charity does not currently work with any wider network. The Venue has Service Level Agreements with the Navenby Junior Football Club and the Bowls Club. The Charity has no undertakings with other charities or organisations. Relationship with any related parties Para 1.51 Reference and Administrative details Charity name The Navenby Playing Field Association Othar name the charlty u808 Not applicable. Registered charfty number 514422 Charity's princlpal addrog8 The Venue, Grantham Road, Navenby, Lincoln, LN5 OJJ. Names of the Trustees who Manage the Charity The Navenby Parish Council acts as the Custodian Trustee and Committee of Management. The Chair of the Parish Council can be contacted via the Parish Clerk, Parish Office, the Venue, Grantham Road, Navenby, Lincoln, LN5 OJJ. Tel [phone], e-mail office navenb c.or The list of current Councillors can be found here.. Coniiiiittee of Mana ement Members. .uk. 6of7

Declarations The Committee of Management declare they have approved the report above. Signed on behalf of the Charity's Committee of Management Signature(8) Full name(s) MICHAEL JAMES BURT ELIZABETH CARLESS Position (eg Secretary, Chair) Chairman of Committee of Management Secretary to Committee of Management Date 6 January 2026 7of7

Navenby Playing FieW Assoclatlon Statement of Accounts foryeaf Endlng3ts1 March 2025 Reg Chatity514422 2024-2025 Accounts Staff Malntenance Events HMRC Equipment Malntenance Projects Supplles PLaylng Fleld Llcense- PPL & Alcohol Utllitles Loanto PC Refund 29358.22 1904.52 31.52 S6￿65 989.86 5813 1173.52 14560.42 2971.6 other expense- Contracts 5413.59 Pavlllon Communty Expense Events 183.85 8033.86 Totsl 057.98 Rentsi Income Events- Fireworks Events- others Event Sponsers Everrts Donatlons Nav PC Donatlonsyouthcafe, NK knttery.RlcherLeaming 3537.95 3100 1118 877.5 Total 82942.43 Net Income

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Sectioii A Inde[Jendent Examiner s Report mambars of On accounts forthe year Charlty no (If any) Ci l++lL I r8P(Yt to the truste8s on my 8xaminakn of th8 acc(xJnts of th8 above charity fth8 T￿￿r) year er Re8pon8lbllltle8 and bas18 of rep¢ A8 the (wiy8 trustee8. Y￿ arB rwon8bi le forlhe preparation of the accounts In awxdance wlth tho requIrWn￿ts oftho fjwitles Ad 2011 I report in resped of my exam1natl￿ of th8 Trusfs ac￿Unts canled out under 88ctlon 145 of the 2011 ALt and kn carrylng (xjt my examination, I have fdk)vKd all the ap• Dlrecth glven ty the Charfty Commlsslon under s8(thn 145(5Xb) ofth8 A( Indopondont axamlnorfs statsmont come to rny altenkn In cu)nectk)ii wlth the examlnallon (other than that di8do8ed bek)w") whlth give8 me ￿U80 to belbve that in. any matsrial the 8co)unttry re(x)rds ￿￿Te not kept In accordarKe wlth sectlon 130 of the Charities Ac¢ or the ac(x)unts did not C(Xn￿ with th8 appIl￿ble ￿u[reMents conc8mirvJ the fomi and cont8nt of accounts Set (xrt in the Charities {Aco)unts and Reports) RÉgldati￿ 21JJ8 otherthan any requirement that the 8ccounts glve a 1ru8 and fairf vlow which is not a matter I have no concems and have (x)me auoss no other matters In connection wlth the examination to which 8ttentK)n should be drawn in this report in (der to 8nabl8 a woper understandlng of the accounts to be r8ached. s￿ned. // Rolevant professlonal quallficatlon(s) or body IER Oct 2018

(HARITY COMMISSION FOR ￿LAND AND WAIES Independent axamlnèrfs raport on the accounts Sé¢tlon A Indppefident Examinerf5 Report RÈport tp tlTrv trl￿te￿I rn8rnb•rs of On a¢¢ourts forth• y•ar èTrd Charfrty no (11 any) I ryrt to ￿ trust8os ￿ my of th8 a¢xix￿ts af th8 abov8 8fity (kna TfUSf) for ended R•spon8lbllltl8s and ba6Is of report As tr￿ dwrtys trwiees. you arn rn8pw¢le fof the weparaib)n of th• awA)unts in ac£(Xts￿ wth Ihe requiremerts of the ChafTli88 Ai 2011 Aifj. I rèport in résp6ct cl my éxaMiThati￿ of Iha Tritsfs accThJnts carrbed out Und￿ socMn 145 of thé 2011 Act and In carrying crtrt my &xamination, I have followed al the apkglcable Dlreciaons glven by the Charlty Commisslon unclor SOCI￿ 145(5Xb) of the A Indopfrndent •xamin•f8 Statomont I ha￿ oywleled rrry examirth'on. I r￿thrM that no rnatwwl mthrs have cAxn• to my att•ntk)n In connecEk)n vAth the eyaMir￿￿jTh {cth8r that dis(kn8d bek>w ") whKh gives rne cause tn beleve that fftsrial accountiry records ￿re rxrt in accxKd8ru wAlh s8¢tion 130 crf the ChaniEs Art" Qf 8cJ))unts did not acojrd wilh 8(xourtirwJ l￿d3', or the a(xDunts dld not Ixxrthi ￿th the 8ppIKxN8 rwulrnfflen13 conceming ts form and contanl d g¢cAJJnts get aJt n the Ch3riliBs (Accwnts and Rèports) Règubatlons 2(XJ8 thr Ihan any raquireiMnt that the a(Thunts grv8 a arKI fairf VI￿ thith is not a consjdered as part ol an Yndent examinatic￿. I hav8 no conc8ms and hav8 com8 auoss M othar matters In cmneclion wllh th8 axaminaiion ty 4vhith 8ttentM Sh￿lld be drawn in Ihig rBF>Ort in ortlpr to erk3bk> a prop8r urKIarSts￿11ng of ts 8cawnls to be reècl)ed. . pl￿ deleta Ihe words in th8 I￿￿¢￿&S mU￿Y do Th)t 8ppIy. 11 ' 4t4&.I SJ2,- R¢lEvunt profe8sloMI qualllkatlon(6> of body IER Od2018

111 any): Strttlion B Di%closure Only ba￿plete if Lle eXaMu￿r rbG&ds ￿ h4g￿l￿ni matèrol ￿￿tt￿rS ol {s88 CC32, lfvdependefit éxaminalKbn of cttarity accounts: direions and guidanc8 for 8JwnlTs). Glva hern detnlly of amy it8m8 th• •xarnln•f wl•h88 to dlsG105e. IER Oct 2018

Playlng ￿ eld Asstsclatlon Sta*m¢fti ¢1 Accountsfor Er￿lI￿g31St March 2025 Aeg Charity $14422 2024.2025 Accounts staff 3425,$5 MalntenaTrce I￿4.52 Events HMRC 1931.52 5612.65 EquipmÈnt Maintenance 5uppiie5 pwng Fleld Ucètisè . PPL PRS S ALCOhOi iJtI￿tleS LDan to PC F4efiJnd 1173.S2 427.68 14560.42 2971.6 Other expense. C￿￿[ac￿ 5413.59 Community Expense EveThts 183.85 aou86 To￿4 77057.98 Rental tsncome Evenis - Flieworts Evenis - Clthets Evenl SwnsÈ oonat1or￿ Nav PC Don1tlr)n5YO￿hCare. NK ￿ery.RIChe1 Leafnlr 64677,93 9630.99 3537.95 31CM) 1118 877.5 Total Net In￿Th