CHARITY COMMISSION
FOR ENGLAND AND WALES
Trustees, Annual Report for the Period 1 April 2024 to 31 March 2025
Charity name: The Navenby Playing Field Association
Charity registration number: 514422
Objectives and Activities
SORP1
referen¢e
Para 1.17
1. Summary ofthe
purposes of the
charity as set out in
its goveming
document
The Purpose of the Charity from the 1983 Conveyance and as
per the Charity Commission's website is to provide: 'a
recreation ground for the benefit of the inhabitants of the
Parish of Navenby in the County of Lincoln (sic) in such 8
manner 8S th8 Committee of Manag8m8nt from time to time
shall think fit,.
2. Summary ofthe
main activities in
relation to those
purposes for the
public benefit, in
particular, the
activities, projects or
services id8ntified in
the accounts.
P8ra 1.17
and 1.19
The Committee of Management (COM) defines the key
activities, projects and services that fall out of this high-level
Purpose as:
a. Managing, on b8half of Navenby, the Venue Community
Centre, the John Cufforth Field and all structures and
assets thereon.
b. Providing various community amenities and facilities for
education, social, fitness. recreation and sporting activities
without discrimination against any of the protected
characteristics defined in the Equality Act 2010
c. Maintaining, on behalf of Navenby, the John Cutforth
Memorial Field, the Venue and all facilities in good order.
d. Ensuring that the facilities provided by the Charity are
rented for use at a fee which is sufficient to provide
adequate income to cover the costs of operation and to set
aside a necessary capital amount for future maintenance,
improvement and support of those facilities.
Using revenue generated by the Charity to provide,
where appropriate, financial support to enhance the
provision of recreational, educational and sporting activities
within the community of Navenby.
The COM has had regard to the guidance issued by the
Charity Commission on public benefit.
3. Statement
confirming whether
the trustees have
had regard to the
guidance issued by
the Charity
Commission on
ublic benefit
Para 1.18
l The Charitles Statement of Recommended Prattlce {SORPI.
1of7

4. Policy on grant
making
Para 1.38
The Charity follows the principles of Navenby Parish Council,
grant-making policy, which allows funding to be provided for
activtties and projects that meet the objectives defined at
paragraph 2 of this document, and which are non-political.
The Charity does not have any investments.
5. Policy on social
investment including
program related
investment
Para 1.38
6. Contribution
made by volunteers
Para 1.38
The COM comprises the Councillors of Navenby Parish
Council, who for the benefit of the Charity give up additional
time to that already spent on their Local Authority duties.
In addition, there are many volunteers involved in operating the
activities that are only made possible by the existence of this
Charity {e.g. the Navenby Junior Football Club, that operates
11112 months and whose 250 players use the Pavilion,
changing facilities and pitches that are maintained and
managed by the Charity; the Youth Café that meets every
Friday evening during term time; the singing group that meets
weekly,. etc.).
In November 2024, for the first time in the memory of current
COM members, two members, supported by 35 volunteers
from the village, organised a fireworks event that was attended
by 1600 people. This was judged such a success by
attendees, volunteers and the COM that we will organis8 a
similar event in FY 25126.
Achievements and Performance
SORP
reference
Para 1.20
7. Summary ofthe
main achievements
of the charity,
identifying the
difference the
charity's work has
made to the
circumstances of its
beneficiaries and
any wider benefits to
society as a whole.
For the residents of Navenby, and many of the surrounding
villages, the Charity has provided the following during FY
24125..
A well-maintained playing field that provides formal
sporting facilities for the c250 boys and girls of the
Navenby Junior Football Club, outdoor gym equipment for
general use, and an open space for various leisure
activities ranging from dog walking to May Day
celebrations. The playing field is an important element in
supporting the physical and mental well-being of villagers.
A well-lit and well-ventilatedlheated modern building (the
Venue Community Centre) offering a range of rooms and
kitchen facilities to allow the delivery of activities for all
age groups, ranging from an after-school club, Girl Guides
and Army Cadets for younger villagers, to meetings of the
University of the Third Age and carpet bowls for older
villagers. The Venue plays a key role in fostering
community cohesion and combatting social isolation.
This year we supported the establishment of a monthly
Dementia Carers, Café by providing a room rent-free in
The Venue, offering those carers that can spare the time
the opportunity to come together for a chat with people in
similar circumstances to
la
board ames or do some
2of7

craftwork, and have a tea or coffee in relaxed
surroundings.
Because the Venue offers such good facilities, including ease
of access for less-able users and car-parking for those who are
not within walking distance, it also attracts users who offer
wider benefits to society as a whole. These include, but are
not limited to, local NHS Trusts who conduct conferences and
training sessions here, blood donation sessions and
businesses offering activities ranging from keep fit sessions to
antiques fairs.
The Charity has delivered effectively against all of the
elements highlighted at para 7 above.
However, notwithstanding the support to the Dementia Carers,
Café highlighted in Section 7, the one area which the Charity
wants to strengthen is meeting Section 2e.' generating income
'to provide, where appropriate, financial support to enhance the
provision of recreational, educational and sporting activities
within the community of Navenby,. The COM believes the
difficulty we are experiencing with this results from a
combination of post-CV19 societsl changes:
Increased use of on-line platfoms for conferences and
training events, leading to fewer high-value corporate
bookings for The Venue.
Ongoing reticence by residents to socialise or take part in
organised activities, leading to the cessation of some
clubslactivities, e.g. the bridge club.
Increasing challenges for business owner8 to operate
profitably and for the public to afford to participate in
leisure activities, causing us to maintain rental rates for
hirers delivering leisure activities at levels that barely
cover our running costs.
In December 2024, the COM reviewed the Charity's business
model to consider how to bolster our income generation.
Based on the community's positive response to the fireworks
event of November, it was decided to recruit a part-time
events manager (40 hrs per month) to run a one-year
programme of ticketed events as a trial during FY 25126. In
February 2025, the COM interviewed two applicants for the
role, and because of their complementary skill sets employed
both of them for a total of 60 hrs per month. By 31 March
2025 they had planned the programme, the results of which
will be reported on at the end of FY 25126.
Booking fees and rents covered in the attached accounts,
combined with the significant profit (£9631) raised by the
fireworks event, have allowed the NPFA to achieve an in-year
profit of £5884, compared to FY 23124's in-year loss of £11449
The Charity does not have any investments.
8. Achievements
against objectives
set
Para 1.41
9. Performance of
fundraising activities
against objectives
set
Para 1.41
10. Investment
performance against
objectives
Para 1.41
3of7

Financial Review
SORP
refe￿nce
Para 121
11. Review of the
charity's financial
position at the end of
the period
The attached end of year accounts show:
Total Income.. £82 942
Total Expenditure.. £77 058
Balance held by Charity in current account.. £21530
The COM has specified that the Charity should hold a reserve
to replace or repair existing assets not covered by insurance
(e.g. spare parts for heating boiler) or buy new ones (e.g.
cc￿ equipment). The aspiration currently is for this reserve
to be maintained at no less than £30K.
12. Statement
explaining the policy
for holding reserves
Para 1.22
13. Amount of
reserves held
Para 1.22
£21530
14. Reasons for
holding zero
reserves
Para 1.22
Not applicable,
15. Details of fund
materially in deficit
16. Explanation of
any uncertainties
about the charty
continuing as a
going concern
Para 1.24
Not applicable.
Para 1.23
The Venue (a purpose-built modern building that includes 3
large rooms for hire, 2 fully-equipped kitchens, sports changing
rooms, Parish Office, Manager's office, library and storage) 18
significantly larger than community centres in local villages of
comparable size to Navenby and therefore relatively expensive
to run. The COM is alive to the challenges outlined at Section 8
and is seeking to mitigate them to ensure the NPFA can
continue as a going concern.
The Charity's principal sources of funding are from hirers, use
of rooms in the Venue and annual payments from the Navenby
Junior Football Club for use of the pavilion and playing field,
and the Navenby Bowls Club for their bowling green. This
year's fireworks event was a new source of income.
The Charity does not have investments as it cannot afford to
make any.
17. The Charity's
principal sources of
funds (including any
fundraising)
P8r8 1.47
18. Investment
policy and objectives
including any social
investment policy
adopted
19. A description
of the principal risks
facing the Charity
Para 1.46
Para 1.46
The key risk to the Charity is that we cannot make enough
income to cover running expenses for The Venue and it has to
close. This is being mitigated by:
(1) Conducting an annual review of room hire rates and the
rents from the Navenby Junior Football Club and Bowls
Club in order to ensure that they remain realistic and
competitive.
(2) Broadening marketing activities to attract new users (i.e.
strengthening this existing income stream).
(3) Initiating a one-year trial to run a programme of ticketed
events for the community to attend during FY 25126 (i.e.
creating a new income stream).
4of7

(4) As a last resort, having the option to seek financial
support from the community via a grant from the Navenby
Parish Council.
Structure, Governance and Management
SORP
referen
Para 1.25
20. Type of
governing document
The Charity's governing document is the conveyance dated 26
July 1983, passing the piece of land that is now known as the
Navenby Playing Fields from the Lincoln Diocesan Trust and
Board of Finance to the Navenby Parish Council as Custodian
Trustee, with a Committee of Management drawn from
members of specified village sports clubs and interest groups.
However, the original Committee of Management membership
waned steadily, until at a properly convened meeting in 1995,
and with the agreement of the Charity Commission, the
Committee passed management responsibility for the Charity
to Navenby Parish Council, which it continues to discharge.
Although the Charity Comrnission views the conveyance of
1983 as the Charity's governing document, it has agreed that
the Committee of Management can conduct its activities in
accordance with a locally-produced document, a copy of which
is held by the Clerk to Navenby Parish Council.
During FY 26127 the COM will seek to formally update the
NPFA'S governing document to reflect the change of
circumstances outlined above, and the fact that since the
NPFA was formed The Venue has been built, which has
signifiGant5y broadened the range of activities the Charity
provides and changed how it is funded and managed.
Unincorporat8d association.
21.
How is the
charity constituted?
22. Trustee
selection methods
including detsils of
any constitutional
provisions e.g.
election to post or
name of any person
or body entitled to
appoint one or more
trustees
Para 1.25
Para 1.25
Following the disbandment in 1995 of the original COM (see
Section 20 above), the COM now comprises all Councillors of
the Navenby Parish Council, who give up additional and
separate time to conduct their trustee duties.
As it is extremely unlikely that the Parish Council will not
continue to function, this provides the most viable option to
maintain a COM for the NPFA.
23. Policies and
procedures adopted
for the induction and
training of trustees
Para 1.51
COM members are given a copy of the managernent document
that explains the history of the Charity, including how the
Parish Council ended up as being both the Custodian Trustee
and providing the COM, and sets out how the COM discharges
its responsibilities. The Chairman of the COM also conducts a
face-to-face briefing with new members and offers the
opportunity to ask any questions they have arising from the
document.
As part of the update of the fomial governance document
planned for FY 26127, a reading list of wider key gov.uk
documents will be defined to help COM members understsnd
their responsibilities.
5of7

24. The charity's
organisational
structure and any
wider network with
which the charity
works
Para 1.51
All Councillors of Navenby Parish Council are automatically
members of the COM. The Chairman of Navenby Parish
Council is also Chairman of the COM, and other Councillors
volunteer to serve as the Secretary and Treasurer.
Day-to-day management of the Venue is delegated to a paid
part-time Operations Manager, who is issued with a contract
and Terms of Reference (TORS), and line-managed by the
Chairman. Their TORS include the management of room
bookings, interfacing with user groups (e.g. engaging with the
Navenby Junior Football Club to deconflict use of car parking
spaces needed by other hirers) and the ability to spend money
independently within set limits for maintenance, repairs and
facility development. The Manager's rate of pay is set by the
Committee so as to attract a properly-motivated individual, and
increases each year in line with the Government's percentage
increase to the Minimum Living Wage.
In addition to routine email Gorrespondence between th8
Operations Manager and the COM, elements of the COM meet
with the Operations Manager monthly to review the accounts,
receive a report on ongoing operations, approve any items of
future expenditure that ex￿ed the Operations Manager's
independent spend limit, and consider ongoing and new
initiatives to support the Charity's objectives defined at Section
2 above.
The Charity does not currently work with any wider network.
The Venue has Service Level Agreements with the Navenby
Junior Football Club and the Bowls Club. The Charity has no
undertakings with other charities or organisations.
Relationship with
any related parties
Para 1.51
Reference and Administrative details
Charity name
The Navenby Playing Field Association
Othar name the charlty u808
Not applicable.
Registered charfty number
514422
Charity's princlpal addrog8
The Venue, Grantham Road, Navenby, Lincoln, LN5 OJJ.
Names of the Trustees who Manage the Charity
The Navenby Parish Council acts as the Custodian Trustee and Committee of Management. The
Chair of the Parish Council can be contacted via the Parish Clerk, Parish Office, the Venue,
Grantham Road, Navenby, Lincoln, LN5 OJJ. Tel 01522 811132, e-mail office
navenb
c.or
The list of current Councillors can be found here.. Coniiiiittee of Mana
ement Members.
.uk.
6of7

Declarations
The Committee of Management declare they have approved the report above.
Signed on behalf of the Charity's Committee of Management
Signature(8)
Full name(s) MICHAEL JAMES BURT
ELIZABETH CARLESS
Position (eg
Secretary,
Chair)
Chairman of Committee of Management Secretary to Committee of Management
Date
6 January 2026
7of7

Navenby Playing FieW Assoclatlon
Statement of Accounts foryeaf Endlng3ts1 March 2025
Reg Chatity514422
2024-2025
Accounts
Staff
Malntenance
Events
HMRC
Equipment
Malntenance
Projects
Supplles
PLaylng Fleld
Llcense- PPL & Alcohol
Utllitles
Loanto PC
Refund
29358.22
1904.52
31.52
S6￿65
989.86
5813
1173.52
14560.42
2971.6
other expense- Contracts
5413.59
Pavlllon
Communty Expense
Events
183.85
8033.86
Totsl
057.98
Rentsi Income
Events- Fireworks
Events- others
Event Sponsers
Everrts Donatlons Nav PC
Donatlonsyouthcafe, NK knttery.RlcherLeaming
3537.95
3100
1118
877.5
Total
82942.43
Net Income

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report on the
accounts
Sectioii A
Inde[Jendent Examiner s Report
mambars of
On accounts forthe year
Charlty no
(If any)
Ci l++lL
I r8P(Yt to the truste8s on my 8xaminakn of th8 acc(xJnts of th8 above
charity fth8 T￿￿r) year er
Re8pon8lbllltle8 and
bas18 of rep¢
A8 the (*wiy8 trustee8. Y￿ arB rwon8bi le forlhe preparation of the
accounts In awxdance wlth tho requIrWn￿ts oftho fjwitles Ad 2011
I report in resped of my exam1natl￿ of th8 Trusfs ac￿Unts canled out
under 88ctlon 145 of the 2011 ALt and kn carrylng (xjt my examination, I
have fdk)vKd all the ap• Dlrecth glven ty the Charfty Commlsslon
under s8(thn 145(5Xb) ofth8 A(
Indopondont
axamlnorfs statsmont
come to rny altenkn In cu)nectk)ii wlth the examlnallon (other than that
di8do8ed bek)w") whlth give8 me ￿U80 to belbve that in. any matsrial
the 8co)unttry re(x)rds ￿￿Te not kept In accordarKe wlth sectlon 130
of the Charities Ac¢ or
the ac(x)unts did not C(Xn￿ with th8 appIl￿ble ￿u[reMents
conc8mirvJ the fomi and cont8nt of accounts Set (xrt in the Charities
{Aco)unts and Reports) RÉgldati￿ 21JJ8 otherthan any requirement
that the 8ccounts glve a 1ru8 and fairf vlow which is not a matter
I have no concems and have (x)me auoss no other matters In connection
wlth the examination to which 8ttentK)n should be drawn in this report in
(*der to 8nabl8 a woper understandlng of the accounts to be r8ached.
s￿ned.
//
Rolevant professlonal
quallficatlon(s) or body
IER
Oct 2018

(HARITY COMMISSION
FOR ￿LAND AND WAIES
Independent axamlnèrfs raport on the
accounts
Sé¢tlon A
Indppefident Examinerf5 Report
RÈport tp tlTrv trl￿te￿I
rn8rnb•rs of
On a¢¢ourts forth• y•ar
èTrd
Charfrty no
(11 any)
I ryrt to ￿ trust8os ￿ my of th8 a¢xix￿ts af th8 abov8
8fity (kna TfUSf) for ended
R•spon8lbllltl8s and
ba6Is of report
As tr￿ dwrtys trwiees. you arn rn8pw¢*le fof the weparaib)n of th•
awA)unts in ac£(Xts￿ wth Ihe requiremerts of the ChafTli88 Ai* 2011
Aifj.
I rèport in résp6ct cl my éxaMiThati￿ of Iha Tritsfs accThJnts carrbed out
Und￿ socMn 145 of thé 2011 Act and In carrying crtrt my &xamination, I
have followed al the apkglcable Dlreciaons glven by the Charlty Commisslon
unclor SOCI￿ 145(5Xb) of the A
Indopfrndent
•xamin•f8 Statomont
I ha￿ oywleled rrry examirth'on. I r￿thrM that no rnatwwl mthrs have
cAxn• to my att•ntk)n In connecEk)n vAth the eyaMir￿￿jTh {cth8r that
dis(kn8d bek>w ") whKh gives rne cause tn beleve that ff*tsrial
accountiry records ￿re rxrt in accxKd8ru wAlh s8¢tion 130
crf the ChaniEs Art" Qf
8cJ))unts did not acojrd wilh 8(xourtirwJ l￿d3', or
the a(xDunts dld not Ixxrthi ￿th the 8ppIKxN8 rwulrnfflen13
conceming ts form and contanl d g¢cAJJnts get aJt n the Ch3riliBs
(Accwnts and Rèports) Règubatlons 2(XJ8 thr Ihan any raquireiMnt
that the a(Thunts grv8 a arKI fairf VI￿ thith is not a
consjdered as part ol an Y*ndent examinatic￿.
I hav8 no conc8ms and hav8 com8 auoss M othar matters In cmneclion
wllh th8 axaminaiion ty 4vhith 8ttentM Sh￿lld be drawn in Ihig rBF>Ort in
ortlpr to erk3bk> a prop8r urKIarSts￿11ng of ts 8cawnls to be reècl)ed.
. pl￿ deleta Ihe words in th8 I￿￿¢￿&S mU￿Y do Th)t 8ppIy.
11 ' 4t4&.I SJ2,-
R¢lEvunt profe8sloMI
qualllkatlon(6> of body
IER
Od2018

111 any):
Strttlion B
Di%closure
Only ba￿plete if Lle eXaMu￿r rbG&ds ￿ h4g￿l￿ni matèrol ￿￿tt￿rS ol
{s88 CC32, lfvdependefit éxaminalKbn of cttarity accounts: direi*ons and
guidanc8 for 8JwnlT*s).
Glva hern detnlly of
amy it8m8 th•
•xarnln•f wl•h88 to
dlsG105e.
IER
Oct 2018

Playlng ￿ eld Asstsclatlon
Sta*m¢fti ¢1 Accountsfor
Er￿lI￿g31St March 2025
Aeg Charity $14422
2024.2025
Accounts
staff
3425,$5
MalntenaTrce
I￿4.52
Events
HMRC
1931.52
5612.65
EquipmÈnt
Maintenance
5uppiie5
pwng Fleld
Ucètisè . PPL PRS S ALCOhOi
iJtI￿tleS
LDan to PC
F4efiJnd
1173.S2
427.68
14560.42
2971.6
Other expense. C￿￿[ac￿
5413.59
Community Expense
EveThts
183.85
aou86
To￿4
77057.98
Rental tsncome
Evenis - Flieworts
Evenis - Clthets
Evenl SwnsÈ
oonat1or￿ Nav PC
Don1tlr)n5YO￿hCare. NK ￿ery.RIChe1 Leafnlr
64677,93
9630.99
3537.95
31CM)
1118
877.5
Total
Net In￿Th