Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees On accounts for the year ended 1111 %2F Charity no (if any> <1402> Set out on pages I report to the trustees on my examination of the accounts of the above charity ('the Trust.) for the year ended Respon8ibilltie8 and basls of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in Garrying out my examination, I have followed all the applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act. Independent examiner's statement appl. Delete [ ] ifnot applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respeGt'. the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the fonn and content of accounts set out in the Charitles (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no COnrnS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. lease delete the words in the brackets if they do not apply. Signed: Dats: Name: Relevant professional qualification(s) or body IER Oct 2018
(If any): Address: Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: direGtions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018
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CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the Period 1 April 2023 to 31 March 2024 Charity name: The Navenby Playing Field Association Charity registration number: 514422 Objectives and Activities SORp1 reference Para 1.17 1. Summary of the purposes of the charity as set out in its governing document The Purpose of the Charity from the 1983 Conveyance and as per the Charity Commission's website is to provide. a recreation ground for the benefit of the inhabitants of th8 Parish of Navenby in the County of Lincoln (sic) in such a manner as the Committee of Management fmm time to time sh811 think fit,. 2. Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, project8 or services identified in the accounts. Para 1.17 and 1.19 The Committee of Management defines the key activities, projects and Services that fall out of this high-level Purpose as: Managing, on behalf of Navenby, the Venue Community Centre, the John Cutforth Field and all structures and assets thereon. b. Providing various community amenities and facilities for education, social, fitness, recreation and sporting activities without discrimination against any of the protected characteristics defined in the Equality Act 2010 c. Maintaining, on behalf of Navenby, the John Cutforth Memorial Field, the Venue and all facilities in good order. d. Ensuring that the facilities provided by the Charity aro rented for use at a fee which is sufficient to provide adequate income to cover the costs of operation and to set aside a necessary capital amount for future maintenance, improvement and support of those facilities. e. Using revenue generated by the Charity to provide, where appropriate, financial support to enhance the provision of recreational, educational and sporting activities within the community of Navenby. The Committee of Management has had regard to the guidance issued by the Charity Commission on public benefit. 3. Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on ublic benefit 4. Policy on grant makin Para 1.18 Para 1.38 The Charity follows the principles of Navenby Parish Council's rant-makin olic which allows fundin tobe rovided for l The Charities Statement of Recommended Practice ISORPI. 1of5
activities and projects that meet the objectives defined at paragraph 2 of this document, and whiGh are non-political. The key example for this Financial Year was supporting the village's Coronation Event, which helped build community cohesion. 5. Policy on social investment including program related investment Para 1.38 The Charity does not have any investments. 6. Contribution made by volunteers Para 1.38 The Committee of Management comprises the Councillors of Navenby Parish Council, who for the benefit of the Charity give up additional and separate time to that already spent on their Local Authority duties. In addition, there are many volunteers involved in operating the activities that are only made possible by the existence of this Charity {e.g. the Navenby Junior Football Club, that operates 11112 months and whose 250 players use the Pavilion, changing facilities and pitches that are maintained and managed by the Charity,. the Youth Café that meets every Friday evening during term time; the singing group that meets weekly,. etc.). Achievements and Performance SORP reference Para 1.20 7. Summary of the main achievemènts of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society a8 a whole. For the residents of Navenby, and many of the surrounding villages, the Charity has provided the following: A well-maintained playing field that has provided fonnal sporting facilities for the c250 boys and girls of the Navenby Junior Football Club, outdoor gym equipment for general use, and an open space for various leisure activities ranging from dog walking to May Day celebrations. The playing field is an important element in supporting the physical and mental well-being of villagers. A well-lit and well-ventilatedlheated modern building (the Venue Community Centre) offering a range of rooms and kitchen facilities to allow the operation of activities for all age groups, ranging from an after-school club, Girl Guides and Army Cadets for younger villagers, to meetings of the University of the Third Age for older villagers. The Venue plays a key role in fostering community cohesion and combatting social isolation. Because the Venue offer8 such good facilities, including ease of access for less-able users and car-parking for those who are not within walking distance, it also attracts users who offer wider benefits to society as a whole. These include, but are not limited to: local NHS Trusts who conduct conferences and training sessions here- covid vaccination clinics,. blood donation sessions,. and businesses offering activities ranging from keep frt sessions to antiques fayres. Of particular note for FY 23124, the Charity organised and funded a Coronation Day event on 6 May to celebrate the coronation of HM Kin Charles111. This took lace on the 2of5
playing field and included children's games and rides, picnic facilities, bar, live music, etc. The Charity has delivered effectively against all of the elements highlighted at para 7 above. However, the one area in which the Charity has not been so successful is meeting sub-para e of para 2 above: 'to provide, where appropriate, financial support to enhance the provision of recreational, educational and sporting aGtivities within the community of Navenby, Charity. The Committee of management believes this results from a number of post-CV19 societal changes: Decreased use of face-to-face training and conference activities in favour of on-line alternatives (leads to fewer high-value bookings for the Venue). Ongoing reticence to socialise or take part in organised activities (leads to fewer routine bookings for the Venue or even the cessation of some clubslactivities). Ongoing financial challenges for business owners to operate profitably and for the public to participate in leisure activities (leads to fewer bookings for the Venue, plus the need to maintain room rental at a level that barely cover8 running costs). The Committee of Management intends to conduct a detailed review of the Chrity's business model during FY 24125 in order to address this weakness, 8. Achievements against objectives set P8ra 1.41 9. Performance of fundraising activities against objectives set Para 1.41 There has been no fundraising carried out other than the booking fees and rents covered in the attached accounts. This is because in addition to the challenges defined in para 8 above, another post-cv impact is the shortage of volunteer8 willing to run fundraising activities on behalf of the Charity. This element will also be addressed in the review of the Charit 's business model. The Charity does not have any investments. 10. Investment performance against objectives Para 1.41 Financial Review SORP r8feraneo Pgra 1.21 11. Review of the charity's financial position at the end of the period The attached end of year accounts show: Totsl Income: 52,297 Total Expenditure: 63.746 Balance held by Charity: 21,530 The Committee of Management has specified that the Charity should hold a reserve to replac8 or repair existing assets not covered by insurance {e.g. spare parts for heating boiler) or buy new ones (e.g. CCTd equipment). The aspiration is for this reserve to be maintained at no less than £30K. 12. Statement explaining the policy for holding reserves Para 1.22 13. Amount of reserves held Para 1.22 £21,530 3of5
- Reasons for holding zero reserves Para 1.22 Not applicable.
- Details of fund materially in deficit
- Explanation of any uncertainties about the charity continuing as a going concern
- The Charity's principal sources of funds (including any fundraising)
- Investment policy and objectives including any social inveslment policy adopted
- A description of the principal risks facing the Charity Para 1.24 Not applicable. Para 1.23 The Trustee is considering options to ensure that following the adverse changes to community behaviour following the CV-19 pandemic (see para 8 above), we can maintain the financial viability of the Charity. Para 1.47 The Charity's principal sources of funding are from hirers, use of rooms in the Venue and annual payments from the Navenby Junior Football Club for use of the pavilion and playing field, and the Navenby Bowls Club for their bowling green. The Charity does not have investments as it cannot afford to make any. Para 1.46 Para 1.46 The key risk to the Charity is that we cannot make enough income to cover running expenses and the Venue has to close. This risk will be mitigated by (1) conducting a review of hirers, costs and rents from the Navenby Junior Football Club and Bowls Club in order to ensure that they remain realistic and competitive, {2) broadening marketing activities to attract new users, and (3) being prepared as a last resort to seek financial support from the community via Navenby Parish Council. Structure, Governance and Management SORP reference Para 1.25
- Type of governing document The Charity's governing document is the conveyance dated 26 July 1983, passing the piece of land that is now known as the Navenby Playing Fields from the Lincoln Diocesan Trust and Board of Finance to the Navenby Parish Council as Custodian Trustee, with a Committee of Management drawn from members of specified village sports clubs and interest groups. However, the original Committee of Management membership waned Steadily, until at a properly convened meeting in 1995, and with the agreement of the Charrty Commission, the Committee passed management responsibility for the Charity to Navenby Parish Council, which it continues to discharge. Although the Charity Commission views the conveyance of 1983 as the Charity's governing document, it has agreed that the Committee of Management can conduct its activities in accordance with a locally-produced document, a copy of which is held by the Clerk to Navenby Parish Council. Unincorporated association. 21. How 18 the charity constituted?
- Trustee selection methods includin details of Para 1.25 Para 1.25 Following the disbandment in 1995 of the original Committee of Management (see para 20 above), the Committee of Mana ement is now made u of all CounGillors of the Navenb 4of5
any constitutional provisions 8.g. election to post or name of any person or body entitled to appoint one or more trustees Parish Council, who give up additional and separate time to conduct their trustee duties. 23. Policies and procedures adopted for the induction and training of trustees Par8 1.51 Committee of Management members are given a copy of the management document that explains the history of the Charity, including how the Parish Council ended up as being both the Custodian Trustee and providing the Committee of Management, and sets out how the Committee of Management discharges its responsibilities. The Chairman of the Committee of Management provides new members with the opportunity to ask any questions they have arising from the document. 24. The charity, organisational structure and any wider network with which the charity works Para 1.51 All Councillors of Navenby Parish Council are automatically members of the Committee of Management. The Chairman of Navenby Parish Council serves as Chairman of the Committee of Management, and other Councillors volunteer to serve as the Clerk and Finance OffiGer. Day-to-day management of the Venue 18 delegated to a paid Operations Manager, who is issued with a contract and Tems of Reference (TORS), and line-managed by the Chairman. Their TORS include the management of room bookings. interfacing with u8er groups (e.g. engaging with the Navenby Junior Football Club to deconflict use of car parking spaces needed by other hirers) and the ability to spend money independently within set limits for maintanance, repairs and facility development. The Manager's rate of pay is set by the Committee so as to attract a properly-motivated individual, and increases each year in line with the Government's percentage increase to the Minimum Living Wage. In addition to routine email Gorrespondence, the Committee of Management meets with the Operations Manager quarterly to review the accounts, receive a report on ongoing operation8, approve any items of future expenditure that exceed the Operations Manager's independent spend limit, and consider ongoing and new initiatives to support the Charity's objectives defined at Section 2 above. The Charity does not currently work with any wider network. The Venue has Service Level Agreements with the Navenby Junior Football Club and the Bowls Club. The Charity has no undertakings with other charities or organisations. Relationship with any related parties Para 1.51 Reference and Administrative details Charity name The Navenby Playing Field Association Other name the charity uses Not applicable. Registered charity number 514422 Charity's principal address The Venue, Grantham Road, Navenby. Lincoln. LN5 OJJ. 5of5
Names of the Trustees who Manage the Charity The Navenby Parish Council acts as the Custodian Trustee and Committee of Management. The Chair of the Parish Council can be contacted via the Parish Clerk, Parish Office, the Venue, Grantham Road, Navenby, Lincoln, LN5 OJJ. Tel 01522 811132, e-mail office navenb c.or .uk and the list of current Councillors can be found here: Committee of Mana ement Members. Declarations The Trustee declares they have approved the report above. Slgnad on behalf of the Charlty'8 Custodian Trustee Signature(s) Full name(s) Posltlon (eg Secretsry. Chair) MICHAEL JAMES B ELIZABETH CARLESS Chairman of Committee of Management Clerk to Committee of Management Date 21. January 2025 6of5