Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report to the trustees
On accounts for the year
ended
1111 %2F
Charity no
(if any>
<1402>
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity ('the Trust.) for the year ended
Respon8ibilltie8 and
basls of report
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
('the Act.).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in Garrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under Section 145(5)(b) of the Act.
Independent
examiner's statement
appl￿￿￿. Delete [ ] ifnot applicable.
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination (other than that
disclosed below ') which gives me cause to believe that in, any material
respeGt'.
the accounting records were not kept in accordance with section 130
of the Charities Act. or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements
concerning the fonn and content of accounts set out in the Charitles
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fairf view which is not a matter
considered as part of an independent examination.
I have no COn￿rnS and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
lease delete the words in the brackets if they do not apply.
Signed:
Dats:
Name:
Relevant professional
qualification(s) or body
IER
Oct 2018

(If any):
Address:
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charity accounts: direGtions and
guidance for examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
Oct 2018

1111111
111111111111
o o c¥
21
iu
gj

CHARITY COMMISSION
FOR ENGLAND AND WALES
Trustees, Annual Report for the Period 1 April 2023 to 31 March 2024
Charity name: The Navenby Playing Field Association
Charity registration number: 514422
Objectives and Activities
SORp1
reference
Para 1.17
1. Summary of the
purposes of the
charity as set out in
its governing
document
The Purpose of the Charity from the 1983 Conveyance and as
per the Charity Commission's website is to provide. a
recreation ground for the benefit of the inhabitants of th8
Parish of Navenby in the County of Lincoln (sic) in such a
manner as the Committee of Management fmm time to time
sh811 think fit,.
2. Summary of the
main activities in
relation to those
purposes for the
public benefit, in
particular, the
activities, project8 or
services identified in
the accounts.
Para 1.17
and 1.19
The Committee of Management defines the key activities,
projects and Services that fall out of this high-level Purpose as:
Managing, on behalf of Navenby, the Venue Community
Centre, the John Cutforth Field and all structures and
assets thereon.
b. Providing various community amenities and facilities for
education, social, fitness, recreation and sporting activities
without discrimination against any of the protected
characteristics defined in the Equality Act 2010
c. Maintaining, on behalf of Navenby, the John Cutforth
Memorial Field, the Venue and all facilities in good order.
d. Ensuring that the facilities provided by the Charity aro
rented for use at a fee which is sufficient to provide
adequate income to cover the costs of operation and to set
aside a necessary capital amount for future maintenance,
improvement and support of those facilities.
e. Using revenue generated by the Charity to provide,
where appropriate, financial support to enhance the
provision of recreational, educational and sporting activities
within the community of Navenby.
The Committee of Management has had regard to the
guidance issued by the Charity Commission on public benefit.
3. Statement
confirming whether
the trustees have
had regard to the
guidance issued by
the Charity
Commission on
ublic benefit
4. Policy on grant
makin
Para 1.18
Para 1.38
The Charity follows the principles of Navenby Parish Council's
rant-makin
olic
which allows fundin
tobe
rovided for
l The Charities Statement of Recommended Practice ISORPI.
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activities and projects that meet the objectives defined at
paragraph 2 of this document, and whiGh are non-political. The
key example for this Financial Year was supporting the
village's Coronation Event, which helped build community
cohesion.
5. Policy on social
investment including
program related
investment
Para 1.38
The Charity does not have any investments.
6. Contribution
made by volunteers
Para 1.38
The Committee of Management comprises the Councillors of
Navenby Parish Council, who for the benefit of the Charity give
up additional and separate time to that already spent on their
Local Authority duties.
In addition, there are many volunteers involved in operating the
activities that are only made possible by the existence of this
Charity {e.g. the Navenby Junior Football Club, that operates
11112 months and whose 250 players use the Pavilion,
changing facilities and pitches that are maintained and
managed by the Charity,. the Youth Café that meets every
Friday evening during term time; the singing group that meets
weekly,. etc.).
Achievements and Performance
SORP
reference
Para 1.20
7. Summary of the
main achievemènts
of the charity,
identifying the
difference the
charity's work has
made to the
circumstances of its
beneficiaries and
any wider benefits to
society a8 a whole.
For the residents of Navenby, and many of the surrounding
villages, the Charity has provided the following:
A well-maintained playing field that has provided fonnal
sporting facilities for the c250 boys and girls of the
Navenby Junior Football Club, outdoor gym equipment for
general use, and an open space for various leisure
activities ranging from dog walking to May Day
celebrations. The playing field is an important element in
supporting the physical and mental well-being of villagers.
A well-lit and well-ventilatedlheated modern building (the
Venue Community Centre) offering a range of rooms and
kitchen facilities to allow the operation of activities for all
age groups, ranging from an after-school club, Girl Guides
and Army Cadets for younger villagers, to meetings of the
University of the Third Age for older villagers. The Venue
plays a key role in fostering community cohesion and
combatting social isolation.
Because the Venue offer8 such good facilities, including ease
of access for less-able users and car-parking for those who are
not within walking distance, it also attracts users who offer
wider benefits to society as a whole. These include, but are
not limited to: local NHS Trusts who conduct conferences and
training sessions here- covid vaccination clinics,. blood
donation sessions,. and businesses offering activities ranging
from keep frt sessions to antiques fayres.
Of particular note for FY 23124, the Charity organised and
funded a Coronation Day event on 6 May to celebrate the
coronation of HM Kin
Charles111. This took lace on the
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playing field and included children's games and rides, picnic
facilities, bar, live music, etc.
The Charity has delivered effectively against all of the
elements highlighted at para 7 above.
However, the one area in which the Charity has not been so
successful is meeting sub-para e of para 2 above: 'to provide,
where appropriate, financial support to enhance the provision
of recreational, educational and sporting aGtivities within the
community of Navenby, Charity. The Committee of
management believes this results from a number of post-CV19
societal changes:
Decreased use of face-to-face training and conference
activities in favour of on-line alternatives (leads to fewer
high-value bookings for the Venue).
Ongoing reticence to socialise or take part in organised
activities (leads to fewer routine bookings for the Venue or
even the cessation of some clubslactivities).
Ongoing financial challenges for business owners to
operate profitably and for the public to participate in
leisure activities (leads to fewer bookings for the Venue,
plus the need to maintain room rental at a level that barely
cover8 running costs).
The Committee of Management intends to conduct a detailed
review of the Chrity's business model during FY 24125 in
order to address this weakness,
8. Achievements
against objectives
set
P8ra 1.41
9. Performance of
fundraising activities
against objectives
set
Para 1.41
There has been no fundraising carried out other than the
booking fees and rents covered in the attached accounts. This
is because in addition to the challenges defined in para 8
above, another post-cv impact is the shortage of volunteer8
willing to run fundraising activities on behalf of the Charity.
This element will also be addressed in the review of the
Charit
's business model.
The Charity does not have any investments.
10. Investment
performance against
objectives
Para 1.41
Financial Review
SORP
r8feraneo
Pgra 1.21
11. Review of the
charity's financial
position at the end of
the period
The attached end of year accounts show:
Totsl Income: 52,297
Total Expenditure: 63.746
Balance held by Charity: 21,530
The Committee of Management has specified that the Charity
should hold a reserve to replac8 or repair existing assets not
covered by insurance {e.g. spare parts for heating boiler) or
buy new ones (e.g. CCTd equipment). The aspiration is for
this reserve to be maintained at no less than £30K.
12. Statement
explaining the policy
for holding reserves
Para 1.22
13. Amount of
reserves held
Para 1.22
£21,530
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14. Reasons for
holding zero
reserves
Para 1.22
Not applicable.
15. Details of fund
materially in deficit
16. Explanation of
any uncertainties
about the charity
continuing as a
going concern
17. The Charity's
principal sources of
funds (including any
fundraising)
18. Investment
policy and objectives
including any social
inveslment policy
adopted
19. A description
of the principal risks
facing the Charity
Para 1.24
Not applicable.
Para 1.23
The Trustee is considering options to ensure that following the
adverse changes to community behaviour following the CV-19
pandemic (see para 8 above), we can maintain the financial
viability of the Charity.
Para 1.47
The Charity's principal sources of funding are from hirers, use
of rooms in the Venue and annual payments from the Navenby
Junior Football Club for use of the pavilion and playing field,
and the Navenby Bowls Club for their bowling green.
The Charity does not have investments as it cannot afford to
make any.
Para 1.46
Para 1.46
The key risk to the Charity is that we cannot make enough
income to cover running expenses and the Venue has to close.
This risk will be mitigated by (1) conducting a review of hirers,
costs and rents from the Navenby Junior Football Club and
Bowls Club in order to ensure that they remain realistic and
competitive, {2) broadening marketing activities to attract new
users, and (3) being prepared as a last resort to seek financial
support from the community via Navenby Parish Council.
Structure, Governance and Management
SORP
reference
Para 1.25
20. Type of
governing document
The Charity's governing document is the conveyance dated 26
July 1983, passing the piece of land that is now known as the
Navenby Playing Fields from the Lincoln Diocesan Trust and
Board of Finance to the Navenby Parish Council as Custodian
Trustee, with a Committee of Management drawn from
members of specified village sports clubs and interest groups.
However, the original Committee of Management membership
waned Steadily, until at a properly convened meeting in 1995,
and with the agreement of the Charrty Commission, the
Committee passed management responsibility for the Charity
to Navenby Parish Council, which it continues to discharge.
Although the Charity Commission views the conveyance of
1983 as the Charity's governing document, it has agreed that
the Committee of Management can conduct its activities in
accordance with a locally-produced document, a copy of which
is held by the Clerk to Navenby Parish Council.
Unincorporated association.
21.
How 18 the
charity constituted?
22. Trustee
selection methods
includin
details of
Para 1.25
Para 1.25
Following the disbandment in 1995 of the original Committee of
Management (see para 20 above), the Committee of
Mana
ement is now made u
of all CounGillors of the Navenb
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any constitutional
provisions 8.g.
election to post or
name of any person
or body entitled to
appoint one or more
trustees
Parish Council, who give up additional and separate time to
conduct their trustee duties.
23. Policies and
procedures adopted
for the induction and
training of trustees
Par8 1.51
Committee of Management members are given a copy of the
management document that explains the history of the Charity,
including how the Parish Council ended up as being both the
Custodian Trustee and providing the Committee of
Management, and sets out how the Committee of Management
discharges its responsibilities. The Chairman of the
Committee of Management provides new members with the
opportunity to ask any questions they have arising from the
document.
24. The charity,
organisational
structure and any
wider network with
which the charity
works
Para 1.51
All Councillors of Navenby Parish Council are automatically
members of the Committee of Management. The Chairman of
Navenby Parish Council serves as Chairman of the Committee
of Management, and other Councillors volunteer to serve as
the Clerk and Finance OffiGer.
Day-to-day management of the Venue 18 delegated to a paid
Operations Manager, who is issued with a contract and Tems
of Reference (TORS), and line-managed by the Chairman.
Their TORS include the management of room bookings.
interfacing with u8er groups (e.g. engaging with the Navenby
Junior Football Club to deconflict use of car parking spaces
needed by other hirers) and the ability to spend money
independently within set limits for maintanance, repairs and
facility development. The Manager's rate of pay is set by the
Committee so as to attract a properly-motivated individual, and
increases each year in line with the Government's percentage
increase to the Minimum Living Wage.
In addition to routine email Gorrespondence, the Committee of
Management meets with the Operations Manager quarterly to
review the accounts, receive a report on ongoing operation8,
approve any items of future expenditure that exceed the
Operations Manager's independent spend limit, and consider
ongoing and new initiatives to support the Charity's objectives
defined at Section 2 above.
The Charity does not currently work with any wider network.
The Venue has Service Level Agreements with the Navenby
Junior Football Club and the Bowls Club. The Charity has no
undertakings with other charities or organisations.
Relationship with
any related parties
Para 1.51
Reference and Administrative details
Charity name
The Navenby Playing Field Association
Other name the charity uses
Not applicable.
Registered charity number
514422
Charity's principal address
The Venue, Grantham Road, Navenby. Lincoln. LN5 OJJ.
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Names of the Trustees who Manage the Charity
The Navenby Parish Council acts as the Custodian Trustee and Committee of Management. The
Chair of the Parish Council can be contacted via the Parish Clerk, Parish Office, the Venue,
Grantham Road, Navenby, Lincoln, LN5 OJJ. Tel 01522 811132, e-mail office
navenb
c.or
.uk
and the list of current Councillors can be found here: Committee of Mana
ement Members.
Declarations
The Trustee declares they have approved the report above.
Slgnad on behalf of the Charlty'8 Custodian Trustee
Signature(s)
Full name(s)
Posltlon (eg
Secretsry.
Chair)
MICHAEL JAMES B
ELIZABETH CARLESS
Chairman of Committee of
Management
Clerk to Committee of Management
Date
21. January 2025
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