| PAGE | |
|---|---|
| REPORT OF THE TRUSTEES | 2-5 |
| INDEPENDENT EXAMINER'S REPORT | |
| STATEMENT OF FINANCIAL ACTIVITIES | |
| BALANCE SHEET | |
| NOTES TO THE FINANCIAL STATEMENTS | 9 - 16 |
| Governing Document |
|||||||||
|---|---|---|---|---|---|---|---|---|---|
| Shree Birmingham Pragati Mendel "BPM'* is constituted as acharitable trust registered with the Charity Commission in |
1982under charity | number 513210.Itis | |||||||
| governed by a deed oftrust last updated in September 2017. |
|||||||||
| Organisstional Structure |
|||||||||
| The charity trustees are responsible for the general control and management ofthe charity. Trustees give their |
time freely | and | receive no | remuneration | or other | ||||
| financial benefits. | |||||||||
| The trustees meet together as abody regularly and are responsible for all decisions taken in relation to running |
ofthe organisation and the activities provided by |
||||||||
| the charity To assist in the smooth running ofthe charity, the trustees have set up amanagement committee consisting of |
the | executive team, management | |||||||
| committee and sub-committees. The executive team and the management committee sre delegated with the responsibility |
for | the day-to-day | management | ofthe | |||||
| building, its facilities and events snd to report back with recommendations to the trustees at predetermined joist consultanon |
meetings. | ||||||||
| Recruitment and appointment ofTrustees |
|||||||||
| The existing trustees are responsible for the recruitment ofnew trustees but in so doing the trustees seek views |
and recommendations ofthe |
executive | Trustees | ||||||
| believe this appmach ensures that new trustees are respected members and also have the required skills, aptitude, management |
skills aad | knowledge of | |||||||
| governance to cauy out the role. |
|||||||||
| In selecting new trustees, we seek to identify people who attend events and functions organised by the charity |
and are willing | to volunteer | to help in broader | ||||||
| community work organised by the charity. Potential trustrms are mvited to attend an mterview and to attend trustee meetings |
as observers | and will be given | more | ||||||
| details ofthe chanties aims snd activities and, ifafi trustees agree, they are thea pmposed as new trustees atthe subsequent | trustees meenng. | This pmcess allows | |||||||
| due consideration ofthe persons eligibility, personal competence, spemahst knowledge and stalls. |
|||||||||
| Induction and Training ofTrustees |
|||||||||
| Pollowing appointment, new trustees are introduced to the new role and directed to the trust deed and policies |
and procedures | adopted by | the charity. Direction is | ||||||
| given to anumber ofpublications fmm the charity commission are also provided including the guidance ofcharities on the advancement |
ofrehgion and | public | |||||||
| benefit and the welcome pack for Trustees. This ensures that new trustees are aware ofthe scope oftheir responsibilities | under the Charities | Act. | |||||||
| ' | |||||||||
| Risk Management | |||||||||
| Trustees assess the risks ofthe charity regularly at meetings and identify any major risks ofconcern snd these |
are addressed appropriately. |
Trustees are | satisfied | ||||||
| that systems are in place to manage the risks that are identified. In particular, insurance cover is in place for buildings and |
contents ss well as trustee liability | ||||||||
| insurance and these are kept under review annually. Proper criminal records bureau checks, supported by regularly reviewed |
policies are | made for all those | who | ||||||
| work at BPM including those who work with children or other vulnerable groups witlun the organisation. |
|||||||||
| OBJECTIVES AND ACTIVITIES | |||||||||
| The objrmtive ofthe charity are set out in the charities trust deed and are summansed as follows |
|||||||||
| Advancement ofeducation, |
|||||||||
| Relief ofperson suffering in conditions ofneed, hardship and distress, |
|||||||||
| Advancement ofHindu religion, |
|||||||||
| To advance the social, cultural aad sports recreation or other leisure activities with the object ofimproving the |
quality of | life. | |||||||
| Our Objectives | |||||||||
| Our objectives are set out to reflect our faith and community aims. Our trustees review these as an ongoing exercise to ensure |
our objectives | and activities continue | |||||||
| to reflect our mms la carrying out this review the trustees have coruidered the charity commission's general guidance on |
public benefit and in pamcular | its | |||||||
| supplementary public guidance on the advancement ofreligion for the public benefit. |
|||||||||
| Our aims remain to provide afaality where our members caa worship to provide a community facility for afl members in |
the | area ofbenefi | Our long | term | |||||
| ambition isto continue to build and provide first class facilities for afi our members. | |||||||||
| ACHIEVEMENTS AND PERFORMANCE | |||||||||
| Overview | |||||||||
| Year 2020,has been a very challenging year, not only for Birmingham Pragati Mendel, but the entire mankind |
throughout | this world. Everyone has suffered | in one | ||||||
| way or the other, due to Cowd-19 Pandemic BPM's Trustees are extremely proud ofthe Executive Committee, |
the enure | Management Committee and |
the Sub | ||||||
| Committees, for their total commitment and efforts in keeping the Samaj hall running snd also by keeping the community |
connected through | various zoom events m | |||||||
| 2020 through these cntical tunes. |
|||||||||
| BPMLeadership team took the challenge in avery positive manner, and utilised and navigated through these very challenging |
and critical times, exceptional | well. | |||||||
| Achievements | |||||||||
| While BPM hall was restricted from afl ofit normal activities due to COVIO-19 Major refurbishment plans were initiated: |
|||||||||
| -BPM hall, oflice, comdor and toilets were redecorated. | |||||||||
| -Central Heating and Plumbing was upgraded to make it more efiicient. |
|||||||||
| -Parts ofelemrical installations were completed and brought up to date. |
|||||||||
| -Renovanon ofthe Kitchen to bring it up to modem standards ofhealth and safety. | |||||||||
| Afl this above work would have proved tricky during normal nmes and would have coated more. |
|||||||||
| In 2020,BPM apphed and was successful for the Home Office Grant, for installing/upgrading security for Places ofWorship. |
Afi subsequent | work will | be carried out | ||||||
| in 202k |
| Unrestricted | Restricted | Total Funds | Total Funds | |||
|---|---|---|---|---|---|---|
| Notes | Funds | Funds | 31.12.20 | 31.12.19 | ||
| INCOhONG RESOURCES | 5 | 5 | ||||
| Incoming Resources from Generated | Funds | |||||
| Voluntary income |
32,522 | 5,901 | 38,423 | 35,120 | ||
| Investment income |
43 | 0 | 170 | |||
| Incoming Resources from Charitable | Activities | |||||
| Community and Religious Actnottes |
23,191 | 12,931 | 36,122 | 123,841 | ||
| Other Incoming Resources | 0 | 0 | 0 | 210 | ||
| TOTAL INCOMING RESOURCES | 159,341 | |||||
| RESOURCES EXPENDED | ||||||
| Costs ofGenerating Funds: |
||||||
| Costs ofgenerating voluntary income |
6 | 10,755 | 1,879 | 12,634 | 8,990 | |
| Charitable activities |
7 | 40,127 | 13,954 | 54,081 | 88,275 | |
| Governance costs |
5,908 | 0 | 5,908 | 6,324 | ||
| TOTAL RESOURCES EXPENDED | 103,589 | |||||
| NET INCOMING RESOURCES FORTHE YEAR | (1,034) | 2,999 | 1,965 | 55,752 | ||
| RECONCILIATION OF FUNDS |
||||||
| TOTAL FUNDS BROUGHT FORWARD | 635,616 | 174,564 | 810,180 | 754,428 | ||
| TRANSFER BETWEEN FUNDS | 158,860 | (158,860) | 0 | 0 | ||
| TOTAL FUNDS CARRIED FORWARD | 5793,442 | 818,703 | f812,145 | f810,180 |
| C ITT ANO RELIGIOUS ACTIVITIES |
Unrestricted | Rcstrlctetl | Total Funds | Total Punds | |||
|---|---|---|---|---|---|---|---|
| NOTES | Funds | Funds | 31.12.20 | 31.12.19 | |||
| f | f | f | |||||
| Halls, Rooms, Catering and Utensils Hire | 7.1 | 12ct74 | 0 | 12,974 | 63,601 | ||
| Annual BBQEvent | 7.2 | 0 | 0 | 0 | 8,650 | ||
| Navratri Festival and Haven Income | 7.3 | 6,939 | 0 | 6,939 | 6,442 | ||
| Diwali Programme Income |
7.4 | 576 | 0 | 576 | 4,573 | ||
| Indian Republic Day Income | 7.5 | 0 | 0 | 0 | 0 | ||
| Janmastmi Festival Income |
7.6 | 0 | 0 | 0 | 909 | ||
| Partner Charity Event | 7.7 | 0 | 12,316 | 12@16 | 0 | ||
| One DffBPMEvents | 7.8 | 2,452 | 0 | 2r452 | 3,892 | ||
| Hanuman Chalisa A Shiv Pooja |
7.9 | 250 | 0 | 250 | 3,690 | ||
| Shaadh Bhajsn Recital Programme | 7.10 | 0 | 0 | 0 | 3,490 | ||
| Sponsorship | 0 | 0 | 0 | 0 | |||
| Fees tk Sports Income | 0 | 570 | 570 | 898 | |||
| Functions A Stalls Sales | 0 | 0 | 0 | 835 | |||
| New Years Party Collection | 7.11 | 0 | 45 | 45 | 14,356 | ||
| Vrudh Samelan Collections | 0 | 0 | 0 | 7,232 | |||
| Woman's Network Income | 0 | 0 | 0 | 5,275 | |||
| 23,191 | 12,931 | 36,122 | 123,841 | ||||
| OTHER INCOMING RESOURCES | Unrestricted | Restricted | Total Funds | Total Funds | |||
| Funds | Funds | 31.12.20 | 31.12.19 | ||||
| 8 | 8 | f | |||||
| Registry Wedding Service Income |
0 | 0 | 0 | 210 | |||
| 0 | 0 | I | 210 | ||||
| COST OF GENERATING VOLUNTARY INCOME | |||||||
| Unrestricted | Restricted | Total Funds | Total Funds | ||||
| Funds | Funds | 31.12.20 | 31.12.19 | ||||
| 8 | 8 | ||||||
| Maintenance ofthe HaIl |
10,755 | 1,879 | 12,634 | 8,990 | |||
| 10,755 | 1,879 | 12,634 | 8,990 |
| 31.12.20 | 31.12.19 | |
|---|---|---|
| 8 | ||
| Income - Ticket Sales | 0 | 8,650 |
| 8,650 | ||
| Less: Catering sk Activity Expenses |
(6,446) | |
| *No event held due to COVID-19 | 2,204 | |
| NAVRATRI FESTIVAL AND HAVAN | ||
| Income | ||
| Haven and Donations | 6,148 | 2,878 |
| Entrance Fees | 0 | 1,284 |
| Asm Collection - Thali APledges | 791 | 2,280 |
| Less. Expenses | 6,939 0 |
6,442 ~377 |
| f6,939 | 66,065 |
| 7.4 | DIVVALI PROGRAMME | 31.12.20 | 31.12.19 | ||
|---|---|---|---|---|---|
| 8 | |||||
| Income | |||||
| Donations and Prizes |
576 | 4,573 | |||
| Entrance Fms | 0 | 0 | |||
| Charity Collections | 0 | 0 | |||
| RaS)eTicket Sales | 0 | 0 | |||
| Less:Expenses | 576 0 |
4,573 ~4,398 |
|||
| f576 | f175 | ||||
| eDiwali donations | |||||
| 7.5 | INDIAN REPUBLIC DAY CELEBRATION | ||||
| Income | |||||
| Donations | |||||
| Entrance Fees and RefSeTicket Sales | |||||
| Less:Expenses | |||||
| f0 | |||||
| e No event held due toCOVID-19 | |||||
| 7.6 | JANMASTAMI FESTIVAL | ||||
| Income | |||||
| Donations and Collections | 828 | ||||
| Aarti Collection | 81 | ||||
| 909 | |||||
| Less:Expenses | 0 | ||||
| 1909 | |||||
| "No event held due to COVID-19 | |||||
| 7.7 | PARTNER CHARITY EVENT | ||||
| Income | |||||
| Annual Parlner Charity Event | 12416 | 1,680 | |||
| Less:Expenses | 0 | 0 | |||
| Partner Dooations to NHS Hospital | (12,500) | (1,680) | |||
| 184 | |||||
| eDonation income was forPPE and these donations | were paid to University | Hospital ofBinaingham | (NHS) | ||
| 7.8 | ONE OFFBPMEVENTS | ||||
| Income | |||||
| Katha 61Chhopra Pooja an Zoom* | 2,452 | 384 | |||
| Childrens Parties |
0 | 835 | |||
| Other Events (Norinam, Kitchi and others) | 0 | 3,509 | |||
| 2,452 | 4,727 | ||||
| Less. Expenses | |||||
| Satyanaran Katha / Mataji Mandir (2014) Children's Parnes Other Events (Norinam, Kncht and others) |
0 0 ~81 |
0 (513) ~1,100 |
|||
| (81) | (1,613) | ||||
| 2,371 | 3,114 | ||||
| 'Donation income received for the events held online |
and out ofpocket expenses for expenditure |
| 31.12.20 | 31.1219 | ||
|---|---|---|---|
| 7.9 | HANUMAN CHALISA &SHIV POOJA |
I | |
| Income | |||
| Donations and Pledges |
250 | 3,690 | |
| Less. Expenses | 858 | ||
| 8250 | 62,832 | ||
| 7.10 | SHRADH BRAJAN RECITAL PROGRAMME | ||
| Income | |||
| Donanons and Aarti CoBemion |
3,490 | ||
| Lese Expenses | |||
| 80 | f3,490 | ||
| 7.11 | NEW YEARSEVEPARTY | ||
| Income | |||
| Ticket Revenue | 45 | 14,356 | |
| Less:Expenses | 100 | (9,738 | |
| 8145 | 54,618 |
| Total | Total | Total | |||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Governance | Charitable | Activities | Activities | ||||||||||||
| Activities | Activities | 31.12.20 | 31.12 | 19 | |||||||||||
| 8 | f | f | f, | ||||||||||||
| Water Rates | 63 | 566 | 628 | 1,682 | |||||||||||
| Insurance | 145 | lglY/ | 1,452 | 1,454 | |||||||||||
| Electricity | 307 | 2,761 | 3,068 | 2,632 | |||||||||||
| Gas | 181 | 1,626 | 1,806 | 2,274 | |||||||||||
| Postage, Telephone and |
ITCosts | 119 | 1,074 | 1,193 | 1,389 | ||||||||||
| Printing Stationery Pubhcity |
and Advertising | 11 | 97 | 108 | 0 | ||||||||||
| Security Costs - Alarm | 102 | 918 | 1,020 | 2,108 | |||||||||||
| Management Meeungs |
IkAGM Expenses | 32 | 35 | 0 | |||||||||||
| Depreciation - Freehold | Buildmg | 1,506 | 13,552 | 15,057 | 15,057 | ||||||||||
| Depreciation - Fixtures | and Fittings | 1,699 | 15,291 | It(991 | 12,516 | ||||||||||
| Depreciation - Utensils | 22 | 202 | 224 | 249 | |||||||||||
| 54,158 | f37,425 | 841,583 | 539,36I | ||||||||||||
| 9 | GOVERNANCE COSTS | 31.12.20 | 31.12.19 | ||||||||||||
| f | f. | ||||||||||||||
| Accountancy and Independent |
Examiners | Fees | 1,750 | 1,750 | |||||||||||
| Legal Costs - Community Documentation |
0 | 558 | |||||||||||||
| Bank Charges | 0 | 80 | |||||||||||||
| Bad Debts Written Off | 0 | 0 | |||||||||||||
| Support Costs (SeeNote 8) | 4,158 | 3,936 | |||||||||||||
| f6,324 | |||||||||||||||
| 10 | DESIGNATED INCOME FUNDS | ||||||||||||||
| This represents the committed |
expenditure | (as per accounting | policy note | 11)as agreed and | approved | by the trustees | and | ||||||||
| management committee, |
as under: | ||||||||||||||
| 31.12.20 | 31.12.19 | ||||||||||||||
| f | |||||||||||||||
| Charitable Causes |
5,000 | 5,000 | |||||||||||||
| Proposed Side Storage / | Kitchen | 30,000 | 0 | ||||||||||||
| India Rehef Fund | 25,000 | 0 | |||||||||||||
| Other Building Improvement | and Maintenance | Fund | 10,000 | 60,000 | |||||||||||
| Telephony fk Website Development |
3,500 | 3,500 | |||||||||||||
| 873,500 | 668,500 | ||||||||||||||
| 11 | MOVEMENTS IN FUNDS | NET | |||||||||||||
| AT | MOVEMENT | AT | |||||||||||||
| NOTE | 01.01.20 | IN FUNDS | 31.12.20 | ||||||||||||
| f. | f | ||||||||||||||
| General Purpose Income | Funds | (SeePage | 6) | 635,616 | (1,034) | 634,582 | |||||||||
| Transfer Fmm Restricted Transfer ToDesignated |
Funds Funds |
10 | 0 (68,500) 567,116 |
158,860 ~5,000 152,826 |
158,860 ~73,500 719,942 |
||||||||||
| UNRSSTRICTED DESIGNATED | INCOME FUNDS | ||||||||||||||
| Designated Income Funds |
0 | 0 | 0 | ||||||||||||
| Transfer From General Purpose | Funds | 10 | 68,500 | 5,000 | 73400 | ||||||||||
| 68,500 | 5,000 | 73,500 | |||||||||||||
| Restricted Income Funds | 13 | 174,565 | 2,999 | 177,563 | |||||||||||
| Transfer From General Purpose | Funds | 0 | (158,860) | ~158,860 | |||||||||||
| 174,565 | 18,703 | ||||||||||||||
| TOTAL FUNDS | f810,180 | 81,965 | 5812,145 |
| RESTRICTED FUNDS' INCOME AND EXPENDITURE |
RESTRICTED FUNDS' INCOME AND EXPENDITURE |
|||||||
|---|---|---|---|---|---|---|---|---|
| (a) ~Gu'sruti |
(b) KMK |
(c) BPM |
(6) Woman' s |
(e) Revaben |
Rtutrtcted Donation |
31.12.20 | 31.12.19 | |
| Education | Youth | Network | Education | Fund | TOTAL | TOTAL | ||
| INCOME | ||||||||
| Donations A Sponsors Mandir Safe Donations FeesIt Sports Income Functions, Events RStsEs Sales New Years Party Collection Woman's Network Income Vrudh Samelan Collections Bank Interest Recetvtxt Transfer ofBank Interest from Revaben Educahon Trust* |
0 | (100) 0 570 0 45 0 0 0 0 0 515 |
0 0 0 12,316 0 0 0 0 0 0 12,316 |
0 | 6,001 0 0 0 0 0 0 0 0 0 6,001 |
5,901 0 570 12,316 45 0 0 0 0 0 18,832 |
10,734 0 898 835 14,356 5,275 7232 0 0 0 39,328 |
|
| LESS:EXPENSES Sports Activities, Hall Hire Tmphies /k Refreshments Football, Cricket dr Other Sports Catering Costs A Refreshments Krish Milan Kendra Expenses Rehgious Functions Teachers A Examination Fees Coach Hire A Transport Costs Funchons, Events /I Stalls Expenses New Years Party Expenses Printing, Stationery RPostage Capital Expenditure R Maint'ce Sundry ItCleaaing Expenses Transfer ofBank Interest TfrofSurplus Restricted Funds |
0 0 0 0 0 0 0 0 0 0 0 0 0 0 13,503 13,503 |
0 0 0 0 0 0 0 0 0 0 0 0 0 0 42,458 42,458 |
0 0 1,534 0 0 0 0 0 0 (100) 0 0 0 0 42,681 44,135 |
0 0 0 0 0 0 0 0 12,500 0 0 0 0 0 9,981 22,481 |
0 0 0 0 0 0 0 0 0 0 0 0 0 0 10,000 10,000 |
0 0 0 0 0 0 0 0 0 0 0 692 1,187 0 19,921 21,800 |
0 0 1,554 0 0 0 0 0 12400 (100) 0 692 1,187 0 138,544 154,377 |
0 0 906 0 0 0 0 3,814 513 9,738 0 0 0 0 0 14,970 |
| RESTRICTED FUNDS' | ||||||||
| SURPLUS/(DEFICIT) IN YEAR | (13,503) | (42,458) | (43,620) | (10,165) | (10,000) | (15,799) | (135,545) | 24,358 |
| BALANCES B/F ASAT31DECEMBER 2019 |
13,503 | 44,458 | 48,620 | 12,165 | 10,000 | 25,502 | 154,247 | 131,057 |
| BALANCES C/F ASAT 31DECEMBER 2020 |
50 | 52,000 | 85,000 | 50 | 89,703 | f18703 | f155416 |
| NOTES TO |
THE FINANCIAL STATEM | ENTS FORTHE | YEARENDED 31D | ECEMBER2020 |
|---|---|---|---|---|
| TANGIBLE FIXEDASSETS | Furniture | |||
| Land snd | Fixtures ft | |||
| ~Bufidin s |
~Kui ment |
Utensils | TOTAL | |
| f | ||||
| COST | ||||
| At I January 2020 | 752,865 | 232,212 | 6,419 | 991,496 |
| Additions in Year |
0 | 58,394 | 0 | 58,394 |
| Disposals in Year | 0 | 0 | 0 | 0 |
| 752,865 | 290606 | 6419 | 1,049,890 | |
| DEPRECIATION | ||||
| At 31December 2019 | 231,708 | 167,520 | 4,176 | 403,404 |
| Charge for the Year | 15,057 | 16,991 | 224 | 32.272 |
| Written offon Disposals | 0 | 0 | 0 | 0 |
| 246,765 | 184,511 | 4400 | 435,676 | |
| NET BOOK VALUE | ||||
| AT31DECEMBER 2020 | f506,100 | f106,095 | f2,019 | f614214 |
| AT 31December 2019 | f521,157 | f64,692 | 12,242 | f588,092 |
| 15 | DEBTORSAND PREPAYMENT | S | 31.12.20 | 31.12.19 | ||
|---|---|---|---|---|---|---|
| Insurance Prepaid | 1,082 | 1,134 | ||||
| Oifi Aid Rebate - Provision | 1,212 | 14,779 | ||||
| Sponsors fcDonauons Outstanding |
0 | 2,751 | ||||
| f2294 | 118,664 | |||||
| 16 | BALANCES AT BANK | |||||
| Barclays Bank - BPMMain Current Account | 96,231 | 130,176 | ||||
| - BPMMain High Interest | Account | 54,398 | 54,355 | |||
| - Donations Scheme Account |
14,838 | 4,511 | ||||
| HSBCBank - BPMYSA Youth Current |
Account | 30,754 8196,222 |
18,987 f208,029 |
|||
| 17 | CASH IN HAND | |||||
| Cash In Hand - BPMAccount Cash In Hand - BPMYSA * |
0 65 |
0 87 |
||||
| 187 | ||||||
| shanked in 2021 |
||||||
| 18 | CREDITORS - amounts due within |
one | year | |||
| Hall Hire Deposits and Payments | in Advance | 0 | 0 | |||
| Hall Hire Refundable Deposits |
300 | 400 | ||||
| Creditors - Monies outstanrhng to |
suppliers | and committee members* | 0 | 3,182 | ||
| Accruals - pmvistons for costs incurred |
and | invoiced lateff v | 1,750 | 2,510 | ||
| 52,050 | I6,092 |