##
##
##
##
||PAGE|
|---|---|
|REPORT OF THE TRUSTEES|2-5|
|INDEPENDENT EXAMINER'S REPORT||
|STATEMENT OF FINANCIAL ACTIVITIES||
|BALANCE SHEET||
|NOTES TO THE FINANCIAL STATEMENTS|9 - 16|
##
##
##
##
|Governing
Document||||||||||
|---|---|---|---|---|---|---|---|---|---|
|Shree Birmingham
Pragati Mendel "BPM'* is constituted
as acharitable
trust registered
with the Charity Commission
in||1982under charity||||number 513210.Itis||||
|governed
by a deed oftrust last updated
in September 2017.||||||||||
|Organisstional
Structure||||||||||
|The charity trustees are responsible
for the general control and management
ofthe charity. Trustees give their|time freely||and|receive no|remuneration||or other|||
|financial benefits.||||||||||
|The trustees meet together
as abody regularly
and are responsible
for all decisions taken in relation to running|ofthe organisation
and the activities provided
by|||||||||
|the charity
To assist in the smooth running ofthe charity, the trustees have set up amanagement
committee consisting of|||the|executive team, management||||||
|committee and sub-committees.
The executive team and the management
committee sre delegated
with the responsibility|||for|the day-to-day||management||ofthe||
|building,
its facilities and events snd to report back with recommendations
to the trustees at predetermined
joist consultanon||||meetings.||||||
|Recruitment
and appointment
ofTrustees||||||||||
|The existing trustees are responsible
for the recruitment
ofnew trustees but in so doing the trustees seek views|and recommendations
ofthe|||||executive|Trustees|||
|believe this appmach
ensures that new trustees are respected members
and also have the required
skills, aptitude,
management||||skills aad|knowledge of|||||
|governance
to cauy out the role.||||||||||
|In selecting new trustees, we seek to identify people who attend events and functions organised
by the charity|and are willing|||to volunteer|to help in broader|||||
|community
work organised
by the charity. Potential
trustrms
are mvited to attend an mterview
and to attend trustee meetings||||as observers|and will be given||||more|
|details ofthe chanties aims snd activities and, ifafi trustees agree, they are thea pmposed as new trustees atthe subsequent|||trustees meenng.|||This pmcess allows||||
|due consideration
ofthe persons eligibility,
personal competence,
spemahst
knowledge
and stalls.||||||||||
|Induction
and Training ofTrustees||||||||||
|Pollowing
appointment,
new trustees are introduced
to the new role and directed to the trust deed and policies|and procedures|||adopted by|the charity. Direction is|||||
|given to anumber ofpublications
fmm the charity commission
are also provided
including
the guidance ofcharities on the advancement|||||ofrehgion and|||public||
|benefit and the welcome pack for Trustees. This ensures that new trustees are aware ofthe scope oftheir responsibilities||under the Charities||||Act.||||
|'||||||||||
|Risk Management||||||||||
|Trustees assess the risks ofthe charity regularly
at meetings
and identify
any major risks ofconcern snd these|are addressed
appropriately.||||Trustees are|||satisfied||
|that systems are in place to manage the risks that are identified.
In particular,
insurance cover is in place for buildings
and|||contents ss well as trustee liability|||||||
|insurance
and these are kept under review annually.
Proper criminal records bureau checks, supported
by regularly
reviewed||||policies are|made for all those||||who|
|work at BPM including
those who work with children or other vulnerable
groups witlun the organisation.||||||||||
|OBJECTIVES AND ACTIVITIES||||||||||
|The objrmtive ofthe charity are set out in the charities trust deed and are summansed
as follows||||||||||
|Advancement
ofeducation,||||||||||
|Relief ofperson suffering
in conditions ofneed, hardship
and distress,||||||||||
|Advancement
ofHindu religion,||||||||||
|To advance the social, cultural
aad sports recreation or other leisure activities with the object ofimproving
the|quality of|life.||||||||
|Our Objectives||||||||||
|Our objectives are set out to reflect our faith and community
aims. Our trustees review these as an ongoing exercise to ensure||||our objectives||and activities continue||||
|to reflect our mms
la carrying
out this review the trustees have coruidered
the charity commission's
general guidance
on||public benefit and in pamcular||||||its||
|supplementary
public guidance
on the advancement
ofreligion for the public benefit.||||||||||
|Our aims remain to provide afaality where our members caa worship to provide a community
facility for afl members
in|||the|area ofbenefi||Our long|term|||
|ambition isto continue to build and provide first class facilities for afi our members.||||||||||
|ACHIEVEMENTS AND PERFORMANCE||||||||||
|Overview||||||||||
|Year 2020,has been a very challenging
year, not only for Birmingham
Pragati Mendel, but the entire mankind|throughout||this world. Everyone has suffered||||||in one|
|way or the other, due to Cowd-19 Pandemic
BPM's Trustees are extremely
proud ofthe Executive Committee,|the enure||Management
Committee
and|||||the Sub||
|Committees,
for their total commitment
and efforts in keeping the Samaj hall running
snd also by keeping the community|||connected through|||various zoom events m||||
|2020 through
these cntical tunes.||||||||||
|BPMLeadership
team took the challenge
in avery positive manner,
and utilised and navigated
through
these very challenging||||and critical times, exceptional|||||well.|
|Achievements||||||||||
|While BPM hall was restricted
from afl ofit normal activities due to COVIO-19 Major refurbishment
plans were initiated:||||||||||
|-BPM hall, oflice, comdor and toilets were redecorated.||||||||||
|-Central Heating and Plumbing
was upgraded to make it more efiicient.||||||||||
|-Parts ofelemrical
installations
were completed
and brought
up to date.||||||||||
|-Renovanon ofthe Kitchen to bring it up to modem standards ofhealth and safety.||||||||||
|Afl this above work would have proved tricky during
normal nmes and would have coated more.||||||||||
|In 2020,BPM apphed
and was successful for the Home Office Grant, for installing/upgrading
security for Places ofWorship.||||Afi subsequent||work will||be carried out||
|in 202k||||||||||
##
##
##
##
##
##
##
##
##
##
##
||||Unrestricted|Restricted|Total Funds|Total Funds|
|---|---|---|---|---|---|---|
|||Notes|Funds|Funds|31.12.20|31.12.19|
|INCOhONG RESOURCES||||5||5|
|Incoming Resources from Generated|Funds||||||
|Voluntary
income|||32,522|5,901|38,423|35,120|
|Investment
income|||43|0||170|
|Incoming Resources from Charitable|Activities||||||
|Community
and Religious Actnottes|||23,191|12,931|36,122|123,841|
|Other Incoming Resources|||0|0|0|210|
|TOTAL INCOMING RESOURCES||||||159,341|
|RESOURCES EXPENDED|||||||
|Costs ofGenerating
Funds:|||||||
|Costs ofgenerating
voluntary
income||6|10,755|1,879|12,634|8,990|
|Charitable
activities||7|40,127|13,954|54,081|88,275|
|Governance
costs|||5,908|0|5,908|6,324|
|TOTAL RESOURCES EXPENDED||||||103,589|
|NET INCOMING RESOURCES FORTHE YEAR|||(1,034)|2,999|1,965|55,752|
|RECONCILIATION
OF FUNDS|||||||
|TOTAL FUNDS BROUGHT FORWARD|||635,616|174,564|810,180|754,428|
|TRANSFER BETWEEN FUNDS|||158,860|(158,860)|0|0|
|TOTAL FUNDS CARRIED FORWARD|||5793,442|818,703|f812,145|f810,180|
##
##
##
|C
ITT ANO RELIGIOUS ACTIVITIES||Unrestricted|Rcstrlctetl|Total Funds|||Total Punds|
|---|---|---|---|---|---|---|---|
||NOTES|Funds|Funds|31.12.20|||31.12.19|
||||f|f|||f|
|Halls, Rooms, Catering and Utensils Hire|7.1|12ct74|0|12,974|||63,601|
|Annual BBQEvent|7.2|0|0|0|||8,650|
|Navratri Festival and Haven Income|7.3|6,939|0|6,939|||6,442|
|Diwali Programme
Income|7.4|576|0|576|||4,573|
|Indian Republic Day Income|7.5|0|0|0|||0|
|Janmastmi
Festival Income|7.6|0|0|0|||909|
|Partner Charity Event|7.7|0|12,316|12@16|||0|
|One DffBPMEvents|7.8|2,452|0|2r452|||3,892|
|Hanuman
Chalisa A Shiv Pooja|7.9|250|0|250|||3,690|
|Shaadh Bhajsn Recital Programme|7.10|0|0|0|||3,490|
|Sponsorship||0|0|0|||0|
|Fees tk Sports Income||0|570|570|||898|
|Functions A Stalls Sales||0|0|0|||835|
|New Years Party Collection|7.11|0|45|45|||14,356|
|Vrudh Samelan Collections||0|0|0|||7,232|
|Woman's Network Income||0|0|0|||5,275|
|||23,191|12,931|36,122|||123,841|
|OTHER INCOMING RESOURCES|Unrestricted|Restricted|Total Funds||Total Funds|||
||Funds|Funds|31.12.20|||31.12.19||
|||8|8|||f||
|Registry Wedding
Service Income|0|0|0|||210||
|||0|0||I|210||
|COST OF GENERATING VOLUNTARY INCOME||||||||
||Unrestricted|Restricted|Total Funds||Total Funds|||
||Funds|Funds|31.12.20|||31.12.19||
|||8|8|||||
|Maintenance
ofthe HaIl|10,755|1,879|12,634|||8,990||
||10,755|1,879|12,634|||8,990||
##
##
##
||31.12.20|31.12.19|
|---|---|---|
||8||
|Income - Ticket Sales|0|8,650|
|||8,650|
|Less: Catering
sk Activity Expenses||(6,446)|
|*No event held due to COVID-19||2,204|
|NAVRATRI FESTIVAL AND HAVAN|||
|Income|||
|Haven and Donations|6,148|2,878|
|Entrance Fees|0|1,284|
|Asm Collection - Thali APledges|791|2,280|
|Less. Expenses|6,939
0|6,442
~377|
||f6,939|66,065|
##
|7.4|DIVVALI PROGRAMME||31.12.20||31.12.19|
|---|---|---|---|---|---|
||||8|||
||Income|||||
||Donations
and Prizes||576||4,573|
||Entrance Fms||0||0|
||Charity Collections||0||0|
||RaS)eTicket Sales||0||0|
||Less:Expenses||576
0||4,573
~4,398|
||||f576||f175|
||eDiwali donations|||||
|7.5|INDIAN REPUBLIC DAY CELEBRATION|||||
||Income|||||
||Donations|||||
||Entrance Fees and RefSeTicket Sales|||||
||Less:Expenses|||||
||||f0|||
||e No event held due toCOVID-19|||||
|7.6|JANMASTAMI FESTIVAL|||||
||Income|||||
||Donations and Collections||||828|
||Aarti Collection||||81|
||||||909|
||Less:Expenses||||0|
||||||1909|
||"No event held due to COVID-19|||||
|7.7|PARTNER CHARITY EVENT|||||
||Income|||||
||Annual Parlner Charity Event||12416||1,680|
||Less:Expenses||0||0|
||Partner Dooations to NHS Hospital||(12,500)||(1,680)|
||||184|||
||eDonation income was forPPE and these donations|were paid to University|Hospital ofBinaingham|(NHS)||
|7.8|ONE OFFBPMEVENTS|||||
||Income|||||
||Katha 61Chhopra Pooja an Zoom*||2,452||384|
||Childrens
Parties||0||835|
||Other Events (Norinam, Kitchi and others)||0||3,509|
||||2,452||4,727|
||Less. Expenses|||||
||Satyanaran
Katha
/ Mataji Mandir (2014)
Children's
Parnes
Other Events (Norinam, Kncht and others)||0
0
~81||0
(513)
~1,100|
||||(81)||(1,613)|
||||2,371||3,114|
||'Donation
income received for the events held online|and out ofpocket expenses for expenditure||||
##
|||31.12.20|31.1219|
|---|---|---|---|
|7.9|HANUMAN
CHALISA &SHIV POOJA||I|
||Income|||
||Donations
and Pledges|250|3,690|
||Less. Expenses||858|
|||8250|62,832|
|7.10|SHRADH BRAJAN RECITAL PROGRAMME|||
||Income|||
||Donanons
and Aarti CoBemion||3,490|
||Lese Expenses|||
|||80|f3,490|
|7.11|NEW YEARSEVEPARTY|||
||Income|||
||Ticket Revenue|45|14,356|
||Less:Expenses|100|(9,738|
|||8145|54,618|
##
##
##
##
|||||||||||||Total||Total|Total|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||Governance|||Charitable|Activities||Activities||
|||||||||Activities|||Activities|31.12.20||31.12|19|
||||||||||8||f|f||f,||
||Water Rates|||||||||63|566|628||1,682||
||Insurance|||||||||145|lglY/|1,452||1,454||
||Electricity|||||||||307|2,761|3,068||2,632||
||Gas|||||||||181|1,626|1,806||2,274||
||Postage, Telephone
and|ITCosts||||||||119|1,074|1,193||1,389||
||Printing
Stationery Pubhcity||and Advertising|||||||11|97|108|||0|
||Security Costs - Alarm|||||||||102|918|1,020||2,108||
||Management
Meeungs|IkAGM Expenses|||||||||32|35|||0|
||Depreciation - Freehold|Buildmg||||||1,506|||13,552|15,057||15,057||
||Depreciation - Fixtures|and Fittings||||||1,699|||15,291|It(991||12,516||
||Depreciation - Utensils|||||||||22|202|224||249||
|||||||||54,158|||f37,425|841,583||539,36I||
|9|GOVERNANCE COSTS|||||||31.12.20||||31.12.19||||
||||||||||f|||f.||||
||Accountancy
and
Independent|||Examiners|Fees|||1,750||||1,750||||
||Legal Costs - Community
Documentation|||||||||0||558||||
||Bank Charges|||||||||0||80||||
||Bad Debts Written Off|||||||||0||0||||
||Support Costs (SeeNote 8)|||||||4,158||||3,936||||
|||||||||||||f6,324||||
|10|DESIGNATED INCOME FUNDS|||||||||||||||
||This represents
the committed|||expenditure|(as per accounting||policy note|11)as agreed and|approved||by the trustees|and||||
||management
committee,|as under:||||||||||||||
|||||||||31.12.20||||31.12.19||||
|||||||||||||f||||
||Charitable
Causes|||||||5,000||||5,000||||
||Proposed Side Storage /|Kitchen||||||30,000||||0||||
||India Rehef Fund|||||||25,000||||0||||
||Other Building Improvement||and Maintenance|||Fund||10,000||||60,000||||
||Telephony
fk Website Development|||||||3,500||||3,500||||
|||||||||873,500||||668,500||||
|11|MOVEMENTS IN FUNDS||||||||||NET|||||
||||||||AT|||MOVEMENT|||AT|||
|||||||NOTE|01.01.20|||IN FUNDS|||31.12.20|||
||||||||f.||||f|||||
||General Purpose Income|Funds||(SeePage|6)||635,616||||(1,034)||634,582|||
||Transfer Fmm Restricted
Transfer ToDesignated|Funds
Funds||||10|0
(68,500)
567,116|||158,860
~5,000
152,826|||158,860
~73,500
719,942|||
||UNRSSTRICTED DESIGNATED|||INCOME FUNDS||||||||||||
||Designated
Income Funds|||||||0|||0||0|||
||Transfer From General Purpose|||Funds||10|68,500||||5,000||73400|||
||||||||68,500||||5,000||73,500|||
||Restricted Income Funds|||||13|174,565||||2,999||177,563|||
||Transfer From General Purpose|||Funds||||0|||(158,860)||~158,860|||
||||||||174,565||||||18,703|||
||TOTAL FUNDS||||||f810,180||||81,965||5812,145|||
##
##
|RESTRICTED FUNDS'
INCOME AND EXPENDITURE|RESTRICTED FUNDS'
INCOME AND EXPENDITURE||||||||
|---|---|---|---|---|---|---|---|---|
||(a)
~Gu'sruti|(b)
KMK|(c)
BPM|(6)
Woman' s|(e)
Revaben|Rtutrtcted
Donation|31.12.20|31.12.19|
||Education||Youth|Network|Education|Fund|TOTAL|TOTAL|
|INCOME|||||||||
|Donations A Sponsors
Mandir Safe Donations
FeesIt Sports Income
Functions, Events RStsEs Sales
New Years Party Collection
Woman's Network Income
Vrudh Samelan Collections
Bank Interest Recetvtxt
Transfer ofBank Interest
from Revaben Educahon Trust*||0|(100)
0
570
0
45
0
0
0
0
0
515|0
0
0
12,316
0
0
0
0
0
0
12,316|0|6,001
0
0
0
0
0
0
0
0
0
6,001|5,901
0
570
12,316
45
0
0
0
0
0
18,832|10,734
0
898
835
14,356
5,275
7232
0
0
0
39,328|
|LESS:EXPENSES
Sports Activities, Hall Hire
Tmphies
/k Refreshments
Football, Cricket dr Other Sports
Catering Costs A Refreshments
Krish Milan Kendra Expenses
Rehgious Functions
Teachers A Examination
Fees
Coach Hire A Transport Costs
Funchons, Events /I Stalls Expenses
New Years Party Expenses
Printing,
Stationery RPostage
Capital Expenditure R Maint'ce
Sundry ItCleaaing Expenses
Transfer ofBank Interest
TfrofSurplus Restricted Funds|0
0
0
0
0
0
0
0
0
0
0
0
0
0
13,503
13,503|0
0
0
0
0
0
0
0
0
0
0
0
0
0
42,458
42,458|0
0
1,534
0
0
0
0
0
0
(100)
0
0
0
0
42,681
44,135|0
0
0
0
0
0
0
0
12,500
0
0
0
0
0
9,981
22,481|0
0
0
0
0
0
0
0
0
0
0
0
0
0
10,000
10,000|0
0
0
0
0
0
0
0
0
0
0
692
1,187
0
19,921
21,800|0
0
1,554
0
0
0
0
0
12400
(100)
0
692
1,187
0
138,544
154,377|0
0
906
0
0
0
0
3,814
513
9,738
0
0
0
0
0
14,970|
|RESTRICTED FUNDS'|||||||||
|SURPLUS/(DEFICIT) IN YEAR|(13,503)|(42,458)|(43,620)|(10,165)|(10,000)|(15,799)|(135,545)|24,358|
|BALANCES B/F
ASAT31DECEMBER 2019|13,503|44,458|48,620|12,165|10,000|25,502|154,247|131,057|
|BALANCES C/F
ASAT 31DECEMBER 2020|50|52,000|85,000||50|89,703|f18703|f155416|
##
##
|NOTES TO
|THE FINANCIAL STATEM|ENTS FORTHE|YEARENDED 31D|ECEMBER2020|
|---|---|---|---|---|
|TANGIBLE FIXEDASSETS||Furniture|||
||Land snd|Fixtures ft|||
||~Bufidin
s|~Kui
ment|Utensils|TOTAL|
||f||||
|COST|||||
|At I January 2020|752,865|232,212|6,419|991,496|
|Additions
in Year|0|58,394|0|58,394|
|Disposals in Year|0|0|0|0|
||752,865|290606|6419|1,049,890|
|DEPRECIATION|||||
|At 31December 2019|231,708|167,520|4,176|403,404|
|Charge for the Year|15,057|16,991|224|32.272|
|Written offon Disposals|0|0|0|0|
||246,765|184,511|4400|435,676|
|NET BOOK VALUE|||||
|AT31DECEMBER 2020|f506,100|f106,095|f2,019|f614214|
|AT 31December 2019|f521,157|f64,692|12,242|f588,092|
|15|DEBTORSAND PREPAYMENT|S|||31.12.20|31.12.19|
|---|---|---|---|---|---|---|
||Insurance Prepaid||||1,082|1,134|
||Oifi Aid Rebate - Provision||||1,212|14,779|
||Sponsors fcDonauons
Outstanding||||0|2,751|
||||||f2294|118,664|
|16|BALANCES AT BANK||||||
||Barclays Bank - BPMMain Current Account||||96,231|130,176|
||- BPMMain High Interest|||Account|54,398|54,355|
||- Donations
Scheme Account||||14,838|4,511|
||HSBCBank
- BPMYSA Youth Current|||Account|30,754
8196,222|18,987
f208,029|
|17|CASH IN HAND||||||
||Cash In Hand - BPMAccount
Cash In Hand - BPMYSA *||||0
65|0
87|
|||||||187|
||shanked
in 2021||||||
|18|CREDITORS - amounts
due within|one|year||||
||Hall Hire Deposits and Payments|in Advance|||0|0|
||Hall Hire Refundable
Deposits||||300|400|
||Creditors - Monies outstanrhng
to|suppliers||and committee members*|0|3,182|
||Accruals - pmvistons
for costs incurred||and|invoiced lateff v|1,750|2,510|
||||||52,050|I6,092|