2022-06-30-accounts - Rotary Club Of Dronfield Benevolent Fund

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Trustees’ Annual Report for the period

From 1 July 2021 Period start date To 30 June 2022 Period end date Charity name: ROTARY CLUB OF DRONFIELD BENEVOLENT FUND Charity registration number: 513119

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Extracted from the Deed of Trust: Charity Funds raised: ‘are for the benefit of the poor and needy or to or for the benefit of other such charitable institutions, societies and objects as the Club shall in duly constituted meeting from time to time direct’.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	-- Support of local charitable organisations, especially those dealing with disability and hardship. -- Support of local schools. -- Support of poor pupils and students in Nepal. -- Support special assistance covid food banks, local & Nepal. -- Support of Ukraine & its refugees. -- Water Aid to Yemen through Aquabox.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have paid due regard to the CC guidance as set out in PB1, PB2 and PB3.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Where relevant, when making a grant there is a preference to make a contribution towards the final amount to be raised so as to require some self help from the beneficiary.
Policy on social investment including program related investment	Para 1.38	There are no investments, only bank accounts.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	*The charity provides practical personal* *and financial support to needy* *organisations, local, national and* *international. We make a difference by* *improving their individual and corporate* *circumstances.*

Additional information (optional) You may choose to include further statements where relevant about:

Performance of fundraising activities against objectives set.	Para 1.41	The major funds-raisers have always raised funds close to expectations. Other smaller events have supplemented the total.
Investment performance against objectives	Para 1.41	No investments
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	All bank accounts retain a good positive balance.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Aim to hold sufficient reserves to fund each adopted Nepal student until end of course (ref Fishtail Fund).
Amount of reserves held	Para 1.22
Reasons for holding zero reserves	Para 1.22	Not applicable
Details of fund materially in deficit	Para 1.24	Not applicable
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	The aging of existing club members and recruitment of new members is a major area of focus.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	1. Santa’s Sleigh bucket collections. 2. The local community lottery. 3. Specific donations to support students in Nepal. 4. Ukraine bucket collections. 5. Rotary Grants
Investment policy and objectives including any social investment policy adopted	Para 1.46	No financial investments, only bank accounts.
A description of the principal risks facing the charity	Para 1.46	No current financial risk. Bank balances always positive. Club membership a key issue, with average age increasing.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Trust Deed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated, with 4 trustees.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	New trustees are selected by existing trustees. However, the Rotary Club members are invited to make nominations, but some candidates back out when trustee responsibilities are described.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Before appointing a new trustee – -- An initial session (in person or zoom) is set up to clarify responsibilities. -- Past minutes are distributed. -- The Char. Comm. trustee information documents are issued. -- Other materials are provided including public benefit documents PB1, PB2, PB3. -- A final Q & A session is set up before acceptance of the trustee role. -- A trustee must be a member of the Rotary Club of Dronfield.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	-- The trust is managed by the trustees. -- The trust’s ‘parents’ are a Rotary Club with standard Rotary structure of President, President Elect, Secretary and Treasurer. -- The club created the trust to manage its charity finances. The club members are the main helpers of the trust’s charity projects.
Relationship with any related parties	Para 1.51	Joint project with another independent Rotary club in Nepal for 13 years. This project supports students in Nepal.
Other

Reference and Administrative details

Charity name	Rotary Club of Dronfield Benevolent Fund
Other name the charity uses	Despite the correct use of the above name and making the distinction between Club and Charity, nevertheless known locally as the Rotary Club of Dronfield or Rotary in Dronfield.

Registered charity number	513119
Charity’s principal address	3 Gelderd Place, Dronfield, Derbyshire S18 1TB . For all financial matters (e.g. contact with banks, HMRC, charities commission) : 31 West Croft Drive, Inkersall, Chesterfield, Derbyshire S43 3GA

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Michael Whetton	Chair & Treasurer
Brian Simpson	International Leader
Alan Hepworth	CommunityLeader	Started 13.09.2021	ExistingTrustees
Robert Barron	Youth Organiser	Started 13.09.2021	ExistingTrustees
David Lumb	Fishtail Leader	Retired 13.09.2021

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
		There is no property held by the charity.

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	None
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
		No advisers



Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Michael Arthur Whetton	Brian George Simpson
	Chair & Treasurer	Trustee

ROTARY CLUB OF DRONFIELD

Year Ended 30 June 2022

CHARITY ACCOUNTS - RECEIPTS and PAYMENTS

Receipts

DTC RJCA Bank Interest Santa - Dronfield Town Council Foundation Donation (IW) Burns Night Knitting for Homeless -Paypal Foundation Quiz Night Gift Aid for GCF Santa Paypal Santa DONR Santa Justgiving Nepal Jewels Knitting for Homeless - NEDDC Gift Aid for Foundation Profit from Charity Dinner Foundation £2's GlobalGiving for Yemen via Aquabox Ukraine Abroad - Donations Santa's Sleigh Bucket Collections Surplus Event - Charter Desert Balloons Foundation Collections 1. Charity Account - MAIN 1a. General Charity Fund Santa Sleigh GASDS Top Up ref Dec 2021 Add Lottery Benefit 1a. Total for General Charity Fund Grant for Ukraine Local - Journals Eng/Ukr/ Rusian Ukraine Abroad - Gift Aid Ukraine Abroad - GASDS Foundation Mask Sales Transfer: In/Out cheque correction to Club Subtotal -- Wine Tasting Profit Fashion Shows Santa Sleigh Gift Aid Santa SumUp Card Rdr Fundraise Ann Ward Ukraine Abroad - Buckets Ukraine Abroad - SumUp	Y/E 2022 21.00 0.00 0.00 322.54 0.00 6728.00 1471.70 21.25 1373.00 187.86 600.00 125.00 390.22 400.00 1242.00 207.00 375.00 - - - - - - - - - - - - - - 1.00 2573.00 3951.00 - 3623.00	Restricted Restricted Restricted Restricted Restricted Restricted Restricted 19989.57 3623.00 23612.57	Y/E 2021 409.21 132.54 4.67 - 500.00 645.00 148.00 - - - - - - - - - - 500.00 50.00 597.50 304.00 80.00 360.00 135.00 557.00 10.00 100.25 61.50 180.80 145.00 0.00 - 14138.56 - 3623.00	Details Y/E 2022 500 + 100 558 + 534 + 150 Restricted 19059.03 3623.00 22682.03
	23612.57		22682.03

Gift Aid for FF/Education donations Gift Aid for FF/Special Assist donations Donated via Main Charity Fund (Spkr Fee) Bank Interest Other Income 2. Charity Account - FISHTAIL TOTAL RECEIPTS Donations - Sponsors to Education GASDS Top-Up Donations - Sponsors Special Assistance	Y/E 2022 8615.20 Restricted 1301.25 Restricted 795.00 Restricted 62.50 Restricted 0.00 0.00 0.00 0.91 Restricted 10774.86 10774.86 34387.43	Y/E 2021 Details Y/E 2022 6089.00 Restricted 8616.11 - 0.91 6700.00 Restricted 795.00 0.00 0.00 0.00 0.00 12789.00 12789.00 35471.03

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ROTARY CLUB OF DRONFIELD

Year Ended 30 June 2022

CHARITY ACCOUNTS - RECEIPTS and PAYMENTS

Payments

Expense Expense Expense Expense Expense Expense Expense Expense Donation Donation Donation Donation Donation Donation Expense Donation Donation Expense Expense Expense Expense Expense Expense Expense Donation Donation Expense Subtotal -- Donation Donation Donation Donation Donation Expense Donation Donation Donation Donation Donation Refund Lottery Bank Charges Ukraine RC Warsaw Vilanow Ukraine R-District 1220 Ukraine Bank Transfer Costs Goboka Rwanda Trust Aquabox / Yemen GlobalGiving Ukraine Local Expenses Transfer to Fishtail Special Transfer to Fisftail Education Event Licence Archer Cathedral Project Youth awards Youth expenses PACES charity Parkinsons Art Sleigh - Santa Sweets Knitting for Homeless - Wool etc. Sleigh Expenses - Covid19 PPE Yorkshire Air Ambulance Stillbirth Charity Street/Lottery Licence Community SUMUP reader wihth SIM card Printer Ink TIPA Irrigation Project India School Project Accountancy fee share Transfer to Fishtail Foodbank Sleigh Expenses - Maintenance Sleigh Expenses - Ops Support MacMillan Royal Mail PO Box International Postage & Stationary Rotary Foundation UK Other Rotary - Polio Plus 1. Total Payments from Main Charity Account Friends of Dronfield Station Bank Charges Website expenses Lottery Spend on Charity Projects Aquabox via RCD Heron Publications / DCL adv. Total payments excluding Lottery D1220 Wheelchair 1a. General Charity Fund :-- 1. Charity Account - MAIN Ukraine RC Warsaw Vilanow Ukraine Journal Costs Ehtel Trust Rotary Foodbank Dronfield	Y/E 2022 97.50 350.00 319.98 100.00 - - - 67.98 100.00 - - - 100.00 200.00 93.00 - 240.00 44.08 - 20.00 21.00 283.50 540.00 130.44 25.90 100.00 548.56 160.00 - 145.00 100.00 3107.96	Y/E 2021 79.50 - 105.29 75.85 270.93 78.00 592.87 40.00 - 50.00 100.00 50.00 - - 50.00 25.00 - - 100.00 20.00 - 283.50 - 15.84 - - - 160.00 1000.00 - - 5077.88
	6894.90	8174.66
	3951.00 100.00 1000.00 1000.00 2701.00 50.00 2073.00 294.40 - - 360.00	14138.56 500.00 - - - - 525.00 100.00 100.00
	11529.40	15363.56
	2500.00 -	2000.00 -
	2500.00	2000.00

	20924.30	25538.22

Excess of Income over Expenditure	2688.27	-2856.19

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Fishtail Scholarship Fund ROTARY CLUB OF DRONFIELD Fishtail Special Assistance 2. Charity Account - FISHTAIL 2. Total Payments from Fishtail Charity Account Other expenses Bank Charges on Transfers RC Pokhara Fishtail Admin Other Bank Charges	Y/E 2022 Y/E 2021 10098.00 5022.00 1480.00 6052.50 75.00 95.00 0.00 0.00 96.00 78.00 206.89 178.20 11955.89 Restricted 11425.70 Restricted Year Ended 30 June 2022	Y/E 2022 Y/E 2021 10098.00 5022.00 1480.00 6052.50 75.00 95.00 0.00 0.00 96.00 78.00 206.89 178.20 11955.89 Restricted 11425.70 Restricted Year Ended 30 June 2022
Excess of Income over Expenditure	-1181.03	1363.30
TOTAL OUTGOINGS	32880.19	36963.92

ROTARY CLUB OF DRONFIELD Year Ended 30 June 2022

CHARITY ACCOUNTS - BALANCE SHEETS	CHARITY ACCOUNTS - BALANCE SHEETS
Income minus Spending BALANCE SHEETS at at 30 June 2021 Represented by :-- Bank Account Fund Balance at 30 June 2022 2. Charity Account - FISHTAIL Add Excess of Income over Expenditure Fund Balance at 1 July 2021 1. Charity Account - MAIN Add Excess of Income over Expenditure Fund Balance at 30 June 2022 Bank Account (Fishtail) CHARITY TURNOVER Represented by :-- Gross Spending Gross Income TOTAL BANK BALANCE Fund Balance at 1 July 2022
	Unrestricted 10856.42 Unrestricted 14412.49 12199.30	Y/E 2022 8643.23 2688.27 11331.50 11331.50 11331.50 Y/E 2022 11479.11 -1181.03 10298.08 10298.08 10298.08 Total Restricted		Unrestricted	Y/E 2021 11499.42 -2856.19 8643.23 8643.23 8643.23 Y/E 2021 10115.81 1363.30 11479.11 11479.11 11479.11 Total Restricted 20122.34 11479.11 Total Restricted 35471.03 26927.56 36963.92 25564.26
		21629.58	10773.16	8643.23	20122.34
		Total Restricted 34387.43 19974.94 32880.19 20680.89		Unrestricted 8543.47 11399.66
	2213.19	1507.24 -705.95 -2856.19			-1492.89 1363.30

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ROTARY CLUB OF DRONFIELD HLNEVOLENT FUND Independent ExamlDer'3 Report the A¢¢ounts Report to the trusteeslmembers of the ROTARI, CLLB OF DRONFIELD BENEI'OI,ENT FUND Aceount5 for the year to 30 June 2022 The chanty s twstee5 are responsible for the preparation of the accounts. The charity's tst¢eS consider thai an audit is not required lor this ytrar under section 144{21 ot-the Ch8rities Act 2(11 I (the 2011 Atll and Ihdt an independent ex4n]inaiion is needed. IT 15 my responsjbility to.. ' exarntne th¢ accounts uler settion 145 of the 2011 Act to follow th¢ pr(KLxiur¢s laid dvwn sn thc gen¢ral DirL'LLi¢)n6 givLm by Ihe Lom]nission underseL¢io 14515llbl of th¢ 2011 A¢t . io state whether particular m8tters have come ¢0 rny allention. M), examindtivn was Larri¢d out in ULCOTdancL Wlth IhL L¥n¢ral DireLtiLlnb gyiven by th¢ Chariis, Cotnmi%%ii)n. An examination illLludes' d VI¢W of th¢ JccouniiD¥ KLonls' kLyt by the Lharity coJnpaNson of the acLtitS presentEd w'ith thog¢ Tecords. It aJs0 inclllde5 LnSIderation of any urtu%ual iicm£ or digclosur¢s in Ihe accounlb, and sccking cxplanaiitsn5 from yow as trustees, ioncerning 9ny such malters. The procedures undenakeii do noi provide all the evidenLe that would bL' Trquired in an audit consequently no opinion is giverk as 10 whethLr the accounts preseni a'ir and tair vicw. and the repon ITmited to thosL matt¢r8 set out in ihc next staicmcnt Indendent cxamirter'5 srat¢m¢nl'. Jn ¢onTLection with my examinauon, no matw hes come to my attention.. 111 which give$ me rea50D8ble Cae to believe thai In any material respect ihe reqwrements.. . to keep accounting rccords in accordance with scction 130 of thc 2011 Act and 10 pr¢paTC &ccounis which accord with the accounting records and eomply with the accounting requiremcnts of the 2011 Ac have not been or 12110 *'hich, in my opinion. attention should dtawn in order to cnabl¢ a pro und¢T5tsnding of thc accounts to bc reached. Signed.. Date.. Namv. Professional q lifLcatson'. Address: 1J¥

ROTARY CLUB OF DRONFIF.LD IndepeThdent Ex8mlner'5 Report on the A¢eounts Report to the memben of ihe ROTARY CLUB OF DRONFIELD Aetounts for the yr to 30thJune 2022 Respertlve responslbllltles of officers and examlners. The club's constitution states that the club is re5ponslble for the preparation of accounts and that an independent examination of the accounts is required. It is my responsibilrty to: examine the accounts to ensure that they have been prepared in accordance with genetsl accounting principle5. state whether any pathcular matters have come to my attentton. Basls of Independent examiner's report An examination includes a review of the accounting records kept by the club and a comparison of the account5 presented with those record5. It also includes consideration of any unusual items or disclosures in the account5 and seeking explanadon5 from you a5 officers concerning any such matters. The procedures LFndertaken do not provide all the evidence that would be required in an audit and consequently no opinion 15 given as to whether the account5 present a'true and fair view" and the report is limited to those matters Set out in the statement below. Independent examlner's statement In connection with my examination, no matter has come to my attention: which gives me reasonable causè to believe that in any materSal respect the requirements.. • to keep accounting record5 and to prepare accounts which accord with the accounting records and comply wf(h the accounting rÈquirement5 of the club. have not been met.. or to which, in my opinion, attention should be drawn in order to enable a proper uriderstanding of the accounts to be reached. Signature.. Print Name.. Date.. 31¥1*3